Senior Administrative Specialist

Henderson Engineers; Houston, Kansas City (TX, MO); On-site; USD 40,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Senior Administrative Specialist to join their Operations Engineering team. This role is pivotal in providing project support, managing schedules, and ensuring smooth operations across various sectors. You'll be at the heart of a collaborative environment that values inclusivity and professional growth. With a focus on innovative solutions and a people-first culture, this position offers a unique opportunity to contribute to exciting projects while enjoying a range of employee perks. If you're passionate about making a difference in a dynamic workplace, this is the role for you.

Benefits

Flexible Work Hours

Casual Dress Code

Paid Volunteer Time

Paid Parental Leave

Health and Wellness Initiatives

401K Match and Profit Sharing

Employee Stock Ownership Plan

Paid Training for Professional Development

Performance Bonuses

Comprehensive Insurance

Qualifications

• 5 years' relevant experience in administrative roles.
• Broad understanding of operations and organizational procedures.

Responsibilities

• Coordinate calendars, schedule meetings, and manage team budgets.
• Provide training and support to other administrative staff.

Skills

Project Coordination

Administrative Support

Communication Skills

Time Management

Budget Management

Education

High School Diploma or GED

Associate or Bachelor's Degree

Tools

Click Up

Microsoft Office Suite

Job description

At Henderson, we're about more than just buildings
We're about the people, experiences, and potential found inside. We're a company of problem-solvers and innovators known for our technical excellence and ability to come up with out-of-the-box solutions. We love the process of bringing buildings to life. And we're changing the industry by integrating the building design and construction process.

As an ESOP, each of our employee-owners are an essential part of our mission to lead the industry in innovation, sustainability, and client experience. With a vision to build a better world, Team Henderson has a people-first culture and diverse portfolio of world-class facilities.

It's What We Do

We provide total building system design services across multiple high-growth markets for industry leaders. You'll get to use your talent to work on projects for some of the biggest names in mission-critical, higher education, sports, healthcare, grocery, restaurant, and retail within the sectors we serve in business, community, grocery, health, retail, & venue.

It's How We're Different

We're about more than just buildings. We're about you. You, and the hundreds of passionate employee-owners who make us who we are. We've always been committed to providing an inclusive workplace where people can bring their full self to work and helps people reach their full potential - both as professionals and individuals. Together, we dream up innovative solutions for industry-wide problems, design spaces that become landmarks, and toast the good life at our happy hours. Take a peek into what makes us different here: https://youtu.be/AIt17t_uJ-A?si=oSMy5zQeUcb_faE3

Henderson Engineers is seeking a Senior Administrative Specialist to join the Operations Engineering team. The Senior Administrative Specialist will be responsible for providing project/program support for the Operations Engineering team that works cross-functionally with all sectors and disciplines. They will be required to perform high-level office and administrative support tasks. This employee will support a team within the organization by coordinating calendars, scheduling meetings, organizing events, and managing the team budget. This employee will provide training and support to other Admins across the other sectors. The Senior Administrative Specialist will use discretion to make judgments based on operating guidelines and with respect to communications and confidentiality.

Minimum Qualifications for the Role are:

• High School Diploma or General Education Degree (GED) required.

• 5 years' relevant experience required.


• Previous AEC industry experience required.


• Previous office experience required.


• Requires a broad understanding of Henderson and/or HBS operations, organizational procedures, and personnel.


• Proven ability to work with a wide range of disciplines connected with the successful completion of projects.

Preferred Qualifications:

• Associate or Bachelor's degree preferred.

Responsibilities and Duties:

• Acts as team liaison to other members of management.


• Help delegate tasks such as lunch and learn processes throughout the company.


• Organizing and communicating discipline fundamentals, schedules, adding new hires, confirming presenters, and being flexible with last minute calendar changes.


• Handle expense reports and time sheets.


• Involved in helping organize company meetings, new hire events, and fun bunch on an as needed basis.


• Keep Company calendar up to date on Fundamentals and Vendor Office Hours.

• Coordinate and manage Summits, Boot Camps, and special meetings with vendors/customers for team members.


• Keep snacks supplied for teams.


• Track new hires, interns, schedule them into fundamentals when they start.


• Attend Technical Director meetings, take notes and post.


• Cover receptionist desk as needed.


• Track and recognize team birthday's and company anniversaries.


• Develop PowerPoints and teaching materials and/or produce videos for admin training across the company.


• Responsible for the training of other administrative employees throughout other sectors.


• Master/Learn Click Up.


• Track down PDH/CEU certificates for engineers if they have not received them in a reasonable time with the vendor.


• Sustainability - Recording electricity, gas, and water for ALL Henderson locations on an excel spreadsheet.


• Schedule Vendor office hours annually and add new requested by Leaders.


• Will be required to set up meetings and get panelist for the PE informational sessions.


• Help support the IT team.

Let's Talk Perks

We take care of our people. As a Henderson employee, you'll enjoy some pretty awesome perks. Trust us, your friends will all have work envy.

Culture

Flexible Work Hours (Because we all need to balance work and life.)

Casual Dress Code (Be yourself, please.)

Paid Volunteer Time (We literally pay you to volunteer.)

Paid Parental Leave (Because we know both parents deserve to be there for a new child.)

Health and Wellness Initiatives (Get Fit and Stay Fit.)

Receptive and Forward-Thinking Leadership (Our doors are always open.)

Clear Career Path Options (We want you to excel.)

Benefits

Industry-leading 401K match and profit sharing (When the company succeeds, we all share in that success.)

Employee Stock Ownership Plan (Yes, our employees are the owners.)

Paid Training for Professional Development (We'll pay for the time you take getting better at what you do.)

Performance Bonuses (When you do well, we reward you for your work.)

Comprehensive and Extensive Insurance (We've got you covered.)

Paid Term Life and Disability (We've got your family covered, too.)

Health Savings Account & Flexible Spending Accounts (We'll help you take advantage of tax savings.)

Paid Time Off and Sick Time off (Take a break. You deserve it!)

Financial Wellness & Coaching Program (Financial security makes you a happier team member.)

More information can be found here - https://www.hendersonengineers.com/careers/.

Henderson Engineers, Inc. and Henderson Building Solutions are EEO Employers/Vet/Disabled and participate in the E-Verify program.

Applicants for positions with Henderson Engineers/Henderson Building Solutions must be legally authorized to work in the United States, and verification of eligibility will be required at the time of commencement of employment.

All offers will be contingent upon completion of the hiring process including verifications and background checks as required for employment.

To all recruitment agencies: Henderson does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Henderson without a prior written search agreement will be considered unsolicited and the property of Henderson. Please, no phone calls or emails.

NOTICE TO CANDIDATES: RECRUITMENT FRAUD ALERT

Henderson representatives conduct all email communications exclusively through a company email address that ends with @hendersonengineers.com, @hendersonbuilding.com. We extend offers of employment only after a comprehensive interview process and will never ask you for a payment of any sort nor offer one for any reason. Henderson will not ask any applicant to purchase equipment, nor offer to reimburse any applicant for expenses incurred prior to employment. We will not request personal information until a legitimate offer of employment has been extended. If you suspect a recruitment attempt is fraudulent, you should cease communications. All legitimate job opportunities are posted on our company website's careers page.