Senior Administrative Specialist

Siemens Healthineers AG; United States; On-site; USD 52,000 - 78,000; Full time

Job summary

Siemens Healthineers AG seeks a Senior Office Administrator to support office operations at the MOM Park offices in a hybrid work setting. The role emphasizes administrative excellence, cross-team collaboration, and proactive communications to maintain an efficient office environment.

Ideal candidates have a higher education degree and at least five years of administrative experience, with intermediate English and strong MS Office skills.

Qualifications

• Higher education degree required.
• At least 5 years of administrative experience.
• Intermediate English (written and spoken).
• Proficiency in MS Word, Excel, PowerPoint; SAP knowledge a plus.

Responsibilities

• Support project related to Office operation.
• Provide administrative support to the manager/team.
• Prepare procurement documents and process supplier invoices.
• Handle local customs procedures.
• Manage incoming invoices and contracts.
• Administer packages delivered to the office.
• Plan and implement local public relations activities to enhance visibility.
• Manage internal and external communications, ensuring clear and consistent messaging.
• Organize internal or corporate events, from planning through execution.
• Collaborate with stakeholders to support effective communication and event delivery.
• Perform end-to-end administrative tasks to ensure efficient office operation.

Skills

Higher degree

5+ years admin

Interpersonal skills

English proficiency

Education

Higher education degree

Tools

Microsoft Word

Excel

PowerPoint

SAP

Job description

## Senior Administrative SpecialistApplyremote type: Hybridlocations: BUD Ctime type: Full timeposted on: Posted Todayjob requisition id: R-29954Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.Performs a defined range of operational services and tasks, within a team assigned.We are looking for a new **Senior Office Administrator** to join our team at our offices located in **MOM Park**. This position is a great fit for you if you enjoy working in an office environment, like spending time with colleagues, and thrive in a diverse, multi-faceted role. We value prior experience in multinational environment, but your **“can-do” attitude** and **passion for administrative work** are also important.**Main Responsibilities:*** Supporting project related to Office operation* Providing administrative support to the manager/team members* Preparing procurement documents and processing supplier invoices* Handling local customs procedures* Managing incoming invoices, contracts* Administration of packages delivered to the office* Plan and implement local public relation activities to enhance the organization’s visibility and reputation.* Manage internal and external communications, ensuring clear and consistent messaging across all channels.* Organize and coordinate internal or corporate events, from planning through execution and follow-up.* Collaborate with stakeholders and partners to support effective communication and successful event delivery.* Performing and owning end to end administrative tasks to ensure the efficient operation of the office**Requirements:*** Higher education degree* At least 5 years of experience in administrative roles* Intermediate English language skills (verbal and written)* Computer literacy: Email, Microsoft Word, Excel, and PowerPoint* SAP software knowledge is a plus* Interpersonal skillset #LI-CORP #LI-HYBRID**Who we are**: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.**How we work**: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.To find out more about Healthineers’ specific businesses, please visit our company page here.As an equal opportunity employer, we welcome applications from individuals with disabilities.**Data Privacy**: We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile where you can upload your CV. Setting up a profile also lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.**Beware of Job Scams:** Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.**To all recruitment agencies**: Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes. As an equal opportunity employer, we welcome applications from individuals with disabilities.We are a team of 72,000 highly dedicated employees across more than 70 countries passionately pushing the boundaries of what’s possible in healthcare to help improve people’s lives around the world. As a leader in the industry, we aspire to create better outcomes and experiences for patients no matter where they live or what health issues they are facing. Our portfolio, spanning from in-vitro and in-vivo diagnostics to image-guided therapy and innovative cancer care, is crucial for clinical decision-making and treatment pathways.Our culture: We are part of an incredible community of scientists, clinicians, developers, researchers, professionals, and skilled specialists pushing the boundaries of what’s possible, to improve people’s lives around the world. We embrace a culture of inclusivity in which the power and potential of every individual can be unleashed. We spark ideas that lead to positive impact and continued success.