Senior Administrative Assistant

QuantumScape Battery, Inc.; San Jose (CA); On-site; USD 91,700 - 114,600; Full time

Benefits offered by this job

Annual bonus

RSU/Equity package

Health care

ESPP

Employee benefits

Job summary

QuantumScape Battery, Inc. is seeking a Senior Administrative Assistant to provide day-to-day executive support to the CFO and CSO.

Responsibilities include calendar management, meeting coordination, travel planning, expense processing, and document preparation for the CFO, CSO, and leadership teams. The role demands strong attention to detail, discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• 8+ years of administrative or executive support experience, preferably for senior leaders in tech/public company environments.
• Strong calendar management, scheduling, and prioritization skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and changing priorities with professionalism.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Experience coordinating meetings, travel, expenses, events, and processes.
• Ability to learn executive preferences and adapt quickly.

Responsibilities

• Provide executive support to the CFO and CSO, including calendar management and logistics.
• Coordinate complex calendars and prepare leaders for key discussions.
• Arrange domestic and international travel and process expense reports.
• Prepare agendas, materials, and documents as requested.
• Track follow-ups, action items, and deadlines with reminders.
• Support leadership meetings, team forums, and cadence events.
• Coordinate team events and investor/customer logistics.
• Maintain confidential information with discretion.

Skills

Calendar management

Scheduling

Organizational skills

Attention to detail

Discretion

Communication skills

Microsoft Office

On-site work

Executive support experience

Tools

Microsoft Outlook

Calendar software

Job description

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QuantumScape is on a mission to transform energy storage with solid-state lithium-metal battery technology. The company’s next-generation batteries are designed to enable greater energy density, faster charging and enhanced safety to support the transition away from legacy energy sources toward a lower carbon future.

What we need:

We are seeking an experienced and highly organized Senior Administrative Assistant to provide day-to-day executive administrative support to the Chief Financial Officer (CFO) and Chief Sales Officer (CSO). This role supports calendar management, meeting coordination, travel planning, expense processing, document preparation, event logistics, and follow-up tracking for the CFO, CSO, and their respective leadership teams, including Finance, IT, Government Affairs, and Sales.

This position requires strong attention to detail, discretion, professionalism, and the ability to manage multiple administrative priorities in a fast-paced environment. The successful candidate will help ensure that meetings, schedules, communications, logistics, and follow-through are well coordinated and completed accurately and on time. The right candidate is highly organized, discreet, composed, and able to anticipate what is needed before being asked.

This is an hourly, non-exempt role. The employee is expected to accurately record all hours worked and obtain appropriate approval for overtime, consistent with company policy.

What You’ll Do:

• Provide executive administrative support to the CFO and CSO, including calendar management, including prioritization & gate keeping, scheduling, meeting coordination, and related logistics.
• Coordinate complex calendars by scheduling meetings, resolving conflicts, and helping ensure leaders are prepared for key discussions.
• Arrange domestic and international travel, prepare itineraries, process expense reports, and coordinate related logistics.
• Prepare agendas, meeting materials, presentations, and documents as requested.
• Track meeting follow-ups, action items, and deadlines, and provide reminders to support timely completion.
• Support recurring leadership meetings, staff meetings, team forums, and other key operating cadences.
• Coordinate team events, engagement activities, training sessions, recognition activities, offsites, and customer- or investor-related logistics.
• Serve as a professional point of contact with employees, leaders, internal partners, and external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Support administrative projects and operational tasks as assigned.
• Continuously learn executive preferences, maintain organized records, files, communications, and tracking tools to support the CFO, CSO, and their organizations.
• Work collaboratively with other administrative professionals and cross-functional partners to ensure effective coordination and follow-through.

Skills you’ll need:

• 8+ years of relevant administrative or executive assistant experience, preferably supporting senior leaders in a fast-paced technology or public company environment.
• Strong calendar management, scheduling, and prioritization skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, deadlines, and changing priorities with accuracy and professionalism.
• Strong calendar management skills, including the ability to prioritize effectively, resolve conflicts, and optimize executive time.
• High emotional intelligence, excellent judgment, and strong interpersonal skills.
• Strong written and verbal communication skills
• Sound judgment, discretion, and ability to handle confidential information appropriately.
• Experience coordinating meetings, travel, expenses, events, and administrative processes.
• Demonstrated ability to learn quickly, adapt to executive preferences, and continuously improve effectiveness.
• Proficiency with Microsoft Office, Outlook/calendar systems, collaboration tools, and related business applications.
• Ability to work effectively on-site four or more days per week.
• Ability to follow established processes, ask clarifying questions when needed, and complete assigned work in a timely and accurate manner.

Nice to have:

• Experience supporting executives in a public company or technology environment.
• Experience supporting Finance, Sales, Accounting, Investor Relations, Legal, Government Affairs, IT, or other corporate functions.
• Experience planning and executing, customer and investor meetings and related logistics, team offsites, and training sessions.
• Experience supporting cross-functional administrative projects and tracking deliverables.

What Success Looks Like:

Within 12 months, a successful candidate will have:

• Established effective working relationships with the CFO, CSO, and key members of their leadership teams.
• Meetings are consistently well prepared, action items are clearly tracked, and commitments are reliably completed.
• Supported timely preparation of agendas, materials, travel, expenses, and meeting logistics.
• Supported team engagement through thoughtful events, recognition, offsites, and team-building initiatives.
• Supported effective customer-, investor-, and leadership-facing engagements event logistics
• Demonstrated professionalism, discretion, reliability, and strong administrative execution in a demanding environment. Contributed to smoother coordination across the CFO and CSO organizations through dependable administrative support.

ONSITE:

This position is required to work onsite 5 days per week to meet the minimum essential duties and requirements of this position.As an on-site R&D and manufacturing operations organization, in-person face to face interaction is essential to building authentic relationships, trust, teamwork, and collaboration.

Compensation & Benefits:

Expected salary range for this role is from $91,700 to $114,600, and a final salary will be determined by the candidate's experience and educational background. QuantumScape also offers an annual bonus and a generous RSU/Equity package as part of its compensation plan. In addition, we do offer a tremendous benefits plan including employee paid health care, Employee Stock Purchase Plan (ESPP), and other benefits.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request an accommodation.