Senior Administrative Officer

Jobtailor; Nashville (TN); On-site; USD 90,000 - 125,000; Full time

Job summary

Jobtailor is seeking a finance and operations leader to support the Deputy Provost’s portfolio. You will develop annual operating budgets, multi-year financial plans, and recurring forecasts, and analyze financial performance, trends, and risks to inform recommendations.

You will oversee financial administration, internal controls, contracts, MOUs, and business arrangements; review grant proposal budgets; and serve as HR liaison for workforce planning, performance management, and talent

Qualifications

• Bachelor’s degree from an accredited institution of higher education is necessary.
• At least 5 years of directly comparable experience is necessary.
• Strong attention to detail.
• Ability to work independently and in a highly collaborative setting.
• Problem-solving and prioritization skills.
• Excellent communication and interpersonal skills.
• Professionalism, maturity, and prudent handling of confidential and highly sensitive information.
• Expert Excel, Word, and PowerPoint skills.
• Master’s degree in Accounting or Business preferred.
• Experience in a library or multi-location operation preferred.
• Experience with Oracle or similar ERP systems preferred.
• Familiarity with Vanderbilt policies and procedures preferred.

Responsibilities

• Support financial planning, resource allocation, and fiscal stewardship across the Deputy Provost’s portfolio.
• Develop annual operating budgets, multi-year financial plans, and recurring forecasts.
• Analyze financial performance, trends, and risks and provide recommendations.
• Oversee financial administration, internal controls, contracts, service agreements, MOUs, and business arrangements.
• Review grant proposal budgets and sponsored projects.
• Serve as the human resources liaison for workforce planning, talent acquisition, succession planning, employee engagement, retention, and workforce development.
• Advise managers on employee relations, performance management, organizational change, policy interpretation, and employment practices.
• Provide administrative leadership and operational oversight across portfolio units.
• Develop and evaluate administrative policies, procedures, and business practices.
• Coordinate compliance, audit, accreditation, assessment, reporting, and risk management activities.
• Lead special projects and strategic initiatives.
• Supervise two exempt staff members.
• Report administratively to the Chief Business Officer of the Libraries.

Skills

Financial Analysis

Budgeting

Forecasting

Internal Controls

Grant Proposal Review

Policy Development

Risk Management

Excel

Word

PowerPoint

Education

Bachelor’s degree

Master’s degree in Accounting or Business (Preferred)

Tools

Oracle ERP

Job description

Support financial planning, resource allocation, and fiscal stewardship across the Deputy Provost’s portfolio
Develop annual operating budgets, multi-year financial plans, and recurring forecasts
Analyze financial performance, trends, and risks and provide recommendations
Oversee financial administration, internal controls, contracts, service agreements, MOUs, and business arrangements
Review grant proposal budgets and sponsored projects
Serve as the human resources liaison for workforce planning, talent acquisition, succession planning, employee engagement, retention, and workforce development
Advise managers on employee relations, performance management, organizational change, policy interpretation, and employment practices
Provide administrative leadership and operational oversight across portfolio units
Develop and evaluate administrative policies, procedures, and business practices
Coordinate compliance, audit, accreditation, assessment, reporting, and risk management activities
Lead special projects and strategic initiatives
Supervise two exempt staff members
Report administratively to the Chief Business Officer of the Libraries

Requirements

• Bachelor’s degree from an accredited institution of higher education is necessary
• At least 5 years of directly comparable experience is necessary
• Strong attention to detail
• Ability to work independently and in a highly collaborative setting
• Problem-solving and prioritization skills
• Excellent communication and interpersonal skills
• Professionalism, maturity, and prudent handling of confidential and highly sensitive information
• Expert Excel, Word, and PowerPoint skills
• Master’s degree in Accounting or Business preferred
• Experience in a library or multi-location operation preferred
• Experience with Oracle or similar ERP systems preferred
• Familiarity with Vanderbilt policies and procedures preferred

Core Competencies

Demonstrates expertise in financial planning, resource allocation, and fiscal stewardship, with a strong focus on developing budgets and analyzing financial performance. Proven ability to lead administrative operations, manage human resources functions, and ensure compliance with policies and procedures.

Highest-signal resume keywords

• Financial Planning
• Budget Development
• Human Resources Liaison
• Compliance Management
• Oracle ERP Experience

Hard Skills

• Financial Analysis
• Budgeting
• Forecasting
• Internal Controls
• Grant Proposal Review
• Policy Development
• Risk Management
• Excel
• Word
• PowerPoint

Soft Skills

• Attention to Detail
• Problem-Solving
• Collaboration
• Communication
• Interpersonal Skills

Certifications & Qualifications

• Bachelor’s Degree
• Master’s Degree in Accounting or Business (Preferred)

Industry Keywords

• Fiscal Stewardship
• Workforce Planning
• Employee Engagement
• Organizational Change
• Accreditation

Tools & Technologies

• Oracle ERP