Senior Administrative Assistant

Osceola County Sheriff's Office - Sheriff Christopher A. Blackmon; Kissimmee (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Gym Membership Reimbursement

Paid Holidays

Employee Wellness Program

Job summary

Osceola County Sheriff's Office in Kissimmee, FL seeks aSenior Administrative Specialist to provide high-level support to the Department Administrator. You will coordinate office operations, prepare agenda items in SIRE, and analyze data for reports and studies.

The role requires extensive experience in executive administrative functions, strong communication skills, and the ability to supervise clerical staff.

Qualifications

• Requires Associate’s Degree in Business or Public Administration or closely related field.
• Eight (8) years progressive experience in administrative/secretarial support to executive functions or equivalent.
• Must possess and maintain a Valid Florida’s Driver's License.

Responsibilities

• Provides highly complex administrative support to the Department Administrator (Executive).
• Coordinates and manages assigned office operations to support County goals and liaises with County departments and agencies.
• Prepares and monitors agenda items in SIRE.
• Evaluates office procedures and workflow and suggests improvements for efficiency.
• Performs complex administrative duties including data analysis, reports processing, and documentation verification.
• Maintains calendars, schedules, and meeting coordination; may prepare agendas and travel arrangements.
• Supervises other clerical staff as needed.

Skills

Attention to detail

Verbal & written communication

Data analysis

Office management

Liaison with departments

Record keeping

Budgeting support

Leadership / supervising clerical

Typing

Interpersonal skills

Education

Associate’s Degree in Business or Public Administration

Tools

Microsoft Office

SIRE

Job description

General Description of Duties

NOTE TO INTERNAL APPLICANTS: INTERNAL CANDIDATES IN THE SAME CLASSIFICATION AND/OR PAYGRADE AS THE POSITION POSTED WILL NOT RECEIVE A PAY ADJUSTMENT IF SELECTED.

Under general direction, the purpose of the position is to provide highly complex and specialized administrative support to the Department Administrator. Employee in this classification functions at senior level and is accountable for highly responsible administrative support duties commensurate with the reporting level. Performs related work as directed.

Essential Job Functions

• Serves as administrative support to the Department Administrator (Executive).
• Coordinates and manages assigned office operations to support County goals, coordinates activities with County departments and other agencies.
• Prepares and monitors agenda items in SIRE.
• Evaluates office procedures, schedules, and workflow, and recommends procedural improvements to maximize efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the Department and County.
• Performs a variety of highly complex and specialized administrative functions, e.g., analyzing data, typing, reports processing, documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor
• Reviews correspondence and answers written inquiries relating to the status of certain office functions; reports issues to the Department Administrator as needed.
• Receives telephone inquiries and concerns, ascertains the nature of the call, and either resolves it personally or directs it to the appropriate individual or department, acting as liaison to the assigned executive level Administrator.
• Generates various highly complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive public speaking engagements and official correspondence.
• Assists with and may be responsible for department fiscal year budget and maintaining office fiscal records; reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
• Attends meetings for the dissemination of information as directed.
• Performs a variety of critical record keeping duties; manages and maintains department record keeping, filing systems and relevant materials appropriate to assigned unit.
• May maintain weekly/monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangements, conferences, seminars.
• May supervise other clerical staff.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

Minimum Qualifications

Education: Associate’s Degree in Business or Public Administration, or closely related field.

Experience: Eight (8) years progressive experience in administrative/secretarial support to executive functions; or an equivalent combination of experience/education.

Miscellaneous: Must possess and maintain a Valid Florida’s Driver's License

Knowledge, Skills And Abilities

• Extensive knowledge of modern records management techniques; skill in planning, organizing, and coordinating schedules, meetings and travel arrangements.
• Extensive knowledge of the principles and practices of modern public administration.
• Ability to understand and follow written and oral instructions.
• Ability to communicate effectively verbally and in writing.
• Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials and the general public; skill in the principles and techniques of customer service skills.
• Skill in preparing highly complex correspondence, summaries and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation and grammar.
• Skill in performing routine mathematical computations and tabulations accurately and efficiently.
• Skill in typing 65 WPM.
• Extensive ability to access, operate and maintain various software applications, especially Microsoft Office.
• Demonstrated ability to operate basic office equipment e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
• Skill in reading, updating and maintaining various records and files; skill in complex administrative support functions, e.g., records maintenance, data analysis, reports processing, documentation proofing.

