Senior Administrative Assistant- Wildfire and Business Resiliency

Thomson Reuters Markets Espana SL.; California; Hybrid; USD 45,000 - 65,000; Full time

Job summary

Southern California Edison in Irwindale, CA is seeking an experienced Administrative Assistant to support an assigned leader. You will manage calendars, arrange travel, prepare reports, and draft presentations, while maintaining discretion with confidential information.

The role requires strong MS Office skills, excellent communication, and the ability to handle time-sensitive requests in a hybrid work setting with periodic travel to Rosemead as needed.

Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.

Responsibilities

• Manages calendar and schedules appointments, meetings, and conferences while prioritizing conflicting demands.
• Acts as primary point of contact for internal and external stakeholders and relays messages.
• Arranges travel itineraries including flights, accommodations, transportation, and visas.
• Prepares templated reports and drafts documents/presentations for the leader.
• Interfaces with suppliers and vendors for quotes, POs, and invoicing.
• Organizes files and confidential records, supporting ad-hoc projects as needed.

Skills

Advanced admin support

Calendar management

Communication skills

Tools

Microsoft Office

Outlook

SharePoint

Teams

Job description

Responsibilities

• Performs a variety of administrative duties to support assigned leader, including managing the calendar and scheduling appointments, meetings, and conferences while prioritizing conflicting demands.
• Serves as primary point of contact for internal and external stakeholders, relaying messages, and facilitating communication.
• Arranges travel itineraries, including booking flights, accommodations, transportation, and visas.
• Prepares various templated weekly/monthly/quarterly reports for assigned leader and performs basic research as requested.
• Drafts documents and presentations of documents and presentations on behalf of the leader.
• Interfaces with suppliers and vendors regarding requests for quotes, purchase orders and invoicing.
• Files and manages expense reports, ensuring timely submission and accurate documentation of expenses incurred. Includes tracking reimbursement status and resolving any discrepancies or issues.
• Organizes and maintains files, records, and databases, ensuring confidentiality of sensitive information. Supports the assigned leader with various ad-hoc tasks and projects as needed.
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

Minimum Qualifications

• Two or more years of experience performing advanced administrative, secretarial, and clerical functions.

Preferred Qualifications

• Experience supporting multiple leaders and a management team, including complex calendar management in Microsoft Outlook and prioritizing competing demands in a fast-paced environment.
• Experience working with confidential and sensitive information, demonstrating discretion and sound judgment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, as well as Microsoft Teams and SharePoint for collaboration and document management.
• Experience supporting urgent activities similar to emergency response, including coordinating logistics, meetings, and documentation during time-sensitive events.
• Experience using SAP and Ariba for purchase requisitions, invoicing, and expense reporting.
• Electric utility industry experience.
• Experience in performing customer service duties with internal and external stakeholders, with strong written and verbal communication skills.

Additional Information

• This position’s work mode is hybrid. The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days. Unless otherwise noted, employees are required to work and reside in the state of California. Further details of this work mode will be discussed at the interview stage. The work mode can be changed based on business needs.
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• The primary work location for this position is Irwindale, CA. However, the successful candidate may also be asked to work for an extended amount of time in Rosemead, CA.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: EEI BCAB Test #5206. Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.

About Southern California Edison

The people at SCE don't just keep the lights on. Our mission is so much bigger. We’re fueling the kind of innovation that’s changing an entire industry, and quite possibly the planet. Join us and create a future with cleaner energy, while providing our customers with the safety and reliability they demand. At SCE, you’ll have a chance to grow personally and professionally, making a real impact in Southern California and around the world.

Southern California Edison is a proud Equal Opportunity Employer, including disability and protected veteran status.

We are committed to ensuring that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodations at [e-mail] or [phone] and select option 2.