Senior Administrative Assistant, Americas

GR8 People, Inc.; Baltimore (MD); Hybrid; USD 55,000 - 94,000; Full time

Benefits offered by this job

Hybrid work schedule

Health and wellness benefits

Annual bonus eligibility

Job summary

T. Rowe Price is seeking a Senior Administrative Assistant to provide high-level support to senior relationship managers within the Americas Distribution organization.

The role requires discretion, detailed attention, and the ability to coordinate across multiple stakeholders for a seamless client experience. The ideal candidate will have calendar management and travel coordination expertise, experience with CRM systems, and strong communication skills.

Qualifications

• Bachelor's degree or the equivalent combination of education and relevant experience.
• 3+ years of total relevant work experience.

Responsibilities

• Provide day-to-day administrative support to senior relationship managers, including calendar management, meeting coordination, and expense administration.
• Coordinate client meetings, roadshows, conferences, and other engagements, including logistics and materials.
• Manage travel and expense-related activities including booking travel and expense reports.
• Maintain client and contact management systems and record meeting activity.
• Provide information on departmental processes and ensure tools and access are available.
• Collaborate with other teams to standardize processes and improve efficiency across the department.
• Offer constructive feedback to colleagues to support accountability and service quality.
• Adopt approved AI tools to streamline administrative processes and increase productivity.
• Work independently to prioritize tasks and handle confidential information.
• Represent the team professionally in meetings with clients and partners.
• Assist guests and support onboarding, workplace coordination, and office supplies.

Skills

Calendar management

Travel coordination

Expense administration

CRM usage

Verbal and written communication

Discretion with confidential info

Independent work

Interpersonal skills

AI tools adoption

Education

Bachelor's degree or equivalent education & experience

Tools

Concur

CRM system

Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)

Job description

At T. Rowe Price, we identify and actively invest in opportunities to help people thrive in an evolving world. As a premier global asset management organization with more than 85 years of experience, we provide investment solutions and a broad range of equity, fixed income, and multi-asset capabilities to individuals, advisors, institutions, and retirement plan sponsors. We take an active, independent approach to investing, offering our dynamic perspective and meaningful partnership so our clients can feel more confident.

We believe doing the right thing for our clients and our associates is good business. With a career at the firm, you can expect opportunities to create real impact at work and in your community. You’ll enjoy resources to support your career path, as well as compensation, benefits, and flexibility to enrich your life. Here, you’ll find a collaborative culture that respects and values differences and colleagues who share a spirit of generosity.

Join us for the opportunity to grow and make a difference in ways that matter to you.

Role Summary

The Senior Administrative Assistant provides high-level administrative support to senior relationship managers within the Americas Distribution organization. This individual serves as a key point of contact for the team and works collaboratively across the organization to help deliver a seamless and positive experience for clients, colleagues, and business partners.

The role requires sound judgment, discretion, attention to detail, and the ability to manage confidential information appropriately. The successful candidate will work effectively with limited supervision, anticipate team needs, and coordinate across multiple stakeholders to provide consistent administrative support and coverage.

