Senior Administrative Specialist

Dow; Midland (MI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equitable base pay and bonus

Employee stock purchase program

Excellent health and wellness benefits

On-site fitness facilities

Employee discounts

Job summary

Dow Midland, Michigan is seeking a Senior Administrative Specialist to support the CIO, President of Insurance and Global Director of Corporate Venture Capital. You will coordinate calendars, manage sensitive information, and streamline executive operations in a fast-paced environment.

This role requires polished communication, a proactive mindset, and the ability to supervise administrative staff and travel logistics, with a focus on confidentiality and efficiency.

Qualifications

• High School Diploma or GED required.
• At least 3 years of professional working experience.
• Authorized to work in the United States; no visa sponsorship.
• Preferred: Associate degree or higher; 5+ years of experience.

Responsibilities

• Coordinate end-to-end calendar management and meeting scheduling.
• Prepare presentations and manage confidential documents.
• Arrange complex domestic and international travel.
• Supervise administrative staff and vendors; ensure compliance with Dow's policies.

Skills

Organizational Skills

Communication

Collaboration/Teamwork

Prioritization

Discretion/Confidentiality

Problem-solving

Education

High School Diploma or GED

Associate degree or higher

Tools

MS Office

Dow Systems software

Job description

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

About you and this role

Dow has an exciting opportunity as a Senior Administrative Specialist! This position is located at the company’s World Headquarters in Midland, Michigan. You will facilitate and coordinate the activities of the Chief Investment Officer, President of Insurance and Global Director of Corporate Venture Capital, provide support for the associated teams and manage the office. These teams oversee the investment of $33+ Billion of retirement and insurance company assets, operate the reinsurance business, implement the company corporate risk management programs and make strategic direct corporate venture capital investments. You will need to exercise considerable discretion and independent judgement in managing the coordination and flow of activities and deliverables among the teams and with internal / external parties. You will work with a limited degree of supervision and act on behalf of the supported leader.

Responsibilities

Responsibilities This role will require an in-depth understanding of team objectives, the work environment and their interaction. You will work independently and appropriately prioritize work to provide professional support, as well as identify, anticipate and address needs of leadership. You will serve as a communication focal point with the ability to rapidly establish rapport between senior leadership and internal / external parties. High-level organization and prioritization skills are needed to meet tight deadlines in a fast-paced and quickly changing environment. We are looking for someone who is proactive, resourceful and self-motivated, with the ability to exercise appropriate judgement to take action. You will also supervise other administrative & temporary employees. Gain and maintain a strong understanding of the leader and the business/function to screen and prioritize written / verbal communications and meeting requests. Discern which requests require the leader’s attention and resolve those that shouldn’t. Have the ability and knowledge to answer business/function questions and take appropriate actions in the absence of the leader. Organize complex calendar and time management needs to support the leader’s interaction with the team and internal / external parties, ensuring business objectives are met. Independently work to manage changing priorities and circumstances. Independently coordinate the end-to-end delivery of business / group meetings and events, board / committee meetings, and special projects (Plan, schedule, coordinate and implement). Act as the focal point for agendas, logistics, conferencing and guest arrangements. Anticipate meeting needs and technology requirements and ensure seamless meetings and events by testing their efficacy and making contingency plans prior to the event. Provide support to visitors. Arrange complex domestic and international travel and itinerary preparation that often includes coordination across multiple modes of transportation and interactions with numerous external parties at varying venues. Foresee all facets of travel needs, completing where appropriate, required paperwork for passports and visas and their details, such as photos etc. Guide personnel on vaccination requirements/Dow medical needs before traveling. Understand time zones, realities of various transportation methods, cultural differences and anticipate their impact on the planning of agendas. Trusted with highly sensitive/confidential information, and understand the importance of handling confidential information appropriately; proven discretion required. Write and distribute email correspondence, memos, letters, faxes and forms. Create presentations (manage timely creation of routine presentations, and facilitate ad-hoc presentation needs). Develop, organize and maintain physical and electronic filing systems. Distribute and follow-up on department documentation, approvals and contracts. Ensure document, filings and report delivery. Generate, print, scan, copy, aggregate and distribute documents, binders & reports, etc. Complete leader’s expense reports, and review and approve team member expense reports on behalf of leader. Inform individuals of discrepancies. Ensure employees adhere to company policy requirements including Dow's Code of Business Conduct. Track and manage process and approvals of department vendor payments (investigate, verify charges, seek approvals, submit payments, and follow-up on status etc.). Serve as the focal point for the monitoring and supply of equipment and materials for the office and employees, assisting with equipment set-up and ensuring proper maintenance (facilities, printers, phones, kitchen appliances etc.). Coordinate team onboarding / offboarding processes, and contact management databases (interview coordination, system & security access requests etc.). Advocate for Dow's safety behaviors; often may be safety warden or safety contact for the team / floor, etc.

