Senior Administrative Legal Assistant

Florida Legislature; Tallahassee (FL); On-site; USD 42,000 - 90,000; Full time

Job summary

Florida Legislature—Office of Public Counsel seeks a Senior Administrative Assistant to support attorneys and consultants in pre-hearing and appellate matters. The role requires handling large documents, managing discovery deadlines, preparing exhibits, and maintaining confidential files.

This position is not remote and entails travel readiness and on-site hearing support. Minimum qualifications include a bachelor’s degree and three years of administrative legal experience, with master’s degree

Qualifications

• Bachelor’s degree required; three years of administrative legal experience preferred.
• Master’s degree can substitute for one year of required experience.
• Professional administrative experience can substitute for college education on a year-for-year basis.

Responsibilities

• Produce and manage large documents in Microsoft Word; convert spreadsheets to PDF and organize PDF documents in Adobe Acrobat.
• Draft grammatically correct, properly formatted legal documents and correspondence; proofread and edit as needed.
• Track discovery activity, deadlines and status of responses.
• Prepare exhibits and documents for hearings; provide onsite support during hearings.
• Assist with complex legal filings at state and appellate level.
• Maintain digital and physical files (confidential and non-confidential).
• Perform general office duties; provide phone coverage for main line.
• Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement.

Skills

Administrative procedures

Document management

Legal terminology

Attention to detail

Communication skills

Team cooperation

Deadline management

Travel arrangements

Education

Bachelor’s degree from an accredited college or university

Tools

Microsoft Word

Excel

Adobe Acrobat

Job description

YOUR ROLE IN THE ORGANIZATION

The Office of Public Counsel (“OPC”) provides effective advocacy to secure positive outcomes for Florida’s regulated-utility customers in high profile rate cases. As a Senior Administrative Assistant, you are in a position of special trust and responsibility, bound by nondisclosure agreements that prohibit you from disclosing privileged legal matters in dockets where the amounts in controversy frequently exceed a billion dollars.

You are expected to work both independently and collaboratively, as a member of a close-functioning administrative team, supporting the general needs of the office as well as OPC attorneys and expert consultants in matters leading up to and during administrative hearings and appellate litigation. This position is not remote.

OUR ORGANIZATION

The Office of Public Counsel has zealously represented Florida’s customers in high profile litigation for the past 52 years. We intervene as a matter of right to represent the collective interests of all customers of Florida’s publicly owned utilities. Our advocates actively confront critical affordability issues where the amounts in controversy can exceed billions of dollars. Our goal is to achieve increasingly positive outcomes for Florida’s customers.

As Senior Administrative Assistant, you will:

• Produce and manage large documents in Microsoft Word, manipulate spreadsheets in Excel, convert Excel spreadsheets to pdf, and produce and organize pdf documents in Adobe Acrobat.
• Draft grammatically correct, properly formatted legal documents and correspondence as instructed by attorneys; proofread and edit documents as needed.
• Track discovery activity, deadlines and status of responses.
• Prepare exhibits and documents for hearings; provide support at hearings onsite, including physical handling of prepared materials.
• Assist with complex legal filings at the State and appellate level.
• Maintain digital and physical files (confidential and non-confidential), according to appropriate policy.
• Perform general office duties; help provide phone coverage for the main phone line.
• Assist attorneys with daily administrative activities, including travel arrangements and entering travel expenses for reimbursement as needed.

• Knowledge of administrative procedures and practices, including document management.
• Knowledge of legal and administrative terminology; ability to interpret and apply rules, regulations, policies and procedures.
• Highly attentive to detail with a critical eye for producing accurate, high-quality content.
• Demonstrate an enthusiastic, positive, “whatever it takes” approach working independently and cooperatively as part of a support team.
• Manage multiple deadlines and work requirements simultaneously.
• Communicate effectively and professionally, verbally and in writing.
• Deal tactfully and courteously with utility customers on the phone, via email, etc.
• Ability to train others when needed.

A bachelor’s degree from an accredited college or university and three years of administrative legal experience.

A master’s degree from an accredited college or university can substitute for one year of the

required experience.

Professional administrative experience can substitute on a year-for-year basis for the required college education.

PREFERRED QUALIFICATIONS

Paralegal or legal assistance, and experience with complex document preparation is preferred.

SALARY

$41,964 – $89,964.

APPLICATION DEADLINE

Anticipated start date as early as October 1, 2026. Open until filled.

SUBMISSION OF APPLICATION

If you have questions, please or email Michelle Knight at [e-mail] or call [phone].