Senior Administrative Assistant - Neurosurgery

UT MD Anderson; Houston (TX); Hybrid; USD 46,000 - 69,000; Full time

Benefits offered by this job

Medical coverage day one

PTO & holidays

Tuition assistance

Pension plan

Job summary

The University of Texas MD Anderson Cancer Center in Houston seeks a Senior Administrative Assistant to provide comprehensive administrative and faculty support within the Department of Neurosurgery. The role handles calendars, travel, correspondence, and grant activities to help departmental operations and research efforts.

Ideal candidates will have extensive secretarial experience, strong organizational skills, and the ability to coordinate complex schedules for multiple stakeholders while

Qualifications

• Five years Administrative/secretarial experience.
• Three years experience with Associate's degree.
• One year experience with Bachelor's degree.
• High School Diploma or Equivalent is required.
• Preferred: Associate's Degree and Bachelor's Degree.

Responsibilities

• Answer and direct phone calls, write and distribute email, correspondence memos, letters, faxes and medical records.
• Provide general visitor support.
• Distribute incoming mail, coordinate soiled and clean lab coats.
• Compose correspondence, coordinate travel, maintain faculty calendars, schedule meetings, transcribe dictation, file, prepare check requests, screen deadlines.

Skills

Calendar management

Time management

Organizational skills

Travel coordination

Grant administration

Communication

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Job description

The University of Texas MD Anderson Cancer Center is a premier academic cancer center dedicated to exceptional patient care, groundbreaking research, education, and prevention. The Senior Administrative Assistant role plays an important part in supporting operational excellence and advancing the institution's mission through high-quality administrative and departmental support.

Within the Department of Neurosurgery, the Senior Administrative Assistant provides comprehensive administrative, faculty, and research grant support. The Senior Administrative Assistant serves as a key resource for departmental operations, while the Senior Administrative Assistant helps facilitate communication, scheduling, grant activities, and faculty support functions that contribute to departmental success.

Why Us?

At UT MD Anderson, the Senior Administrative Assistant directly supports the mission of eliminating cancer through excellence in patient care, research, education, and prevention. This role offers the opportunity to collaborate with faculty, researchers, and administrative leaders while contributing to impactful research initiatives, departmental operations, and professional growth in a supportive environment that values work-life balance and career development.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

The ideal candidate for the Senior Administrative Assistant role will have experience providing advanced administrative support. Candidates should demonstrate strong calendar management skills, exceptional time management and organizational abilities, and experience coordinating complex schedules for multiple stakeholders. Preference may be given to individuals with calendaring experience, and experience processing travel and reimbursement requests.

Salary Range: Minimum $45,500 - Midpoint $57,000 - Maximum $68,500

Hourly Equivalent: Minimum $21.87 - Midpoint $27.40 - Maximum $32.93

Work Location: Houston, Tx. Texas Medical Center.

This role requires candidates to work onsite daily for the first three months to support training, onboarding, and seamless integration with the team. After the initial period, the position transitions to a hybrid schedule with two onsite days per week, though additional onsite presence may be required based on business needs.

Responsibilities

Department Administrative Support

• Answer and direct phone calls, write and distribute email, correspondence memos, letters, faxes and medical records.
• Provide general visitor support.
• Distribute incoming mail, coordinate soiled and clean lab coats.
• Compose correspondence, coordinates all aspects of travel, maintains faculty calendars, schedule meetings, transcribe dictation, file, prepare check requests, screen correspondence and be aware of deadlines and other requirements that faculty and management must meet.

Faculty Support

• Compose correspondence, coordinate all aspects of travel, maintain faculty calendars, schedule meetings, transcribe dictation, file, prepare reimbursement requests.
• Assists with faculty licensing and credentialing.
• Be aware of deadlines. Maintain CV updates using the Faculty Information System (FIS).

Neurosurgery Grant Activity Support

• Supports the Department of Neurosurgery grant activity by actively participating in the preparation of research proposals, budget preparation, editing, and submission.
• Works closely with OSP and Grants and Contracts ensuring accurate and timely grant submissions.
• Works within the framework of multiple journal editors to have manuscripts published in a timely manner.
• Gathers relevant data from collaborators within the institution and nationwide.
• Provides training for support staff and serves as the department's primary resource in grant preparation; assists and monitors updates to biographical sketch and other support documents, according to sponsor requirements.

Other duties as assigned

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree
• Preferred: Bachelor's Degree

Work Experience

• Required: Five years Administrative/secretarial experience.
• Required: Three years Required experience with Associate's degree.
• Required: One year Required experience with Bachelor's degree.

OTHER REQUIREMENTS

Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Day/Evening
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No