Senior Administrative Legal Assistant

State of Florida; Town of Florida (NY); On-site; USD 42,000 - 90,000; Full time

Job summary

The Florida Legislature Office of Public Counsel seeks a Senior Administrative Assistant to support Attorneys and experts in hearings and appellate work. This non-remote role requires strong document handling and administrative skills.

You will produce and organize large legal documents, track deadlines, arrange travel, and assist with filings, while maintaining confidential files and providing general office support.

Qualifications

• Bachelor’s degree from an accredited college or university and three years of administrative experience.
• A master’s degree from an accredited college or university can substitute for one year of the required experience.
• Professional administrative experience can substitute on a year-for-year basis for the required college education.
• Preferred: Paralegal or legal assistance, and experience with complex document preparation is preferred.

Responsibilities

• Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat.
• Draft grammatically correct, properly formatted legal documents and correspondence as instructed by attorneys; proofread and edit documents as needed.
• Track discovery activity, deadlines and status of responses.
• Prepare exhibits and documents for hearings; provide support at hearings onsite, including physical handling of prepared materials.
• Assist with complex legal filings at the State and appellate level.
• Maintain digital and physical files (confidential and non-confidential), according to appropriate policy.
• Perform general office duties; help provide phone coverage for the main phone line.
• Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement as needed.

Skills

Administrative procedures

Legal terminology

Attention to detail

Communication skills

Multitasking

Teamwork

Training others

Education

Bachelor's degree

Master's degree substitution

Professional administrative experience substitution

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

The Florida Legislature

Office of Public Counsel

Senior Administrative Assistant

Senior Administrative Legal Assistant(working title)

YOUR ROLE IN THE ORGANIZATION

The Office of Public Counsel ("OPC") provides effective advocacy to secure positive outcomes for Florida’s regulated-utility customers in high profile rate cases. As a Senior Administrative Assistant, you are in a position of special trust and responsibility, bound by nondisclosure agreements that prohibit you from disclosing privileged legal matters in dockets where the amounts in controversy frequently exceed a billion dollars.

You are expected to work both independently and collaboratively, as a member of a close-functioning administrative team, supporting the general needs of the office as well as OPC attorneys and expert consultants in matters leading up to and during administrative hearings and appellate litigation. This position is not remote.

OUR ORGANIZATION

The Office of Public Counsel has zealously represented Florida’s customers in high profile litigation for the past 52 years. We intervene as a matter of right to represent the collective interests of all customers of Florida’s publicly owned utilities. Our advocates actively confront critical affordability issues where the amounts in controversy can exceed billions of dollars. Our goal is to achieve increasingly positive outcomes for Florida’s customers.

EXAMPLES OF WORK PERFORMED

As Senior Administrative Assistant, you will:

• Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat.

• Draft grammatically correct, properly formatted legal documents and correspondence as instructed by attorneys; proofread and edit documents as needed.
• Track discovery activity, deadlines and status of responses.
• Prepare exhibits and documents for hearings; provide support at hearings onsite, including physical handling of prepared materials.
• Assist with complex legal filings at the State and appellate level.
• Maintain digital and physical files (confidential and non-confidential), according to appropriate policy.
• Perform general office duties; help provide phone coverage for the main phone line.
• Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement as needed.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of administrative procedures and practices, including document management.
• Knowledge of legal and administrative terminology; ability to interpret and apply rules, regulations, policies and procedures.
• Highly attentive to detail with a critical eye for producing accurate, high-quality content.
• Demonstrate an enthusiastic, positive, “whatever it takes” approach working independently and cooperatively as part of a support team.
• Manage multiple deadlines and work requirements simultaneously.
• Communicate effectively and professionally, verbally and in writing.
• Deal tactfully and courteously with utility customers on the phone, via email, etc.
• Ability to train others when needed.

MINIMUM QUALIFICATIONS

A bachelor’s degree from an accredited college or university and three years of administrative experience.

A master’s degree from an accredited college or university can substitute for one year of the

required experience.

Professional administrative experience can substitute on a year-for-year basis for the required college education.

PREFERRED QUALIFICATIONS

Paralegal or legal assistance, and experience with complex document preparation is preferred.

SALARY

$41,964 – $89,964.

APPLICATION DEADLINE

Anticipated start date as early as September 12, 2026. Open until filled.

If you have questions, please call or email Stephanie Bailey at [phone], [e-mail]