Senior Administrative Specialist - Exec & Board Support

HCAD Harris Central Appraisal District; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Harris Central Appraisal District is seeking a senior administrative professional to support the Taxpayer Liaison Officer, executive leadership, and the Board. The role emphasizes accuracy, professional judgment, and leadership while guiding staff and coordinating with internal and external stakeholders.

Responsibilities include preparing executive-level materials, maintaining records, and ensuring processes align with district policies.

Qualifications

• Analytical thinking and problem solving.
• Strong organizational and time management abilities.
• Advanced data entry and document management.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a high-volume environment.

Responsibilities

• Receive, screen, and direct phone calls, emails, and correspondence.
• Prepare, edit, and produce high-level documents, spreadsheets, presentations, and reports.
• Manage confidential files, including scanning, filing, and records retention.
• Coordinate meetings, schedules, and departmental initiatives with internal and external stakeholders.
• Prepare and distribute agendas, minutes, and executive‑level materials.
• Monitor office operations, including equipment maintenance and supply inventory.
• Process requisitions and maintain an adequate inventory of office supplies.
• Support special projects and strategic initiatives.
• Provide training, mentorship, and guidance to less experienced staff.
• Ensure daily operations align with established policies, procedures, and objectives.

Skills

Analytical thinking

Organization

Data entry

Written/verbal communication

Multitasking

Education

High school diploma

Associate degree or some college coursework preferred

Tools

Microsoft Office

Job description

Harris Central Appraisal District is seeking a senior administrative professional to support the Taxpayer Liaison Officer, executive leadership, and the Board. The role emphasizes accuracy, professional judgment, and leadership while guiding staff and coordinating with internal and external stakeholders.

Responsibilities include preparing executive-level materials, maintaining records, and ensuring processes align with district policies.