Senior Administrative Assistant (Administrative Support Assistant III)- Shared Services

Capital One; McLean (VA); On-site; USD 81,000 - 92,000; Full time

Benefits offered by this job

Health benefits

Job summary

Capital One seeks an experienced Senior Administrative Assistant to support multiple executives from Director to Managing Vice President level in a fast-paced, tech-enabled environment. You will gatekeep, manage critical admin tasks, and help the team run efficiently and productively.

You will coordinate complex calendars, arrange travel, prepare expense reports, and foster collaboration across Administrative Assistants and teams, ensuring professional communication and superb organizational

Qualifications

• High School Diploma, GED or equivalent certification.
• At least 2 years of Administrative experience.
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace.

Responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all‑hands meetings and social events) to promote a fun and team‑oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Skills

Calendar management

Travel coordination

Team support

Communication skills

Adaptability

Problem solving

Attention to detail

Teamwork

Education

Associates Degree

Tools

Microsoft Office Suite

Google Workspace

Job description

Senior Administrative Assistant (Administrative Support Assistant III)- Shared Services Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing Vice President level, within a fast‑paced, tech‑savvy environment and contributes significantly to a well‑run, efficient, productive, and happy team. As an expert multitasker, Administrative Assistants perform an array of administrative functions to free up their leaders to focus on department and company goals. You will act as the gatekeeper and extension of executives, handling critical administrative tasks and supporting the efficient running of the organization. In this role, you will often find yourself in the center of the team, disseminating information for your leaders and supporting relationship building within the team.

Key responsibilities

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all‑hands meetings and social events) to promote a fun and team‑oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Success in this role requires

• Flexibility & Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.
• Resourcefulness & Autonomy: Proactively solving complex problems using strong judgment and influencing skills.
• Detail‑Oriented & Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.
• Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.

Basic Qualifications

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Preferred Qualifications

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectivelyExcellent written and verbal communications
• Excellent organizational skills

Salary Information

• Plano, TX: $73,500 - $83,900 for Admin Support Assistant III
• McLean, VA: $80,900 - $92,300 for Admin Support Assistant III
• Richmond, VA: $73,500 - $83,900 for Admin Support Assistant III
• Riverwoods, IL: $73,500 - $83,900 for Admin Support Assistant III

Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting.

Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate’s offer letter.

Salaries for part‑time roles will be prorated based upon the agreed upon number of hours to be regularly worked.

Benefits

• Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being.

Eligibility & Compliance

Eligibility varies based on full or part‑time status, exempt or non‑exempt status, and management level.

At this time, Capital One will not sponsor a new applicant for employment authorization, or offer any immigration related support for this position (e.g. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-3, and O-1, or any other forms of work authorization that require immigration support from an employer).

This role is expected to accept applications for a minimum of 5 business days.

Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws.

Capital One promotes a drug‑free workplace.

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City’s Fair Chance Act; Philadelphia’s Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.

Accommodations

If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at 1-800-304-9102 or via email at [e-mail]. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Technical Support

For technical support or questions about Capital One’s recruiting process, please send an email to [e-mail].

Third‑Party Disclaimer

Capital One does not provide, endorse nor guarantee and is not liable for third‑party products, services, educational tools or other information available through this site.

Entity Statement

Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).

Company Overview

At Capital One, we’re building a leading information‑based technology company. Still founder‑led by Chairman and Chief Executive Officer Richard Fairbank, Capital One is on a mission to help our customers succeed by bringing ingenuity, simplicity, and humanity to banking. We measure our efforts by the success our customers enjoy and the advocacy they exhibit.