Physical Demand Requirements

Physical Demand: Light

• 20 pounds maximum lifting.
• Frequent (up to 2/3 of work time) lifting, carrying up to 10 lbs.
• If less lifting involved, will require significant walking/standing.
• If mostly sitting involved, will require push/pull on arm or leg controls.
• Expressing or exchanging ideas by spoken word or perceiving sound by ear.
• Good eye sight for production or safety of self and others.
• Required to have clear vision at 20 inches or less.

Employee Benefits

Welcome to a workplace that values you. Osceola County offers a comprehensive benefits package to fit your needs and the needs of your family.

Join us in making a difference in our community, knowing we’re here to support you every step of the way.

Group Health, Dental, Vision, and Life Insurance

Medical and Dental Insurance at no cost to the employee. In addition, the County contributes 83% to the dependent(s) premium coverage.

Deductions Per Paycheck - HRA Base Plan

Coverage

• Health-HRA Base
• $0.00
• $140.89
• $219.17
• HRA Buy-Up
• $40.60
• $188.28
• $292.88
• Dental Base
• $0.00
• $13.10
• $24.12
• Dental Buy-Up
• $3.45
• $19.82
• $33.61
• Vision
• $3.42
• $6.84
• $9.15
• Short-Term Disability
• $0.00
• N/A
• N/A
• Long-Term Disability
• $0.00
• N/A
• N/A

Short-Term and Long-Term Disability

At no cost to the employee. The County offers Short-Term and Long-Term Disability at 60% of the employee’s weekly base salary. The employee has the option to purchase an additional 10% coverage.

Employee Assistance Program (EAP)

EAP provides confidential counseling and referral services to employees and their family members at no cost.

Employee Wellness Program

Employee Wellness Program promotes a variety of activities to encourage total well-being including physical, emotional, and financial health. Rewards can be earned.

Gym Membership Reimbursement

Gym Membership Reimbursement, up to $20.00 per month.

Basic Life Insurance Policy

At no cost to the employee, equal to one time the employee’s annual salary, rounded to the next thousand dollars. Employees can opt to buy additional Life Insurance.

Employee Health Center

The County provides a private health center for County Employees and eligible dependents. The Employee Health Center offers an array of primary care services, including sick visits, enhanced by x-ray services, pulmonary tests, lab work, and a dispensary offering over 200 generic medications onsite. Services at the Health Center are offered at no cost to the employees and their eligible dependents.

Employees who are enrolled on the County’s Medical plan have access to the Employee Health Center on day one of employment. The Health Center is available to patients 8 years of age and older.

Vacation & Sick Leave Accruals

• 1 month - 5 years: 8 hours
• 5 years and 1 month - 10 years: 10 hours
• 10 years and 1 month - 15 years: 12 hours
• 15 years and 1 month - 20 years: 13.34 hours
• 20 years and over: 16.66 hours
• Full time employees: 8 hours
• Part time employees: 4 hours

Paid Holidays

Paid Holidays + 1 Floating Holiday (to be chosen by the Employee)

• New Year's Day
• Martin Luther King Jr. Day
• Memorial Day
• Juneteenth
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
• Thanksgiving - Day After
• Christmas Eve
• Christmas Day

Administrative Leave

40 hours of Administrative Leave per fiscal year for Exempt employees.

Sick Leave Bank

Available to employees experiencing a catastrophic medical related event, with up to 240 hours per fiscal year. Enrollment required.

Vacation/Sick Leave Buy-Back Program

Eligible employees may sell back up to eighty (80) hours of accrued leave per fiscal year. (This program is subject to availability of funds and may be amended or terminated at any time without notice.)

Paid Bereavement Leave

Up to five (5) working days off.

Tuition Reimbursement

Up to $1,600 per Fiscal Year, for degree seeking employees. Degree must be related to employee’s current position.

Membership in the Florida Retirement System

The County is a Florida Retirement System Employer! For Fiscal Year 2026-2027, County contribution for Regular Class members is 13.59%, subject to a mandatory 3% employee contribution. Rates and Contributions are set by Florida Legislation.

A 457b Deferred Compensation Program

A 457b Deferred Compensation Program is also available to help employees boost their retirement saving goals, with pre-tax and post-tax contributions, as well as IRA plan options. Employee sponsored.

Employee Recognition Program

We see your hard work, and we celebrate it! Through our Employee Appreciation Committee and the "You've Been Caught Doing Good" program