Senior Administrative Human Resources Associate

Phase2 Technology; Austin (TX); On-site; USD 52,000 - 62,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Administrative Human Resources Associate in the University Unions department on UT Main Campus. The role focuses on recruiting, onboarding, student employment, and HR processes across the employment lifecycle.

Responsibilities include supporting managers, maintaining records, ensuring compliance, and contributing to process improvements in high-volume HR operations.

Qualifications

• High School Diploma or GED required with 1+ year in administrative/HR support.
• Strong organizational skills, detail-oriented, able to manage multiple priorities.
• Excellent written and verbal communication; discretion with sensitive information.

Responsibilities

• Support recruitment and onboarding for student and staff, coordinate postings and onboarding activities.
• Develop and improve student employment processes and development resources.
• Manage HR processes for student and non-benefits staff, maintain records and training.
• Build Relationships with HR partners and campus departments; represent University Unions at HR meetings.
• Provide backup coverage and assist with HR projects and process improvements in high-volume operations.
• Participate in meetings and support events as needed.

Skills

Recruitment

Onboarding

HR operations

Compliance

Communication

Employee relations

Customer service

Education

High School Diploma or GED

Bachelor's degree in HR/related field

Tools

Workday

Excel

DocuSign

Job description

Senior Administrative Human Resources Associate

Hiring Department: University Unions

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Oct 12, 2026

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

Job Details:

Purpose: The Senior Administrative Human Resources Associate manages and performs a wide range of HR generalist functions within University Unions, with a primary focus on recruitment and onboarding for student and non-benefits eligible staff, student employment programs and development, and related HR business processes. This role supports managers and employees throughout the employment lifecycle while contributing to consistent, effective student employment practices across University Unions.

Responsibilities

• Recruitment and Onboarding Support - Assist managers with recruiting and onboarding student and non-benefits eligible employees by coordinating job postings, supporting efforts to promote and increase visibility of open positions, monitoring candidates throughout the hiring process, and supporting onboarding activities. Provide guidance to supervisors and employees throughout the hiring and onboarding process and help resolve routine issues that may delay or impact completion.
• Student Employment Programs and Development- Support the implementation and ongoing improvement of University Unions student employment processes, resources, and initiatives. Assist with efforts that promote student employee development, career readiness, engagement, and supervisor effectiveness. Develop and maintain resources that support a consistent student employment experience across University Unions. Participate in student development activities and model professional behavior and service excellence.
• HR Operations and Compliance- Manage and support HR processes for student and non-benefits eligible staff, including Form I-9 requirements, employee records, required training, reporting, and related HR transactions. Monitor outstanding actions, communicate requirements and deadlines to employees and supervisors, and elevate concerns as appropriate. Serve as the primary point of contact for departmental driver compliance, including required training and record maintenance.
• HR Partnerships and Departmental Support- Develop and maintain effective working relationships with University Unions staff, Human Resources partners, University Human Resources, and other campus departments. Serve as a resource to managers and employees on routine HR processes and procedures. Represent University Unions at university-wide HR meetings, activities, and other collaborative efforts as appropriate.
• Office Coverage, Special Projects, and Process Improvement- Serve as backup to the Associate Director of Human Resources to support consistent office coverage and continuity of HR operations. Take appropriate action within the scope of the position and assist with HR projects and departmental initiatives as assigned. Identify and recommend process improvements that support efficiency, consistency, accuracy, and service in high-volume HR operations.
• Other Duties- Serve as a contributing member of University Unions staff by participating in meetings, collaborating with colleagues, supporting special events and committees, and performing other duties as assigned.

Required Qualifications

High School Diploma or GED is required, along with at least one year of experience at the Administrative Assistant or Administrative Associate level, including support of human resources or related administrative functions.

Candidates should demonstrate strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced, high-volume environment. Excellent written and verbal communication skills are essential, along with the ability to work effectively with diverse individuals, handle sensitive information with discretion, solve problems, manage conflict, build strong working relationships, and provide a high level of customer service.

Preferred Qualifications

A bachelor's degree in Human Resources, Business Administration, or a related field is preferred. Experience in higher education, student affairs, student services, or a similar environment is also desirable.

Preferred qualifications include proficiency with HR systems and tools such as Workday, Excel, and DocuSign; experience supporting recruiting, onboarding, employee services, or student employment programs; and familiarity with university policies and procedures.

PHR or SHRM certification is preferred and strongly encouraged.

Salary

$52,000+ depending on experience

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.