Senior Admin Assistant (Manila)

Code and Theory; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading digital-first creative agency seeks a Senior Administrative Assistant to support executives and manage daily operations. The ideal candidate will demonstrate strong organizational and communication skills, thrive in a fast-paced environment, and maintain high attention to detail. Join a collaborative team dedicated to innovation and excellence.

Qualifications

• Experience as an Executive Assistant, preferably in an agency.
• Able to work with minimal supervision.
• Comfortable on a Mac.

Responsibilities

• Support three executives in their daily activities.
• Manage calendars and travel arrangements.
• Plan and implement special projects.

Skills

Organizational skills

Communication

Attention to detail

Time management

Relationship building

Job description

As a Senior Administrative Assistant, you'll support our leadership team. In this role, you will manage our leadership team's day-to-day, representing the Code and Theory brand and culture. You will report to the Office Manager.

WHAT YOU'LL DO

• Support three executives (Chief Creative Officer, Chief Technology Officer and Managing Director)
• Manage calendars, travel arrangements and expenses as needed
• Schedule internal and external meetings and complete other daily requests
• On occasion, plan and implement special projects and presentations
• Manage monthly credit card reconciliation

ESSENTIALS

• Experience as an Executive Assistant, in a client facing role, preferably in an agency
• Flexible and proactive attitude with a positive, solution-focused mindset
• Strong connector who builds relationships with ease and authenticity
• Excellent attention to detail with strong organizational and time management skills
• Able to handle multiple tasks simultaneously while prioritizing effectively
• Strong communicator and able to work with minimal supervision
• Good judgment and ability to make sound decisions quickly
• Comfortable on a Mac

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start ups alike, we crave the hardest problems to solve. With a remote-first approach to our people, we have teams distributed across North America, South America, Europe and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Mediacurrent, Rhythm, and TrueLogic.

Striving to never be pigeonholed, we work across every major category: from tech to CPG, financial services to travel & hospitality, government and education to media and publishing. We value the collaboration with our client partners, including but not limited to adidas, Amazon, Con Edison, Diageo, EY, J.P. Morgan Chase, Lenovo, Marriott, Mars, Microsoft, Thomson Reuters, and TikTok.

Curiosity and passion are at the core of who we are, coupled with a strong commitment to excellence and collaboration. Our team is comprised of over 1200 strategists, technologists, designers, writers, analysts, and content creators. We’re always seeking smart, driven, and forward-thinking people to join our team. If that’s you, please come talk to us.

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