Senior Administrative Asst - Child Abuse Division

Ann & Robert H. Lurie Children's Hospital of Chicago; Chicago (IL); Hybrid; USD 33,000 - 54,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

PTO and Holidays

403(b) with employer match

Employer-paid life and disability

Job summary

Ann & Robert H. Lurie Children’s Hospital of Chicago is seeking a Senior Administrative Assistant for the Child Abuse Division in Chicago. Primary duties include clerical support to the Sr.

Director, calendar management, meeting preparation, and data gathering for reports. Hybrid work potential after 90 days orientation. The role requires a High School Diploma/GED and 3+ years of office experience, with Epic and MS Office skills highly valued.

Qualifications

• High School Diploma/GED (Required)
• 3+ years general office or secretarial experience including one year of mid-level management support
• Hospital or physician office experience preferred
• Epic experience preferred
• Extensive knowledge of Microsoft Word, Excel, PowerPoint; ability to operate standard office equipment
• Type at least 40 wpm preferred
• Excellent organizational and prioritization skills; able to manage priorities of multiple team members

Responsibilities

• Provides administrative clerical support to a Sr. Director and/or Physician Division Head and staff
• Prepares routine correspondence, memoranda, reports, etc.
• Screens telephone calls and visitors; resolves routine and complex inquiries
• Schedules and maintains calendars, meetings and travel itineraries
• Prepares and distributes minutes of meetings
• Gather and analyzes data for special reports and regular meetings
• Assists administrators and directors with special projects as requested
• Assist with budget data maintenance and information distribution among directors

Job description

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Senior Administrative Asst - Child Abuse Division

Location 155 E Superior. M-F days. Hybrid potential after 90 days orientation.

Min Quals:

• 1. High School Diploma required
• 2. 3+ years general office or secretarial experience that includes one year of mid-level management support required.
• 3. Hospital or physician office experience preferred.
• 4. Epic experienced preferred.
• 5. Extensive knowledge and experience working with Microsoft applications such as Microsoft Word, Excel, and PowerPoint with the ability to operate standard office equipment (examples: photocopy machine, facsimile machine, calculator, etc.). Ability to type at least 40 wpm is preferred.
• 6. Must have excellent organizational and prioritization skills to effectively manage priorities of multiple team members.
• 7. Ability to provide high level of quality customer service to team members, employees, management staff, in addition to external customers.

Job Duties:

• 1. Provides administrative clerical support to a Sr. Director and/or Physician Division Head and their respective staff.
• 2. Prepares and compose routine correspondence, memoranda, reports, etc.
• 3. Screens telephone calls and visitors, and resolves routine and complex inquiries.
• 4. Schedules and maintains calendars, meeting and travel itineraries.
• 5. Prepares and distributes minutes of meetings.
• 6. Gathers and analyzes data in preparation for special reports and regular meetings.
• 7. Assists administrator and directors with special projects as requested.
• 8. Assist with budget data maintenance and information distribution among directors.

Education

High School Diploma/GED (Required)

Pay Range

$24.00-$39.24 Hourly

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefit Statement

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match
• Various voluntary benefits: Supplemental Life, AD&D and Disability Critical Illness, Accident and Hospital Indemnity coverage
• Tuition assistance
• Student loan servicing and support
• Adoption benefits
• Backup Childcare and Eldercare
• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
• Discount on services at Lurie Children’s facilities
• Discount purchasing program

There’s a Place for You with Us

At Ann & Robert H. Lurie Children’s Hospital of Chicago and its affiliates (collectively “Lurie Children’s”), we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.

Lurie Children’s and its affiliates are equal employment opportunity employers. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

For questions about how to request an accommodation please contact: [e-mail]

AI Notice Lurie Children’s utilizes certain AI-enabled features within our recruiting platform to support candidate engagement and assist recruiters in identifying and prioritizing applicants whose experience aligns with job requirements. All employment decisions are made by individuals. It is a civil rights violation with respect to recruitment, hiring, promotion, or employment for an employer to use artificial intelligence that has the effect of subjecting employees to discrimination on the basis of protected classes under the Illinois Human Rights Act or to use zip codes as a proxy for protected classes. For questions about the use of artificial intelligence in this process or any additional support, please contact: [e-mail]