Senior Administrative Assistant - Operations & Scheduling

Christiana Care Health System; Newark (DE); On-site; USD 68,340,000 - 102,524,000; Full time

Job summary

ChristianaCare is seeking a full-time Administrative Assistant III to provide administrative support services for the Director of Campus Logistics & Planning, Director of Acute Campus Operations - Emergency Departments & Surgical Services, and Manager of Operations. The ideal candidate will be well organized, detail oriented and multitask.

Proficient computer skills along with strong verbal and written communication abilities are required to manage calendars, meetings, travel, and contracts

Qualifications

• Completion of a business college program in Office Administration, Secretarial Science or related field.
• Minimum four years of clerical and secretarial experience.
• Proficient computer skills along with strong verbal and written communication abilities.

Responsibilities

• Maintains daily calendars to coordinate activities and maximize efficiency; helps the team prepare for daily tasks.
• Acts as liaison between Directors/Manager and staff.
• Schedules and coordinates meetings with materials, attendees, catering, and room reservations; takes minutes as needed.
• Keeps employee time for cost centers and others as assigned.
• Handles contracts for administrative services and programs, including routing through legal and renewal processes.
• Schedules and maintains over 30 rotations for the administrative fellowship program with system leaders and staff.
• Supports recruitment processes for the administrative fellowship, including travel and events.
• Collects and inputs weekly suggestions from the Newark Campus Suggestion Station.
• Submits and follows up on maintenance tickets and work orders to ensure timely resolution.
• Assists with setup and breakdown for campus events and activities.
• Manages incoming calls and directs inquiries.
• Prepares correspondence, reports, minutes, and other documents.
• Maintains filing systems and confidential data access.

Skills

Excel

Kronos

PMM Reports

Smartworks

Soarian Financials

Strategic Sourcing

Workday

E-way

Word processing

Education

Business college program in Office Administration or Secretarial Science

Job description

ChristianaCare is seeking a full-time Administrative Assistant III to provide administrative support services for the Director of Campus Logistics & Planning, Director of Acute Campus Operations - Emergency Departments & Surgical Services, and Manager of Operations. The ideal candidate will be well organized, detail oriented and multitask.

Proficient computer skills along with strong verbal and written communication abilities are required to manage calendars, meetings, travel, and contracts