Responsibilities

• Provide day-to-day administrative and office support to senior relationship managers, ensuring they are prepared for meetings and that relevant follow-up items are tracked and completed. Responsibilities include complex calendar management, meeting coordination, expense administration, event planning, offsite coordination, travel arrangements, and correspondence.
• Coordinate client meetings, roadshows, conferences, and other business engagements. Responsibilities may include scheduling, preparing and compiling meeting materials, coordinating logistical arrangements, reserving meeting locations, arranging catering, submitting security notifications, and liaising with participants, subject-matter experts, external vendors, and internal partners. Engagements may be held in person, virtually, or through external venues.
• Manage travel and expense-related activities, including booking travel, preparing and submitting expense reports, reconciling expenses, and ensuring timely processing in accordance with company policies.
• Maintain client and contact management systems and accurately record meeting activity. Keep databases, shared sites, distribution lists, and other team resources current and organized.
• Provide accurate information regarding departmental processes and procedures. Submit technology and facilities requests and help ensure team members have the hardware, system access, and other tools required to work effectively.
• Partner closely with executive and regional administrative assistants and other teams to improve coordination, standardize processes, and increase efficiency across the department.
• Provide timely and constructive performance feedback to administrative colleagues, as appropriate, to support accountability, collaboration, and consistent service across the team.
• Adopt and appropriately use approved AI tools to streamline administrative processes, improve accuracy, and increase team productivity.
• Work independently to evaluate priorities, anticipate needs, and complete requests accurately and within required timeframes. Requests may involve highly sensitive or confidential information.
• Serve as a professional representative of the team in internal meetings and interactions with clients, guests, colleagues, and external business partners.
• Welcome and assist office guests and serve as a primary point of contact for office-related needs, including new-hire onboarding, technology setup, workplace coordination, and office supply management.
• Contribute to team coverage and help maintain a collaborative, responsive, and high-performing administrative environment.

Qualifications

Required:

• Bachelor's degree or the equivalent combination of education and relevant experience ANDÂ
• 3+ years of total relevant work experienceÂ

Preferred

• At least five years of relevant administrative, executive support, or related professional experienceÂ
• Demonstrated experience supporting multiple professionals and managing complex administrative responsibilities
• Experience supporting senior-level sales, or other client-facing professionals
• Experience using Concur or a comparable travel and expense management platform
• Experience using a CRM system to accurately maintain client data, contact information, meeting activity, and other relevant records
• Experience partnering with Accounts Payable teams to submit, track, and process invoices accurately and in a timely manner
• Strong verbal and written communication, customer service, and interpersonal skills
• Demonstrated ability to manage multiple priorities, respond to changing needs, and meet deadlines in a fast-paced environment
• Ability to work independently, exercise sound judgment, and manage time effectively
• Strong organizational skills and demonstrated discretion when handling sensitive or confidential information
• Advanced calendar management, travel coordination, event planning, and expense administration capabilities
• Strong proficiency with the Microsoft 365 suite, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
• Ability to provide clear, constructive, and professional performance feedback when appropriate
• Strong attention to detail and commitment to producing accurate, high-quality work
• Ability to build effective working relationships with senior professionals, administrative colleagues, internal partners, clients, and vendors

FINRA Requirements

FINRA licenses are not required and will not be supported for this role.

Work Flexibility

This role is eligible for hybrid work, with up to one day per week from home.

Applicants for employment in the US must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (e.g., H1-B visa, F-1 visa (OPT), TN visa or any other non-immigrant work status).

Base Salary Ranges

Please review the job posting for the location of this specific opportunity.

$55,000.00 - $93,500.00 for the location of: Maryland, Colorado, Washington and remote workers
$60,500.00 - $103,000.00 for the location of: Washington, D.C.
$69,000.00 - $117,000.00 for the location of: New York, CaliforniaThis job is eligible for overtime pay.

Placement within the range provided above is based on the individual's relevant experience and skills for the role. Base salary is only one component of our total compensation package. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.

This job posting is expected to be available until:

11/14/2026

Commitment to Diversity, Equity, and Inclusion

At T. Rowe Price, our associates are our greatest asset. We thrive because our company culture is built on inclusion and because we sustain a work environment where associates can bring their best selves to work every day. The backgrounds, talents, and experiences of our global associates allow us to embrace new ideas and perspectives that move our business priorities forward and enable us to deliver strong client outcomes. Here, you can expect equal opportunity and fair and consistent treatment for all.

Benefits

We value your goals and needs, at work and in life. As an associate, you’ll be supported with resources, benefits, and work-life balance so you can thrive in ways that matter to you.

Featured employee benefits to enrich your life:

• Competitive compensation
• Annual bonus eligibility
• A generous retirement plan
• Hybrid work schedule
• Health and wellness benefits, including online therapy
• Paid time off for vacation, illness, medical appointments, and volunteering days
• Family care resources, including fertility and adoption benefits

Learn more about our benefits.

T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.