Senior Administrative Assistant - Retail Leasing

Irvine Company; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading company in retail leasing is seeking a Senior Administrative Assistant to support the executive team. The role involves managing calendars, preparing documents, and ensuring effective communication within the leasing department. Ideal candidates will have 5+ years of experience in a similar role and a strong understanding of the retail real estate sector.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 5+ years experience in a senior administrative role, preferably in Real Estate.
• Detail-oriented, organized, and managing multiple tasks concurrently.
• Demonstrate initiative and proficiency with computer programs.

Responsibilities

• Provides administrative support to SVP, VP, and Leasing Directors.
• Calendar management of SVP and VPs.
• Prepares Pre-Lease documents and inputs proposed leasing deal terms into Salesforce.

Skills

Detail-oriented

Organized

Proficiency with computer programs

Excellent proofreading skills

Education

5+ years experience in a senior administrative role

General knowledge of retail real estate

Tools

Google

Word

Excel

Illustrator

Adobe

Salesforce

Job description

Senior Administrative Assistant - Retail Leasing

Senior Administrative Assistant - Retail Leasing

1 week ago Be among the first 25 applicants

This range is provided by Irvine Company. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$32.98/hr - $43.03/hr

Direct message the job poster from Irvine Company

Sr. Talent Advisor | Irvine Company | Recruiting

Position Summary:

Primarily assisting the Senior Vice President, Vice President, and Director of Leasing in all aspects of their responsibilities. Work with the administrative support team to maximize effectiveness within the Leasing Department. Interface with the executive team, tenants, customers, clients, and internal departments with the utmost accuracy and professionalism.

Job Duties:

• Provides administrative support to SVP, VP, and Leasing Directors
• Calendar management of SVP and VPs
• Assists with Executive Business Meeting materials
• Prepares Pre-Lease documents and inputs proposed leasing deal terms into Salesforce.
• Answers/screen calls, arrange meetings, maintain calendars, and book travel as needed
• Prepares and processes expense reports, Real Estate Committee documents, Broker’s Commission Agreements, and invoices
• Prepare, research, and assist with presentation materials i.e. LOIs (letters of intent), Agendas, Reports
• Maintain project files and orders office supplies and equipment; maintains Real Estate Licenses for the Division
• Assists with the Leasing Hotline/Lead calls, and emails
• Attends ICSC conferences. Assists with planning and meeting support

Minimum Qualifications / Other Expectations:

Education & Experience

• 5+ years experience in a senior administrative role, preferably in Real Estate. General knowledge of retail real estate is preferred.

Others

• Maintain confidential information.
• Detail-oriented, organized, and managing multiple tasks concurrently.
• Demonstrate initiative and proficiency with computer programs, Google, Word, Excel, Illustrator, Adobe and Salesforce a plus.
• Excellent proofreading skills.
• Travel to Las Vegas and New York for the ICSC conferences.

Compensation:

Base Pay Range: $32.98 - $43.03

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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