Senior Administrative Assistant (40 hour)

Warren County (NC); North Carolina; On-site; USD 35,000 - 50,000; Full time

Job summary

Warren County is seeking an administrative professional to assist the Sheriff’s Office. Responsibilities include office operations, processing reports, and managing sensitive information. Candidates should possess a Bachelor's degree and have experience in personnel or budget management, along with knowledge in office procedures and Microsoft Office.

Qualifications

• Graduation from a four-year college or university, with one year of relevant experience.
• Knowledge in budgeting and administrative management is essential.
• Certified as a Notary Public and valid driver's license required.

Responsibilities

• Perform administrative duties for Sheriff, including handling confidential information.
• Assist in personnel administration and maintain general accounts.
• Process conceal handgun permits and incident reports for public release.

Skills

Knowledge of office practices

Accounting

Microsoft Office

Data entry

Discretion

Education

Bachelor's degree

Job description

GENERAL DEFINITION OF WORK:

Performs a variety of administrative duties for the Sheriff and Office including interpreting rules, regulations and procedures. Duties are varied and require considerable knowledge of office operations, policies and information management systems. Performs all other related work as required.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

• Assists in office personnel administration and maintaining general accounts.
• Performs accounting and budget functions under minimal supervision.
• Maintains office reports, accident reports and arrest reports.
• Process insurance company requests for accidents and investigative reports.
• Proofs Deputies Traffic Stop reports and enters them into an NC database.
• Verifies and updates monthly activity reports for law enforcement staff.
• Screen incoming phone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Handle sensitive and confidential information with discretion and professionalism.
• Prepare incident reports for press release.
• Represent and support the Sheriff’s office at meetings, committees and work groups.
• Proofread documents prior to release to public.
• Processes conceal handgun permits and record checks. Assist patrons with the use of public computer in office to complete conceal handgun permit application. Prepare and mail out renewal notifications for conceal handgun permits.
• Receive visitors and makes appropriate disposition of inquiries which involve interpretation of office policies and procedures.
• Enters civil and criminal summons submitted by the Clerk of Court into an RMS data system. Submits summons “served” to the Clerk of Court for processing.
• Logs and keeps track of the service of warrants, subpoenas and paperwork from other agencies.
• Ensure applications for land posting in Warren County are accurate. Maintain records.

KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable knowledge of standard office practices, procedures, equipment and secretarial techniques. Considerable knowledge of accounting, purchasing supplies and equipment and preparing related records.

Some knowledge in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

Some knowledge of organization and functions of the office.

Ability to keep records and to prepare accurate reports from sources.

Ability to perform and organize work independently.

Ability to prepare effective correspondence on technical matters.

Ability to perform routine office management details without referral to supervisor.

Ability to establish and maintain effective working relationships with associates, officials and the public.

Skills in the operation of standard office and data entry equipment.

EDUCATION AND EXPERIENCE:

Graduation from a four-year college or university and one year of experience in personnel, budgeting, or administrative management; or an equivalent combination of training and experience.

SPECIAL REQUIREMENTS:

Possession of an appropriate driver's license valid in the State of North Carolina.

Certified as a Notary Public.