Senior Administrative Assistant - Center for Holocaust, Human Rights & Genocide Education (CHHANGE)

Brookdale Community College; Middletown Township (NJ); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health insurance up to $500/month

Two weeks paid vacation

4-day work week

Professional development reimbursement

Job summary

Brookdale Community College hosts CHHANGE on its campus and seeks a Senior Administrative Assistant to coordinate day-to-day administration, serving as the first contact for students, educators, volunteers, and visitors. You will work closely with the Chhange Program Manager and board members, supporting program events and communications.

The role includes managing donations, preparing e-blasts, coordinating logistics, and assisting with fundraising activities while maintaining confidentiality

Qualifications

• Bachelor's degree required.
• Minimum of 4 years of administrative experience.
• Outstanding organizational, communication, and interpersonal skills.
• Skilled in problem-solving and knowing when to ask for help.
• Ability to work collaboratively and independently.
• Proficiency in Microsoft Office and experience with CRM systems.

Responsibilities

• Support the mission, annual goals and objectives of Chhange and report on progress towards stated goals.
• Respond to and prioritize calls from the community. Serve as the first point of contact for information about Chhange, including events, programs, and related administrative procedures.
• Maintain, monitor, and update Chhange calendar.
• Manage flow of online and physical correspondence and record the incoming donations and payments.
• Prepare e-blasts for programs and events as recommended by the Executive Director or Program Manager.
• Manage the logistics of programs and events, including procuring rooms, catering, arranging for speaker travel and payments, on-site registration, liaising with tech and catering, signage.
• Assist with social media and website updates on a timely basis.
• Assist in supporting fundraising events and membership campaigns, including invoicing all receivables, and overseeing donor thank‑you correspondence.
• Support the development efforts of Chhange, utilizing discretion and maintaining confidentiality as required.
• Obtain committee reports and prepare Board materials for Board meetings and retreats, utilizing discretion and maintaining confidentiality as required.
• Coordinate volunteer schedules and provide administrative support for volunteer tasks and training.
• Maintain office inventory and order supplies.
• Schedule service for and follow up on equipment, facility maintenance, and tech support.
• Assist in administration of security protocol.
• Develop/update SOPs for all administrative procedures.
• Perform other related duties as assigned.

Skills

Organizational skills

Communication

Interpersonal skills

Problem solving

Collaboration

Education

Bachelor's Degree

Tools

Microsoft Office

CRM systems

Job description

Overview

Chhange's Mission:

• Educate about the Holocaust, genocide, and human rights issues;
• Promote the elimination of racism, antisemitism and all forms of prejudice; and,
• Develop outstanding creative programs and activities regarding these crucial issues

Chhange is an independent 501(c)3 nonprofit located on the campus of Brookdale Community College.

Summary:

Under the direction of the Executive Director, the Senior Administrative Assistant coordinates activities in support of the day-to-day administration of Chhange. Serves as the initial contact for public inquiries, including those from students, educators, volunteers, and visitors. Works closely with the Chhange Program Manager, providing program and event assistance. Works directly with Board members, volunteers, committees, and the community at large.

Responsibilities

Essential Duties and Responsibilities

• Support the mission, annual goals and objectives of Chhange and report on progress towards stated goals.
• Respond to and prioritize calls from the community. Serve as the first point of contact for information about Chhange, including events, programs, and related administrative procedures.
• Maintain, monitor, and update Chhange calendar.
• Manage flow of online and physical correspondence and record the incoming donations and payments. Open, review, and distribute incoming mail and e-mail, enter all checks received into the NEON system and forward to the bookkeeper for deposit (while maintaining confidentiality as required).
• Prepare e-blasts for programs and events as recommended by the Executive Director or Program Manager.
• Manage the logistics of programs and events, including procuring rooms, catering, arranging for speaker travel and payments, on-site registration, liaising with tech and catering, signage.
• Assist with social media and website updates on a timely basis.
• Assist in supporting fundraising events and membership campaigns, including invoicing all receivables, and overseeing donor thank‑you correspondence.
• Support the development efforts of Chhange, utilizing discretion and maintaining confidentiality as required.
• Obtain committee reports and prepare Board materials for Board meetings and retreats, utilizing discretion and maintaining confidentiality as required.
• Coordinate volunteer schedules and provide administrative support for volunteer tasks and training.
• Maintain office inventory and order supplies.
• Schedule service for and follow up on equipment, facility maintenance, and tech support.
• Assist in administration of security protocol.
• Develop/update SOPs for all administrative procedures.

Other Duties and Responsibilities

• Perform other related duties as assigned.

Qualifications

Minimum Qualifications and Experience:

• Bachelor's Degree required.
• Minimum of 4 years of administrative experience.
• Outstanding organizational, communication, and interpersonal skills.
• Skilled in problem‑solving and knowing when to ask for help.
• Ability to work collaboratively and independently.
• Proficiency in Microsoft Office and experience with CRM systems.
• Experience with social media platforms and familiarity with website management preferred.

Preferred Qualifications & Special Considerations:

• • Occasional evening and weekend hours required.
  • Local and overnight travel may be required.

Summary of Benefits Offered:

• • Health insurance: Chhange will contribute up to $500/month toward insurance coverage offered through Chhange.
  • Two weeks paid vacation, exclusive of additional paid vacation from December 25 - January 1.
  • 4-day work week.
  • Reimbursement for classes or professional development that relate to Chhange's mission and/or this position.

Application Documents

Cover Letter, Other, Resume

Pay Rate

$52,000-$58,000