Senior Administrative Assistant, Americans for Prosperity

Reason Foundation; Arlington (VA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

6% 401(k) match

Flexible time off

Health and dental plans

Wellness and mental health support

Job summary

Americans for Prosperity (AFP) seeks a Sr. Administrative Assistant to support the AFP policy team from our Ballston, VA office. You will manage calendars, prepare meetings, and handle travel and ad hoc projects in a fast-paced environment.

Ideal candidates bring 3+ years of administrative experience, excellent communication, and a strong eye for detail. The role emphasizes confidentiality, reliability, and collaboration within Stand Together’s vision and values.

Qualifications

• 3+ years of professional experience in a support or administrative capacity.
• Experience in a high-volume scheduling environment.
• Astute attention to detail and drive to take initiative.
• Track record of follow-up and follow-through; high degree of reliability.
• Extremely organized, self-disciplined, and professional in demeanor.
• High degree of confidentiality, sound judgment, ability to think on your feet, and problem-solving while maintaining composure.
• Articulate and concise oral and written communication skills.
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Responsibilities

• Calendar management. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for multiple leaders and the broader team with a high level of attention to detail.
• Meeting preparation and participation. Assemble meeting agendas, record meeting minutes and notes, collect action items, and oversee A/V needs.
• General administrative support. Provide light event support, ad hoc project coordination, travel arrangement support, and general administrative tasks.
• Contribute to organization-wide initiatives, including operational improvements and cross-functional projects, as needed.
• Identify areas to increase efficiency and innovate to improve team processes and support the policy team.

Skills

3+ years experience

High-volume scheduling

Attention to detail

Reliability

Highly organized

Confidentiality

Verbal & written communication

MS Office Suite

Tools

Airtable

WorkFront

Concur

Job description

Americans for Prosperity (AFP) is the premier grassroots organization focused on advocating solutions to the country’s greatest challenges. We recognize that tens of millions of Americans are frustrated with the extreme partisanship in government that keeps common-sense reforms from being passed, and instead seek to stand with policy leaders who are committed to finding a better way.

Americans for Prosperity is part of the Stand Together philanthropic community.

We are looking for a Sr. Administrative Assistant to join Americans for Prosperity (AFP). We need a quick-thinking collaborator to support multiple leaders within the AFP policy team. Our goals are significant, and our organization moves quickly. We will tap into your problem-solving and organizational skills every day and look to you to help the leaders you support. You’ll support the team in making effective decisions about how they prioritize their time while ensuring steady progress and forward momentum.

The role will be based in-person in our Ballston, VA office.

How You Will Contribute

• Calendar management. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for multiple leaders and the broader team with a high level of attention to detail. Make timely judgments and provide scheduling recommendations grounded in strategic priorities, with a win-win mentality, to ensure smooth day-to-day engagements.
• Meeting preparation and participation. Assemble meeting agendas, record meeting minutes and notes, collect action items, and oversee A/V needs.
• General administrative support. Provide light event support, ad hoc project coordination, travel arrangement support, and general administrative tasks.
• Contribute to organization-wide initiatives, including operational improvements and cross-functional projects, as needed. Comfortable working in a fast-paced environment with limited direction by being entrepreneurial and innovative.
• Identify areas to increase efficiency and innovate to improve team processes. Keep an eye out for opportunities to help the policy team better support the organization’s goals. Identify and learn new tools or techniques to elevate the level of support and partnership that the entire policy team gives to its customers.

What You Will Bring

• 3+ years of professional experience in a support or administrative capacity
• Experience in a high-volume scheduling environment
• Astute attention to detail and drive to take initiative
• Track record of follow-up and follow-through; high degree of reliability
• Extremely organized, self-disciplined, and professional in demeanor
• High degree of confidentiality, sound judgment, ability to think on your feet, and problem-solving while maintaining composure
• Articulate and concise oral and written communication skills
• Proficient in MS Office Suite, including Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint.
• Enthusiasm to contribute to Stand Together's vision and principled approach to solving problems, and a commitment to stewarding our culture, which champions values including transformation and innovation, entrepreneurialism, humility, and respect.

Standout Candidate May Also Bring

• Experience and proficiency with Airtable and WorkFront are preferred.
• Proficiency with expense reporting software, such as Concur.

What We Offer

• Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace.
• A meaningful career: Join a passionate community of over 1,300 employees dedicated to improving lives and driving innovative solutions to complex social challenges.
• Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents.
• Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive.

Our Values:

Working for an organization within the Stand Together philanthropic community is different from many other places. The culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success. That is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, and respect.

60000 - 90000 USD a year

For this role, the anticipated base salary range is $60,000–$90,000 per year. This role may also be eligible for additional bonus compensation designed to align total compensation with an employee’s overall contribution to the organization.

Our Principles-Based Management™ (PBM) compensation philosophy is grounded in an individualized approach that rewards the long-term value each person creates for the organization. Compensation decisions are informed by a variety of factors, including relevant experience, capabilities, demonstrated skills, role responsibilities, and expected contribution. Consistent with this approach, base salary may vary within or outside of the anticipated range based on these considerations.