Senior Administrative Coordinator

Loyola Marymount University; Los Angeles (CA); On-site; USD 36,000 - 45,000; Full time

Job summary

LMU’s School of Education seeks a Partnerships Coordinator to support operations, manage partnership agreements, and coordinate program design across academic departments.

The role collaborates with internal and external stakeholders to ensure alignment, implementation, and continuity of partnership activities, with a focus on administration, scheduling, events, and financial processes.

Qualifications

• Bachelor’s degree or equivalent experience.
• At least four years of program coordination or partnership management.
• Experience with budgets, contracts, and financial processes.
• Excellent written and verbal communication.
• Strong cross-team collaboration and stakeholder engagement.

Responsibilities

• Lead development, execution, and record-keeping of partnership agreements.
• Provide administrative, scheduling, and logistical support to Partnerships unit and Dean’s initiatives.
• Draft and coordinate external communications for outreach.
• Plan, coordinate, and staff partnership-related events.
• Lead financial processes for the Partnerships unit.

Skills

Communication

Collaboration

Organization

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

Project tracking tools

Databases

Web-based systems

Job description

Reporting to the Associate Dean, Strategic Engagement & Initiatives, the position supports the development and coordination of the School of Education’s partnership operations, including the management of partnership agreements, coordination of partnership and program design across academic departments, and support of partnership engagement efforts. The role works collaboratively with internal and external stakeholders to ensure alignment, implementation, and continuity of partnership activities across the School of Education.Position Specific Responsibilities /Accountabilities :Lead the development, execution, and record-keeping of partnership agreements, adhering to university policy and ensuring alignment across departments and partnersProvide administrative, scheduling, and logistical support to the Partnerships unit and Dean’s key initiatives in partner cultivation and engagement.Drafting and coordinating communications for external outreach, including newsletter support.Support the unit in planning, coordinating, and staffing partnership-related events, sponsorships, meetings, and engagements.Lead financial processes for the Partnerships unit, ensuring alignment with university processes and policiesDesign and coordinate internal workflows and communication across partnership stakeholders to support implementation and continuity of partnership activities.Provide administrative and coordination support for the Family of Schools, including scheduling, communications, and development of newsletters.Perform other duties as assigned or requested.Loyola Marymount University ExpectationsExhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.Requisite QualificationsTypically a b achelor’s d egree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.Minimum of four years of professional experience in program coordination, partnership management, higher education administration, or a related field, with demonstrated responsibility for coordinating projects or initiatives across multiple stakeholders.Experienced in budgets, contracts, and financial processes.Demonstrated experience working collaboratively across teams, departments, or organizations to support program or partnership implementation.Strong written and verbal communication skills, including the ability to prepare clear, concise reports and coordinate communications across diverse stakeholders.Highly developed organizational skills, with the ability to manage multiple projects, timelines, and priorities simultaneously.Advanced proficiency in web-based systems, databases, or project tracking tools.The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position .#HEJ# #HERC#Staff Term (Fixed Term)Salary range$25.87 - $32.31 Salary commensurate with education and experience.Please note that this position may not be eligible for visa sponsorship now or in the future.Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)LMU is committed to providing equal access to employment opportunities and ensuring a comprehensive recruitment and selection process for all applicants.Individuals who require a reasonable accommodation to participate in any stage of the application, interview, or selection process may contact Human Resources at [e-mail] or by phone at [phone]. Applicants who use relay services or other assistive communication technologies are welcome to utilize those services when contacting Human Resources.When contacting Human Resources, please include the job posting number, title of the position and department for which you are applying. Applicants are not required to disclose the nature of a disability or provide medical information when requesting an accommodation during the recruitment process.LMU will work with applicants in a timely and interactive process to identify and provide reasonable accommodations consistent with applicable federal and state law.