Senior Administrative Assistant, Facilities Planning Development, Full Time, Day

Marin General Hospital dba MarinHealth Medical Center; United States; In loco; USD 51.000 - 76.000; Tempo pieno

Descrizione del lavoro

MarinHealth in Greenbrae, CA, is seeking an experienced administrative professional to support senior leadership and oversee key clerical functions. The role emphasizes independent judgment, multitasking, and collaborative teamwork within a high-demand health system.

As a member of MarinHealth Medical Center, you will perform comprehensive admin duties, manage confidential information, and guide a team of clerical staff when needed.

Competenze

• Education: High school diploma or GED; two years of college or business school preferred, may substitute for one year experience.
• Experience: at least four years as secretary/administrative assistant, with senior/executive exposure, healthcare setting preferred.
• IAM certification required within 30 days of hire.
• Proficiency with word processing, spreadsheets, databases; good typing and data handling skills.
• Excellent verbal and written communication; strong interpersonal skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.

Mansioni

• Perform comprehensive administrative support for senior leadership or lead/supervise clerical staff.
• Exercise independent judgment in completing complex duties.
• Coordinate schedules and arrange meetings for executives.
• Handle confidential and sensitive information professionally.
• Support general office procedures and data reporting as needed.

Conoscenze

Typing 45 wpm

MS Word

MS Excel

Data entry

Communication skills

Interpersonal skills

Time management

Independent work

Formazione

High school diploma

Community college coursework preferred

Strumenti

Microsoft Word

Microsoft Excel

Databases

Descrizione del lavoro

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital’s personalized, caring touch. MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company: Marin General Hospital dba MarinHealth Medical Center

Compensation Range: $36.77 - $55.15

Work Shift: 8 Hour (days) (United States of America)

Scheduled Weekly Hours: 40

Job Description Summary: Performs comprehensive administrative support duties and significantly responsible complex and administrative functions under minimal supervision. Incumbents employ considerable latitude for the exercise of independent judgment. Position is expected to support a member of the Senior Leadership team or to lead or supervise other secretarial and/or clerical staff.

Job Requirements, Prerequisites and Essential Functions:

EDUCATION High school diploma, GED, or equivalent preferred. Completion of two years of community college or business school is preferred, and may substitute for one year of the required experience below.

EXPERIENCE A minimum of four years of progressively-responsible secretarial or administrative assistant experience, including one year at a senior or executive level, preferably in a health care setting, which included significant experience with computer software, preferable in a Windows environment at an intermediate to advance skill level, with such applications as word processing, spreadsheets, tables, graphs, and database management.

LICENSURE AND CERTIFICATIONS Integrative Agitation Management (IAM) Required within 30 days of hire

1. Accurate typing at 45 wpm
2. Intermediate to advanced user of Microsoft Word; skill in Excel or other spreadsheet applications; experience with databases that organize, maintain, and report data. Also, familiarity with flowcharting and knowledge of advanced computer equipment, such as modems, scanners, and Internet functions may be required for some positions
3. Demonstrated experience in general office procedures, such as ability to create, organize and maintain alphabetic or numeric filing system and handle every day administrative duties in a professional and efficient manner
4. Demonstrated verbal and written communication skills
5. Demonstrated interpersonal skills necessary to deal effectively and courteously with a diverse group of internal and external callers and visitors. Ability to work collaboratively with team members, hospital staff, physicians, and outside agencies
6. Ability to work independently, coordinate multiple priorities, problem solve, and meet deadlines with minimal supervision
7. Demonstrated ability to organize and prioritize work
8. Demonstrated skill in handling confidential, politically sensitive, or community issues in a professional and ethical manner
9. Ability to appropriately coordinate demands on an administrator's time and arrange his/her schedule accordingly
10. Knowledge of medical terminology may be required for some positions
11. Ability to operate standard business machines, such as personal computer, calculator, copier, typewriter and facsimile
12. Demonstrated analytical skills to handle non-routine, complex administrative duties, data and independently perform non-standard projects
13. Ability to effectively supervise, coordinate and direct the work of others may be required for some positions

Accommodation: Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

A Career With MarinHealth:

A Career With MarinHealth is CLOSER Than You Think Join the MarinHealth team with a rewarding job at either our Medical Center or in our Medical Network. We are Equal Opportunity Employers, and we welcome and encourage diversity in the workplace regardless of race, gender, sexual orientation, gender identity, disability or veteran status. Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email [e-mail] to initiate the process.