Senior Administrative Assistant

Wilmington Trust; New York (NY); On-site; USD 35,000 - 58,000; Full time

Job summary

Wilmington Trust is seeking a Senior Administrative Assistant to join its Family Wealth Division, reporting to the President. The role manages calendars, schedules meetings, coordinates travel arrangements, and prepares agendas and materials for internal and client-facing meetings.

Responsibilities include drafting and proofreading correspondence, creating basic reports and presentations, and assisting with expense tracking and invoice processing.

Qualifications

• 4+ years of progressive secretarial/administrative support experience
• Experience as senior/executive administrative assistant in financial services or corporate setting beneficial
• Associate or Bachelor’s degree in Business Administration or related field, or equivalent work experience

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare agendas and materials for internal and client meetings.
• Draft and proofread correspondence; create basic reports and presentations.
• Assist with expense tracking and invoice processing.
• Support special projects and process improvements; collaborate across departments.
• Maintain confidentiality and professional client-facing presence at all times.
• Beneficial marketing/event planning experience

Skills

Calendar management

Phone etiquette

Executive support

Microsoft Office

Data entry

Reporting

Discretion & confidentiality

Collaboration

Education

Associate or Bachelor’s degree in Business Admin

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Wilmington Trust is a leading provider of wealth management and institutional retirement services, known for building long-term client relationships and delivering innovative solutions for complex financial needs. The organization offers an integrated approach that addresses a wide range of financial concerns for individuals, families, businesses, and retirement plan sponsors. Wilmington Trust combines broad capabilities with a personal, attentive, and trustworthy service model.

Overview

Wilmington Trust is seeking a Senior Administrative Assistant to join its Family Wealth Division, which serves the unique needs of Wilmington Trust’s largest and most complicated High Net Worth (HNW) and Ultra-High Net Worth (UHNW) clients. The candidate will report directly to the President of the Division. This role manages calendars, schedules meetings, coordinates travel arrangements, and prepares agendas and materials for internal and client-facing meetings. The Senior Administrative Assistant handles phone and email communications, routes inquiries, and maintains a professional, client-focused presence at all times. Day-to-day responsibilities include drafting and proofreading correspondence, creating basic reports and presentations, and assisting with expense tracking and invoice processing. The role also supports special projects, helps improve administrative processes, collaborates with colleagues across departments, and ensures compliance with internal policies and confidentiality standards.

Primary Responsibilities

• Candidates should possess strong Administrative Assistance and Clerical Skills, including calendar management, document handling, and office organization.
• Candidates should possess polished Phone Etiquette and Communication skills, with the ability to interact professionally with clients, executives, and colleagues.
• Candidates should possess Executive Administrative Assistance capabilities, including support for senior leaders, meeting preparation, and coordination of complex schedules.
• Candidates should possess proficiency with common office software (e.g., Microsoft Outlook, Word, Excel, PowerPoint) and basic data entry and reporting skills.
• Candidates should possess strong attention to detail, time management, and the ability to prioritize multiple tasks in a fast-paced environment.
• Candidates should possess a high level of professionalism, discretion with confidential information, and a collaborative working style.
• Marketing experience/event planning experience is beneficial

Education and Experience Required

• Candidates should have at least 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
• Relevant experience as a senior or executive administrative assistant in financial services or a corporate environment is beneficial.
• An Associate or Bachelor’s degree in Business Administration or a related field, or equivalent work experience, is required.

M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $25.07 - $41.79 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation.

Location: New York, New York, United States of America