Senior Administrative Assistant

Brown Machine Group; Fremont (OH); On-site; USD 40,000 - 56,000; Full time

Job summary

Brown Machine Group in Fremont, Ohio, is seeking an experienced administrative professional to support top management and keep office operations running smoothly.

You will handle CRM data, order processing, billing, payroll hours, AP/AR, month-end reporting, and reports in various software systems, while greeting visitors and coordinating travel.

Qualifications

• A minimum of an associated degree in related discipline or three years’ work experience as an administrative assistant or executive assistant
• In-depth understanding of office management and daily operations
• Hands-on experience with MS Office (Access, MS Word, Excel, Outlook)
• Global Shop ERP software experience preferred
• Experience in accounting or finance assistance preferred

Responsibilities

• Lead, manage & ensure integrity of CRM customer database
• Enter all customer sales orders, reconcile PO with quotes, initiate progressive billing
• Prepare daily/weekly/monthly booking/backlog balancing reports
• Manage Accounts Receivable - Collections
• Assist in month end reporting as needed
• Provide reports and manipulate data in a multitude of software environments as required
• Accurately complete all billing for each day and check figures to the Billing Analysis Report
• Open, date, stamp and distribute all incoming mail
• Process all Accounts Payable invoices, prepare weekly check runs, and required reports
• Assist with social media content and employee relations
• Prepare weekly and bi-weekly payroll hours
• Greet and provide general support to visitors
• Routes incoming and intercompany calls and messages as appropriate
• Data analysis: provide statistical and budget reports, create, and maintain spreadsheets
• Develop and manage the process to document customer interactions. Follow up with customers with appropriate course of action. Any items that cannot be resolved should be reported to management

Skills

MS Office

CRM management

Data analysis

Accounts receivable

Executive support

Education

Associates degree in related discipline

Tools

Global Shop ERP

Job description

BMG is a thermoforming packaging/automation solutions leader focused on a customer-centric approach to designing and building capital equipment machinery, tooling systems, and packaging automation solutions. BMG is a global organization representing the world’s most extensive thermoforming portfolio in the following industries: automotive, medical, electronics, horticulture, food, and process automation.

Tooling continues to be a cornerstone of our business, and we are constantly refining our processes to produce high-precision tools that enable our customers to maximize their production capabilities. Our Fremont, Ohio, facility is at the forefront of tooling development for paper and plastic thermoforming and form-fill-seal applications.

Position Description:

To provide high level administrative support to top level management and ensure day-to-day office operations run smoothly. Perform a variety of administrative tasks, including conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as greeting clients, managing phones and emails, scheduling appointments, arranging travel, and planning meetings.

KEY DUTIES AND RESPONSIBILITIES:

2. Lead, manage & ensure integrity of CRM customer database.

3. Enter all customer sales orders, reconcile PO with quotes, initiate progressive billing.

4. Prepare daily/weekly/monthly booking/backlog balancing reports.

5. Manage Accounts Receivable - Collections.

6. Assist in month end reporting as needed.

7. Provide reports and manipulate data in a multitude of software environments as required.

8. Accurately complete all billing for each day and check figures to the Billing Analysis Report.

9. Open, date, stamp and distribute all incoming mail.

10. Process all Accounts Payable invoices, prepare weekly check runs, and required reports

11. Assist with social media content and employee relations.

12. Prepare weekly and bi-weekly payroll hours.

13. Greet and provide general support to visitors.

14. Routes incoming and intercompany calls and messages as appropriate.

15. Data analysis: provide statistical and budget reports, create, and maintain spreadsheets.

16. Develop and manage the process to document customer interactions. Follow up with customers with appropriate course of action. Any items that cannot be resolved should be reported to management.

EDUCATION/QUALIFICATIONS:

1. A minimum of an associated degree in related discipline or three years’ work experience as an administrative assistant or executive assistant

2. In-depth understanding of office management and daily operations

3. Hand on experience with MS office (Access, MS Word, Excel, Outlook)

4. Global Shop ERP software experience preferred

5. Experience in accounting or finance assistance preferred

ENVIRONMENT/PHYSICAL REQUIREMENTS:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 lbs at times.

Must be able to access and navigate each department at the organization’s facilities (i.e. climb stairs, ladders, etc.).

BMG is an Equal Employment Opportunity employer and all qualified applicants for employment will receive consideration for employment without regard for race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected characteristics.

We are committed to working with and providing reasonable accommodation to individuals with disabilities. If you need a reasonable accommodation for any portion of the employment process, please call 989-435-7741 and ask for Human Resources.