Senior Administrative Coordinator, Food Services

Gana-A' Yoo, Limited; Denver (CO); On-site; Full time

Job summary

An established industry player is seeking a Senior Administrative Coordinator for Food Services at McMurdo Station. In this dynamic role, you will provide essential administrative support, ensuring efficient operations and effective communication with various stakeholders. Your expertise will help maintain departmental files, manage personnel matters, and uphold safety standards. This position offers a unique opportunity to work in a challenging and rewarding environment, contributing to vital programs that support scientific research in Antarctica. If you thrive in a fast-paced setting and are passionate about making a difference, this role is perfect for you.

Qualifications

• Three years of office administrative experience required.
• ServSafe Food Handler certificate needed before deployment.

Responsibilities

• Provide administrative support to McMurdo Food Services.
• Maintain departmental files and handle confidential materials.
• Coordinate paperwork and assist in hiring processes.

Skills

Administrative Support

Communication Skills

Document Control

Safety Management

Basic Computer Skills

Education

High School Diploma or GED

Tools

Word Processing Software

Spreadsheets

Databases

Job description

Gana-A'Yoo Services Corporation, GSC, is renowned for excellence in delivery, performance and customer satisfaction with a focus on Food Service, Janitorial Services and Administrative Services. GSC supports the National Science Foundation managed United States Antarctic Program as part of the Antarctic Support Contract (ASC) and we are currently seeking a Senior Administrative Coordinator at McMurdo Station.

As an Administrative Coordinator, Sr. (Food Services) you are responsible for providing administrative support to McMurdo Food Services. Performs administrative assistant functions; maintains Departmental files and correspondence, departmental POC for Personnel and Document control; handles confidential materials. Acquires and maintains a thorough and current knowledge of applicable ASC policies and procedures. Tasking is approximately 60% administrative and 40% project oriented.

POSITION: Administrative Coordinator, Sr. Food Services

SEASON: Austral Summer

LOCATION: McMurdo Station, Antarctica

SECTOR/DEPT: Gana-A'Yoo Services Corporation (GSC) - Antarctica

WAGE: $810-$903 per week

DUTIES AND RESPONSIBILITIES:

• Interfaces with personnel from the National Science Foundation, Grantees, NSFA, ASC employees, subcontractors, and other USAP participants by telephone and in person, in a professional and tactful manner.
• Responsible for providing general administrative support to Headquarters staff, Area Management and Infrastructure and Operations Division personnel as required.
• Assists in preparation of SOP/QA documentation, timecards and other reports as needed.
• Responsible for maintaining the Safety database for the Food Services.
• Functions as the personnel point of contact (POC) for Food Services. Interacts with other divisions on personnel matters in an accurate, helpful, and timely manner.
• Maintains Food Services Personnel Roster and assists in the hiring process as requested. Follows up on personnel hired.
• Coordinates paperwork for Food Services from all departments. Provides advice, information, and training to employees as required.
• Collects, files and distributes Departmental incoming and outgoing correspondence, routing the same to internal/other division/branch personnel for action as appropriate.
• Document point of contact for Food Services. Maintains and controls files and manuals for policies/procedures and reports.
• Responsible maintaining a safe workplace program and ensuring that safety is the highest priority on the job site.
• Adequately and honestly tracks all data related to metrics.
• Familiar with hazardous waste regulations and shipping requirements.
• Performs other duties as assigned.

EDUCATION:

• High School diploma or GED.

CERTIFICATION AND/OR LICENSING REQUIRMENTS:

• Current ServSafe Food Handler certificate must be obtained prior to deployment to Antarctica.
• Valid driver's license
• Valid U.S. Passport

EXPERIENCE:

• Minimum three years of office administrative career experience.
• Basic computer skills with word processing, spreadsheets and databases required.
• Previous work with Station Services in Antarctica may be accepted in lieu of minimum experience.

OTHER:

• US citizenship or permanent residency required.