Required Qualifications

• A minimum of a High School Diploma or GED or equivalent.
• A minimum of 3 years of professional working experience.
• A minimum requirement for this U.S. based position is the ability to work legally in the United States.
• No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications

• An associates degree or higher education.
• 5+ years of professional working experience.
• Skills Organizational Skills: Strong results-oriented organizational skills with ability to plan tasks and the time they will take. Track details to keep work flowing without distraction or interruption. Take notes at meetings and compress relevant information into brief summaries / action items. Exceptional work ethic with proactive approach to problem solving and strong decision-making skills.
• Communication: Clear and concise verbal and written communication skills. Create open channels of communication to help the department understand and utilize information more effectively. Follow up to ensure that others understand messaging and take the pulse of the teams. Actively listen to other people's concerns, asks questions, and properly and diplomatically shares those concerns.
• Collaboration/Teamwork: Positive proactive attitude and ability to maintain composure. Display approachable demeanor for a positive coaching and mentoring environment by supporting an inclusive culture. Ability to work in a team and prioritize requests from multiple managers.
• Prioritization: Must be able to set priorities and simultaneously handle multiple tasks. Must be flexible and able to quickly adapt to changes and anticipate needs. Demonstrated self-motivation. Reduce complexity to simplicity. Strive to do more than what is expected of you. Actively request feedback and follow it. Network with other administrative assistants and groups to leverage best practices.
• Relationship Building: Maintain relationships inside and outside natural workgroup to achieve a positive outcome. Drive a culture of trust and transparency. Promote partnerships within and between teams. Work towards win-win outcomes in relationships with others in the Dow organization. Influence others to achieve results. Motivate and encourage others. Take well-calculated risks in cooperation with leader, team or project leader.
• Adaptability: Experienced with numerous business software applications (e.g., Microsoft Office), and stays up-to-date on changing technology. Evaluates new equipment, technologies and techniques. Ability to quickly learn new internal electronic systems, incorporate new technologies, and to share knowledge with others. Embraces change.
• Software Applications: Demonstrated SME traits with MS Office platform, Dow Systems software and collaborations tools. Able to assist team members with IT and office related issues, pursuing solutions to resolution. Retrieves information from role-related information systems and makes basic decisions based on it. Combines data from role-related information systems with Dow workstations to enhance productivity.
• Interpersonal Relationships: strong interpersonal skills and ability to work effectively with a wide variety of people. Appropriate situational awareness to sustain the level of professionalism required to effectively work with executives and employees of all levels.

Additional Notes

We welcome applications from individuals looking to pivot into a new industry/profession. Relocation assistance is not available for this position.

Benefits – What Dow offers you

• Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
• Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
• Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
• Employee stock purchase programs (availability varies depending on location).
• Student Debt Retirement Savings Match Program (U.S. only).
• Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.
• Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs.
• Travel insurance is also available in certain countries/locations.
• Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
• Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
• Competitive yearly vacation allowance.
• Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
• Paid time off to care for family members who are sick or injured.
• Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.
• Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
• On-site fitness facilities to help stay healthy and active (availability varies depending on location).
• Employee discounts for online shopping, cinema tickets, gym memberships and more.
• Additionally, some of our locations might offer:
• Transportation allowance (availability varies depending on location)
• Meal subsidiaries/vouchers (availability varies depending on location)
• Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com. As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available on www.dow.com. Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8. Dow is a company of more than 36,500 global innovators, believers and solutions providers. We are a diverse community marked by respect, integrity, and a desire to make the world a better place. A career at Dow is an invitation to explore, create, and make valuable contributions to human progress.