Senior Administrative Assistant, Legal Department

J.E. Dunn Construction Group Inc P; Kansas City (MO); Presencial; USD 52.000 - 76.000; Jornada completa

Descripción de la vacante

JE Dunn Construction is seeking a Senior Administrative Assistant to support the Legal Department. This role will manage calendars, coordinate travel, prepare complex correspondence, and help develop best-practice standards in line with our strategy and values.

The candidate should have 8+ years of administrative experience, a High School Diploma or GED (Associate degree preferred), and a proven ability to handle confidential information with discretion.

Formación

• 8+ years administrative support experience (Required)
• High School Diploma or GED (Required); Associate’s degree preferred
• Equivalent relevant experience may be considered in lieu of formal education

Responsabilidades

• Provides routine administrative support to managers; manages calendars, plans meetings and events, makes travel arrangements, prepares expense reports, printing, filing.
• Provides administrative support such as processing mail, maintaining records and filling systems; schedules appointments and meeting logistics; travel arrangements and expense reporting.
• Provides switchboard relief and additional administrative support to other functions as needed; maintains professional attitude under pressure; protects confidential information.

Conocimientos

Communication skills

Verbal & written

Presentations

Organizational skills

Attention to detail

MS Office

Problem solving

Relationship building

Team collaboration

Educación

High School Diploma or GED (Required)

Associate’s degree (Preferred)

Equivalent relevant experience

Herramientas

MS Office

Descripción del empleo

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Senior Administrative Assistant, Legal Department

Location:

Kansas City, MO, US, 64106

Best People + Right Culture. These are the driving forces behind JE Dunn’s success.

By hiringinspired people, giving theminteresting and challenging work, enabling them withinnovative tools, and letting themshare in the company’s rewards, we’ve found asustainable way to growin our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in building authentic partnerships.

Role Summary

The Senior Administrative Assistant will provide routine and advanced administrative support to one (or more) managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence; support evaluating, creating and modifying best practice standards; and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

• Autonomy & Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.

Key Role Responsibilities - Core

ADMINISTRATIVE FAMILY – CORE

• Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.
• Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.
• Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.
• Shares subject matter expertise in order to support teamwork and deliver results.
• Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team’s goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities - Additional Core

SENIOR ADMINISTRATIVE ASSISTANT

In addition, this position will be responsible for the following:

• Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.
• Recommends, modifies, distributes and implements best practice standards and formats.
• Provides mentoring and training to less experienced administrative staff.
• Provides support to other work programs within a region or function, dependent upon business needs.
• Facilitates and coordinates meetings with internal customers.
• Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.
• Manages difficult or emotional customer situations promptly and efficiently.
• Meets client commitments, recognizes and acts upon service opportunities.
• Solicits and applies feedback to improve quality and service.

Knowledge, Skills & Abilities

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to conduct effective presentations
• Organizational skills – Intermediate
• Ability to deliver quality through attention to detail – Advanced
• Proficiency in MS Office – Advanced
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs –Intermediate
• Knowledge of organizational structure and available resources –Advanced
• Ability to quickly and effectively solve complex problems – Intermediate
• Thorough knowledge of administrative, office and general accounting procedures and standards – Intermediate
• Ability to build relationships and collaborate within a team, internally and externally

Education

• High School Diploma or GED (Required)
• Associate’s degree in office administration or related field (Preferred)
• In lieu of the above requirements, equivalent relevant experience will be considered.

Experience

• 8+ years administrative support experience (Required)

Benefits Information

The benefits package aligned to this position is Professional Non-Union.

This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.

JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.

JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to [e-mail]

JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.

***For this opportunity, JE Dunn Construction will not sponsor an applicant for work visa status or employment authorization, nor will we offer any immigration-related support for this position (including but not limited to H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN-1 or TN-2, E-3, O-1, or future sponsorship for U.S. lawful permanent residence status.)***

Why People Work Here

At JE Dunn we offer our employees an inspired place to enrich their life and the lives of those around them

Building on our rich history, our employee owners are shaping the future of JE Dunn. In our team-focused environment we do life together and are generously rewarded for our efforts

About JE Dunn

For more information on who we are, click here.

JE Dunn participates in the Electronic Employment Eligibility Verification Program.