Senior Administrative Specialist – TS/Secret Clearance, Travel

Bering Straits Native Corporation (BSNC); Washington (District of Columbia); On-site; USD 83,000 - 87,000; Full time

Job summary

Bering Straits Native Corporation (BSNC) seeks an Administrative Specialist V in Washington DC to provide comprehensive administrative support to EAP offices, manage calendars, prepare briefs and minutes, coordinate travel, and supervise confidential correspondence. The role requires extensive office experience, a high school diploma, and the ability to obtain necessary security clearances.

Typical duties include handling records, coordinating meetings, and managing information flow for senior

Qualifications

• Administrative support experience in a fast-paced office setting.
• Draft, edit, and format various documents and correspondence.
• Maintain and organize office records and databases.

Responsibilities

• Administrative Support: Provide general administrative support to the office, including managing schedules, organizing meetings, and handling correspondence.
• Document Preparation: Draft, edit, and format various documents, including reports, memos, and official correspondence.
• Records Management: Maintain and organize office records, files, and databases, ensuring information is up to date.
• Travel Coordination: Arrange travel plans for staff, including booking flights, accommodation, and itineraries.
• Event Planning: Assist in planning and coordinating events, meetings, and conferences, both domestically and internationally.
• Communication Liaison: Serve as a point of contact for internal and external communications.
• Office Supplies Management: Monitor and manage office supplies inventory.
• Visitor Assistance: Greet and assist visitors.
• Confidentiality: Handle sensitive information with discretion.
• Special Assistant Duties: Serve as the Special Assistant to the Director and Deputy Director of EAP offices.
• Information Flow Management: Ensure timely flow of information between front office and staff.
• Clearance and Response Management: Ensure timely clearance and responses by responsible staff.
• Correspondence Management: Handle incoming/outgoing correspondence.
• Calendar Management: Maintain calendar and schedule meetings.
• Meeting Briefs: Prepare meeting briefs to managers.
• Minutes and Briefings: Record minutes from meetings.
• Leave Schedule Monitoring: Maintain and monitor office leave schedule.
• Office Maintenance: Perform administrative duties and maintain a professional workspace.
• Automation Equipment Maintenance: Ensure copier/printer functionality.
• Conference Call Setup: Set up conference calls with IT support.
• Event Setup and Cleanup: Prepare and clean up events.
• SOPs: Create standard operating procedures.
• Office Management Updates: Update management information.
• Badge Access Coordination: Coordinate badge access for employees.
• Travel Coordination and Vouchers: Coordinate travel and vouchers.
• Evaluation Support: Assist with evaluations via platforms.
• Information Flow: Monitor internal tasks and deliverables.
• Developmental Activities: Support leadership and training activities.
• Communication Quality Control: Ensure quality of communications.
• Program Development: Contribute to program goals and policies.
• Regulation Research: Use judgment in regulations research.
• Courier Runs: Perform courier runs.

Skills

Administrative support

Document prep

Records management

Travel coordination

Event planning

Communication liaison

Calendar management

Confidentiality

Special assistant duties

Information flow management

Correspondence management

Meeting briefs/minutes

Office maintenance

Education

High school diploma

Job description

Bering Straits Native Corporation (BSNC) seeks an Administrative Specialist V in Washington DC to provide comprehensive administrative support to EAP offices, manage calendars, prepare briefs and minutes, coordinate travel, and supervise confidential correspondence. The role requires extensive office experience, a high school diploma, and the ability to obtain necessary security clearances.

Typical duties include handling records, coordinating meetings, and managing information flow for senior