Senior Administrative Assistant - Audit, Risk, & Tax

Nike; Beaverton (OR); On-site; USD 65,000 - 85,000; Full time

Job summary

Nike, Inc. in Beaverton, OR seeks a Senior Administrative Assistant to partner with senior leaders across Global Audit & Advisory, Risk Management, and Tax.

This role manages calendars, travel, meetings, and communications while handling budgets and confidential information with discretion. The position requires 3+ years of admin experience, a bachelor's degree or equivalent, and strong organizational and time management skills to thrive in a fast-paced environment.

Qualifications

• Bachelor's degree in business or related field or equivalent training.
• Minimum of 3 years of administrative work experience.
• Ability to work with senior executives and diverse stakeholders.
• Experience in fast-paced, results-oriented environments.
• Ability to handle confidential information with discretion.
• Proactive problem solving and strong organizational skills.

Responsibilities

• Manage complex calendars across multiple senior leaders and time zones.
• Coordinate meetings, agendas, pre-reads, and decisions.
• Arrange travel and itineraries for leaders.
• Plan events, sessions, and team activities within budgets.
• Prepare expense reports and manage purchase orders.
• Draft communications for leaders and manage distribution lists.
• Coordinate workspace moves and equipment logistics.
• Support budgets and vendor invoicing processes.
• Lead special projects and cross-functional initiatives.
• Foster team culture and cross-regional collaboration.

Skills

Proven administrative experience

Excellent communication

Time management

Discretion with confidential info

Education

Bachelor's degree in business or related field

Tools

Microsoft Office Suite

Outlook

PowerPoint

Word

Excel

Zoom

MS Teams

Keynote

Microsoft Copilot

Job description

WHO YOU’LL WORK WITH

Nike, Inc. is in perpetual motion. Administrative employees help Nike teams around the world keep up with the company’s rapid pace. They act as liaisons embedded in business functions and geographies. Their talents — problem solving, organization, time management and more — help fuel the success of their leaders and their teams. Nike’s community of administrative assistants embody professionalism, resilience, agility, emotional intelligence and exemplify the best of Nike’s culture modeling Nike’s core values to leaders, teammates, and guests.

As our Senior Administrative Assistant, you will serve as a trusted partner to multiple senior leaders across Global Audit & Advisory, Risk Management, and Tax, helping them prioritize their time, coordinate complex work, and keep commitments moving forward.

WHO WE ARE LOOKING FOR

We’re looking for a Senior Administrative Assistant who has a proven ability to work in a fast-paced, results-oriented environment. You have a high learning agility, strong organization skills and high attention to detail.Having strong communication and time management skills, you are able to prioritize across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow-through on requests through completion.You can work independently or as part of a team and know how to adapt your style to most efficiently and effectively support the leaders and businesses you are lined up against.You anticipate needs, identify potential conflicts or gaps, and use sound judgment to move work forward with limited direction. You connect information across leaders, teams, and priorities, asking the right questions and escalating issues when needed.

WHAT YOU BRING TO NIKE:

• Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
• Minimum of 3 years of administrative work experience required
• Ability to work and communicate effectively with a variety of personalities including senior level executives
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity
• Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information
• Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail
• Demonstrated ability to anticipate leader and team needs and proactively recommend solutions
• Willingness to support the broader team and functional operating rhythm, not only the assigned leaders
• Proven ability to collaborate effectively with teammates and stakeholders across global regions, time zones, and cultures, adapting communication and working styles to build strong partnerships and deliver results
• Previous experience working with and tracking budgets is strongly preferred
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with approved generative AI tools, such as Microsoft Copilot a plus, not required.
• Previous Nike work experience is a plus
• Ability to occasionally work outside of core business hours

Mynext: Be Empowered to Grow within Nike and Create the Future

WHAT YOU’LL WORK ON

You'll perform a wide range of administrative duties for a diverse team of people and/or leaders with a variety of management styles.These duties will include but not limited to the following:

• Complex Calendar Management:Proactively manage calendars for multiple senior leaders with teammates across multiple time zones and cultures, balancing strategic priorities, recurring operating rhythms, urgent requests, travel, and personal commitments. Anticipate conflicts, recommend solutions, coordinate across senior stakeholders and their administrative assistants, and ensure leaders are prepared for key engagements.
• Meeting Readiness and Follow-Through:Partner with leaders and teams to clarify meeting objectives, confirm the right participants, coordinate agendas and pre-reads, communicate expectations, and help track decisions or follow-up actions when needed.
• Booking Travel Arrangements:Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation.
• Planning Meetings and Events:Lead the planning and execution of team meetings, leadership sessions, offsites, learning events, and engagement activities. Develop plans, coordinate participants and vendors, manage budgets and logistics, anticipate challenges, and ensure a high-quality participant experience.
• Preparing Expense Reports, tracking budgets and purchase orders:Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required.
• Document Preparation & Organization:Producing, editing and reformatting documents and email correspondence.This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows.
• Leadership and Team Communications:Draft, edit, and distribute clear communications on behalf of leaders. Confirm the intended audience, involve the appropriate stakeholders, manage distribution lists, and secure final approval before release.
• Coordinate Team Space Planning, Workspace and/or Equipment Moves:Partner with the appropriate stakeholders to organize individual or departmental moves
• Financial and Operational Administration:Prepare expense reports, create and track purchase orders, process invoices, monitor budgets, coordinate approved corporate-card purchases, and maintain accurate supporting documentation.
• Special Projects:Coordinate selected projects and cross-functional activities by establishing timelines, organizing inputs, monitoring progress, surfacing risks or dependencies, and helping ensure commitments are completed.
• Team & Culture Building:You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader, the environment and Nike through a variety of ways – staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out.
• Support team plans, projects, activations or other deliverables as needed
• Serve as the main point of contact for administrative questions from the team
• Provide coverage for other leaders where temporary administrative needs exist

We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.