Senior Administrative Assistant, Facilities Planning Development, Full Time, Day

Marinhealth; Greenbrae Boardwalk (CA); On-site; USD 51,000 - 76,000; Full time

Job summary

MarinHealth is seeking an experienced administrative professional to provide comprehensive support to senior leadership. You will manage calendars, prepare correspondence, and handle confidential files with professionalism in a patient-centered environment.

The role requires strong typing, MS Word/Excel skills, and the ability to coordinate multiple priorities while working independently. Competitive schedule with standard 8-hour days in Greenbrae, CA.

Qualifications

• High school diploma or GED preferred; two years of college or business school preferred.
• Four years of progressively responsible secretarial or administrative experience, incl. one year at senior level.
• IAM required within 30 days of hire.
• Proficient in Word, Excel; familiarity with databases and flowcharting.
• Strong verbal and written communication; able to handle confidential matters.
• Ability to work independently, prioritize multiple tasks, and meet deadlines.
• Experience coordinating schedules with executives and teams.

Responsibilities

• Perform comprehensive administrative support for senior leadership or teams.
• Handle confidential information with discretion and professionalism.
• Coordinate calendars, meetings, and correspondence; supervise other clerical staff if needed.
• Assist with data entry, reporting, and basic database tasks.

Skills

Typing 45 wpm

MS Word / Excel

Office procedures

Communication skills

Interpersonal skills

Multitasking

Prioritization

Confidential handling

Schedule coordination

Medical terminology

Office equipment

Data analysis

Supervisory ability

Education

High school diploma or GED

Two-year college preferred

Tools

Microsoft Word

Excel

Job description

ABOUT MARINHEALTHAre you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.Company:Marin General Hospital dba MarinHealth Medical CenterCompensation Range:$36.77 - $55.15Work Shift:8 Hour (days) (United States of America)Scheduled Weekly Hours:40Job Description Summary:Performs comprehensive administrative support duties and significantly responsible complex and administrative functions under minimal supervision. Incumbents employ considerable latitude for the exercise of independent judgment. Position is expected to support a member of the Senior Leadership team or to lead or supervise other secretarial and/or clerical staff.Job Requirements, Prerequisites and Essential Functions:EDUCATION High school diploma, GED, or equivalent preferred. Completion of two years of community college or business school is preferred, and may substitute for one year of the required experience below. EXPERIENCE A minimum of four years of progressively-responsible secretarial or administrative assistant experience, including one year at a senior or executive level, preferably in a health care setting, which included significant experience with computer software, preferable in a Windows environment at an intermediate to advance skill level, with such applications as word processing, spreadsheets, tables, graphs, and database management. LICENSURE AND CERTIFICATIONS Integrative Agitation Management (IAM) Required within 30 days of hire PREREQUISITE SKILLS 1. Accurate typing at 45 wpm 2. Intermediate to advanced user of Microsoft Word; skill in Excel or other spreadsheet applications; experience with databases that organize, maintain, and report data. Also, familiarity with flowcharting and knowledge of advanced computer equipment, such as modems, scanners, and Internet functions may be required for some positions 3. Demonstrated experience in general office procedures, such as ability to create, organize and maintain alphabetic or numeric filing system and handle every day administrative duties in a professional and efficient manner 4. Demonstrated verbal and written communication skills 5. Demonstrated interpersonal skills necessary to deal effectively and courteously with a diverse group of internal and external callers and visitors. Ability to work collaboratively with team members, hospital staff, physicians, and outside agencies 6. Ability to work independently, coordinate multiple priorities, problem solve, and meet deadlines with minimal supervision 7. Demonstrated ability to organize and prioritize work 8. Demonstrated skill in handling confidential, politically sensitive, or community issues in a professional and ethical manner 9. Ability to appropriately coordinate demands on an administrator's time and arrange his/her schedule accordingly 10. Knowledge of medical terminology may be required for some positions 11. Ability to operate standard business machines, such as personal computer, calculator, copier, typewriter and facsimile 12. Demonstrated analytical skills to handle non-routine, complex administrative duties, data and independently perform non-standard projects 13. Ability to effectively supervise, coordinate and direct the work of others may be required for some positionsAccommodation:Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].C.A.R.E.S. Standards:MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.Health & Immunizations:To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.Compensation:The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.Equal Employment:All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.