Senior Administrative Assistant (HR Department)

Vaco; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

A growing and purpose-driven organization in Irvine, CA is seeking a Senior Administrative Assistant to support the Vice President of Human Resources. This high-impact, on-site role requires professionalism and top-tier administrative skills. The ideal candidate has 5+ years of experience, proficiency in Microsoft Office, and excellent communication skills. This position offers a $75K salary plus bonus, with opportunities for growth and competitive benefits.

Benefits

Base salary plus bonus

Collaborative team culture

Competitive benefits

Growth potential

Qualifications

• 5+ years of senior-level administrative or executive assistant experience.
• Experience supporting HR or C-level executives preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Provide direct support to the VP of HR, managing calendars and communications.
• Coordinate travel, accommodations, and expense reporting.
• Prepare HR and leadership materials, presentations, and reports.
• Manage confidential HR communications and data.

Skills

Senior-level administrative experience

Microsoft Office Suite proficiency

Excellent communication skills

Integrity and professionalism

Education

Bachelor's degree

Job description

Job Title: Senior Administrative Assistant - VP of Human Resources (On-site | $75K + Bonus)

Location: Irvine, CA
Compensation: $75,000/year + Bonus
Schedule: Full-time, On-site

About the Role
We are seeking a Senior Administrative Assistant to support the Vice President of Human Resources at a growing and purpose-driven organization based in Irvine, CA. This is a high-impact, on-site role that requires professionalism, discretion, and top-tier administrative skills.

You'll manage day-to-day executive support tasks while helping drive strategic initiatives, manage sensitive information, and ensure smooth communication across teams.

What You'll Do

• Provide direct support to the VP of HR, including managing calendars, meetings, and communications
• Coordinate travel, accommodations, and expense reporting
• Support the preparation of HR and leadership materials, presentations, and reports
• Manage confidential HR communications and data with discretion
• Act as a liaison between the VP and internal/external stakeholders
• Track operational metrics and support strategic HR projects

What We're Looking For

• 5+ years of senior-level administrative or executive assistant experience
• Experience supporting HR or C-level executives preferred
• Advanced skills in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication
• High level of integrity, professionalism, and confidentiality
• Bachelor's degree preferred (not required)

Why Apply?

• $75,000 base salary + bonus
• Collaborative and purpose-driven team culture
• Opportunity to work directly with leadership and make a visible impact
• Competitive benefits and growth potential

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.