Senior Administrative Coordinator- Faculty Support Services

Loyola Marymount University; United States; On-site; USD 54,000 - 67,000; Full time

Job summary

Loyola Marymount University is seeking a Senior Administrative Coordinator to provide comprehensive support to Law School faculty for teaching, scholarship and academic programs. The role includes LMS administration, website updates, event coordination, and financial tasks in Workday.

Responsibilities include assisting law professors with course management, travel reimbursements, and technology support in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience.
• Minimum four years of administrative support experience.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe.
• Excellent verbal, written, and interpersonal communication skills for working with diverse groups of faculty, staff, and students as well as external professionals and community members.
• Knowledge of LexisNexis, Westlaw, and The Bluebook's legal citation rules.
• Working knowledge of Brightspace online learning platform, Workday HR and Financial System, Drupal and T4 (Content Management Systems).

Responsibilities

• Assist multiple law professors with course management, research, document preparation, scheduling, and event coordination.
• Provide Brightspace support to law school faculty, students, and staff.
• Update and manage Brightspace/D2L (LMS) course pages each semester.
• Update faculty web pages and academic program web pages using Terminal Four (CMS) or the most recent web publishing tool that the law school provides.
• Coordinate meetings, reserve rooms, arrange catering, and prepare materials for faculty committees and events.
• Support financial-related tasks in Workday, including processing invoices, expense reports, and reconciling expenses, purchases, and reimbursements per budget and university policy.
• Assist faculty and students with travel arrangements, including booking accommodations, and processing travel reimbursements.
• Conduct research, analyze administrative issues, and apply university policies to resolve problems.
• Assist faculty with technology needs, troubleshooting issues, coordinating support and training as needed.
• Manage confidential information with discretion and provide high-level administrative support in a demanding environment.
• Work both independently and in collaboration with other team members and campus departments to execute tasks in a fast-paced work environment.
• Serves as a resource for other faculty needs and performs additional related duties as assigned.
• Performs other related duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Independent work

Education

Bachelor’s degree or equivalent experience

Tools

Brightspace

Workday HR

Workday Financial System

Drupal

T4 (Content Management Systems)

Job description

Under the general supervision of the Assistant Director of Faculty Support Services, the Senior Administrative Coordinator - Faculty Support Services is responsible for providing comprehensive support to Law School faculty for teaching, scholarship and academic programs.

Position Specific Responsibilities/Accountabilities

• Assist multiple law professors with course management, research, document preparation, scheduling, and event coordination.
• Provide Brightspace support to law school faculty, students, and staff.
• Update and manage Brightspace/D2L (LMS) course pages each semester.
• Update faculty web pages and academic program web pages using Terminal Four (CMS) or the most recent web publishing tool that the law school provides.
• Coordinate meetings, reserve rooms, arrange catering, and prepare materials for faculty committees and events.
• Support financial-related tasks in Workday, including processing invoices, expense reports, and reconciling expenses, purchases, and reimbursements per budget and university policy.
• Assist faculty and students with travel arrangements, including booking accommodations, and processing travel reimbursements.
• Conduct research, analyze administrative issues, and apply university policies to resolve problems.
• Assist faculty with technology needs, troubleshooting issues, coordinating support and training as needed.
• Manage confidential information with discretion and provide high-level administrative support in a demanding environment.
• Work both independently and in collaboration with other team members and campus departments to execute tasks in a fast-paced work environment.
• Serves as a resource for other faculty needs and performs additional related duties as assigned.
• Performs other related duties as assigned.

Loyola Marymount University Expectations

• Exhibit behavior that supports the mission, vision, and values of the university.
• Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct.
• Demonstrate a commitment to outstanding customer service, especially prospective and current students, donors, and alumni.

Required

• Typically, a Bachelor’s degree or equivalent experience.
• Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and changing technologies.
• Minimum four years of administrative support experience.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe.
• Demonstrated computer competency with the ability to quickly learn and use new software programs with minimal supervision and training.
• Excellent verbal, written, and interpersonal communication skills for working with diverse groups of faculty, staff, and students as well as external professionals and community members who interact with the law school.
• Strong organizational, communication, and time management skills.
• Demonstrated ability to adjust to changing priorities and multiple demands within time constraints and through multiple interruptions.
• Ability to work effectively within a team environment, as well as independently.
• Knowledge of LexisNexis, Westlaw, and The Bluebook's legal citation rules.
• Preferred Experience collaborating with high-level executives and preferably in higher education or a professional setting.
• Knowledge of legal terminology, compilation of legal briefs, legal memoranda, and research environments.
• Working knowledge of Brightspace online learning platform, Workday HR and Financial System, Drupal and T4 (Content Management Systems).
• Working knowledge of appropriate University and agency policies and procedures.

Working hours are Monday through Friday, 9:00 a.m. to 6:00 p.m.; dependent on coverage needs and subject to change.

Location: Loyola Law School sits astride Los Angeles’ legal, financial and entertainment epicenters on the award-winning Frank Gehry designed campus in downtown Los Angeles. Loyola Law School is home to prominent faculty, dedicated students and cutting-edge programs.

Staff Regular Salary range $25.87 - $32.31 Salary commensurate with education and experience.

Please note that this position may not be eligible for visa sponsorship now or in the future.

Loyola Marymount University is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law.

We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)

LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.

Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [e-mail] or by phone at [phone].

Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.

Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.

LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.

Founded in 1911, Loyola Marymount University is a Carnegie classified R2 institution rooted in the Jesuit and Marymount traditions.

We are committed to fostering a diverse academic community rich in opportunity for intellectual engagement and real-world experience. We enroll an academically ambitious, multicultural, and socioeconomically diverse student body. We recruit, retain and support a diverse faculty committed to excellence in teaching, research, scholarship and creativity. Our three campuses are rooted in the heart of Los Angeles, a global capital for arts and entertainment, innovation and technology, business and entrepreneurship. LMU is a unique and rewarding place to work. As you consider your employment opportunities with our institution, we encourage you to take the time to learn about the university community and how it distinguishes us from other places of employment. We are proud of the programs, benefits and services we provide our community. We strive to ensure an inclusive environment in all aspects of campus life that fosters a strong sense of trust and mutual respect.