Senior Administrative Assistant

Galderma; Boston (MA); Vor Ort; USD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

401(k) plan with employer match

Medical, dental, and vision coverage

Paid time off

Zusammenfassung

Galderma is seeking a Senior Administrative Assistant to provide high-level support to several executives in a fast-paced environment. The role requires exceptional organizational skills, discretion, and the ability to manage calendars, travel, and expenses while handling confidential information.

The position will involve preparing reports and presentations, coordinating leadership meetings, and assisting HR with recruitment activities.

Qualifikationen

• 5+ years of experience supporting multiple senior executives.
• Bachelor’s degree preferred or equivalent experience.
• Ability to handle confidential information with discretion.
• Strong written and verbal communication across levels.
• Team player with strategic, solution-oriented thinking.

Aufgaben

• Provide admin support to multiple executives, including calendar management and travel coordination.
• Coordinate travel and expenses; screen calls and emails.
• Prepare and edit PowerPoint presentations for leadership.
• Coordinate logistics for leadership meetings and events.
• Assist HR with recruitment scheduling and candidate visits.
• Maintain the functional organizational chart and reporting structures.
• Reconcile monthly corporate credit card statements.
• Collaborate with assistants and leadership on onsite and offsite events.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication skills

Discretion handling

Ausbildung

Bachelor's degree preferred

Tools

Microsoft Office

PowerPoint

Excel

Word

Jobbeschreibung

Open — Galderma has a posting for this job.

About this job

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

The Senior Administrative Assistant provides high-level administrative support to company executives. Responsibilities include preparing reports and presentations, managing schedules, coordinating travel and expenses, screening calls, and supporting special projects. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities

• Provide administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications such as email and phone correspondence.
• Prepare and edit PowerPoint presentations for corporate leadership.
• Coordinate logistics and materials for leadership meetings
• Assist HR with recruitment activities by scheduling interviews and coordinating candidate visits.
• Maintain the functional organizational chart
• Reconcile monthly corporate credit card statements.
• Collaborate with the other administrative assistants and leadership teams to plan and execute onsite and offsite meetings and events.

Preferred Skills and Qualifications

• 5+ years of experience as a senior administrative assistant, supporting multiple senior-level executives, including direct reports.
• Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
• Proven ability to handle sensitive and confidential information with discretion.
• Strong written and verbal communication skills with the ability to interact effectively across all levels of the organization and with external partners.
• Strategic thinker with a solution-oriented mindset.
• Demonstrated ability to thrive in a fast-paced, team-oriented, and collaborative environment.
• Professional and welcoming phone presence with strong follow-through skills.
• Excellent time management, prioritization, delegation, and multitasking abilities.
• Proficient in Microsoft Office Suite, particularly PowerPoint, Word, and Excel.
• Ability to work cross-functionally with multiple departments and levels within the organization.
• Position is commensurate with experience.

Physical Requirements and Work Environment

This role requires the ability to perform standard office activities, including extended periods of computer use, participation in virtual and in-person meetings, and collaboration across teams. Depending on business needs, occasional travel may be required. Work environments and physical requirements may vary based on the requirements of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

This job description describes the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities. Duties and responsibilities may be modified, added, or removed as necessary to meet business and organizational needs.

Galderma offers a competitive and comprehensive benefits program, including medical, dental, and vision coverage, a 401(k) plan with employer match, paid time off, and other benefits, subject to eligibility and applicable plan terms.

Work Authorization

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the United States.

What We Offer

At Galderma, you’ll be part of a purpose-driven organization committed to advancing dermatology and improving patient outcomes worldwide. We offer competitive compensation, annual incentive opportunities, and comprehensive benefits, along with meaningful opportunities for growth, development, and collaboration in an inclusive and innovative environment.

Don't meet every single requirement? At Galderma, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role, but your experience doesn't align perfectly with the qualifications listed, we encourage you to apply anyway!

70,000–90,000 USD per year as stated in the posting