Senior Administrative Associate, STEM Office

Motlow; Nashville (TN); On-site; USD 38,000 - 45,000; Full time

Job summary

Motlow is seeking a Senior Administrative Associate to provide direct administrative support to the dean, departments, and faculty within the School of STEM. Responsibilities include answering calls, managing mail, budgeting, and preparing reports and documents, with duties across campus and virtual settings as needed.

The role requires at least a high school diploma and two years of administrative experience, plus strong organizational and communication skills.

Qualifications

• High school diploma or equivalent.
• Two (2) years' experience in administrative support.
• Proven ability to organize, prioritize and perform multiple functions, balance priorities, meet deadlines with short turn-around times, and adapt to changing situations.
• Proficiency with word processing, spreadsheets, and presentation software.

Responsibilities

• Answer phones and respond to in-person/email inquiries, screen calls, and handle related issues.
• Provide general office management and clerical support: copying, printing, filing, mail processing, and supplies maintenance.
• Maintain budgets and prepare routine correspondence, reports, contracts and documents.
• Schedule meetings, coordinate travel, events, and interviews; greet visitors and assist with information.

Skills

Multitasking

Organization

Communication

Education

Associate degree

CAP Certification

Tools

SciQuest

Banner

Outlook

Excel

PowerPoint

Word

Job description

Motlow is seeking a Senior Administrative Associate to provide direct administrative support to the dean, departments, and faculty within the School of STEM. Responsibilities include answering calls, managing mail, budgeting, and preparing reports and documents, with duties across campus and virtual settings as needed.

The role requires at least a high school diploma and two years of administrative experience, plus strong organizational and communication skills.