Senior Acquisition Associate

Quantech Services, Inc.; Jacksonville (FL); On-site; USD 75,000 - 105,000; Full time

Job summary

Quantech Services, Inc. is seeking a Senior Acquisition Associate to support senior leadership with event coordination, meeting administration, and digital workflows at Patrick Space Force Base in Florida.

The role requires a Bachelor's degree and extensive experience in executive support and program administration. Responsibilities include planning conferences, developing materials, coordinating logistics, and maintaining digital collaboration environments.

Qualifications

• Bachelor's degree required in business or related field.
• Eight (8) or more years of progressive experience in executive support and operations coordination.
• Experience supporting senior-level meetings, events, and administrative workflows.

Responsibilities

• Plan and coordinate senior-level conferences, town halls, staff meetings, and other command events.
• Develop itineraries, agendas, materials, seating charts, and related meeting products.
• Coordinate rooms, check-in, access, seating, and event logistics.
• Set up and troubleshoot virtual sessions using Microsoft Teams and Office apps.
• Support administration, attendance documentation, and follow-up actions.

Skills

Executive support

Operations coordination

Knowledge management

Education

Bachelor's degree in business, management, information systems, communications, public administration, or a related discipline

Tools

Microsoft Office Suite

Teams

Outlook

PowerPoint

Word

SharePoint

Job description

Senior Acquisition Associate

Senior Acquisition Associate - CAG

Contract position State Location: FL - FL US (Primary)

Education: Bachelor's Level Degree

Job Type: Full-time

Key Responsibilities

• Plan and coordinate senior‑level conferences, town halls, staff meetings, Patrick Operations Meetings, weekly engagement synchronization meetings, and other command events.
• Develop and distribute itineraries, agendas, preparation materials, attendee information, seating charts, nameplates, and related meeting‑support products.
• Coordinate conference rooms, attendee check‑in, distinguished visitor access, escorts, seating, and other event logistics.
• Set up, coordinate, and troubleshoot virtual and teleconference sessions on NIPRNET and SIPRNET.
• Use approved U.S. Space Force desktop applications and communications capabilities, including Microsoft Teams and Office applications, to support leadership engagements.
• Support meeting administration, attendance documentation, minutes, and follow‑up action capture in coordination with the Task Management Senior.
• Set up, test, operate, and tear down Government‑furnished portable A/V systems for command briefings, collaboration meetings, training events, promotions, retirements, and ceremonies.
• Track and coordinate military performance evaluations, decorations, retirement packages, and other Delta‑level administrative programs supported by the Commander's Admin Team.
• Provide administrative support to the Equipment Manager, Additional Duty Officer program coordinators, and Vehicle Cargo Officer as required.
• Create, organize, and maintain SLD 45 Teams pages, SharePoint sites, shared directories, and other document libraries.
• Ensure the currency, accuracy, organization, and appropriate protection of directories, briefings, business rules, and shared content.
• Ensure digital content and workflows comply with Information Protection, Controlled Unclassified Information handling, and security‑classification requirements.
• Research, draft, and coordinate standard operating procedures and process updates supporting CAG operational, administrative, meeting, and digital workflows.
• Assess existing tools, processes, and business rules and recommend more efficient operational and digital workflows.
• Coordinate front‑office facility maintenance requirements and routine suite operations.
• Track office‑supply requirements and support preparation and routing of supply requests for Government approval.
• Perform basic operational support for shared office equipment to maintain day‑to‑day front‑office continuity.

Job Requirements

Education

Bachelor's degree in business, management, information systems, communications, public administration, or a related discipline required.

Experience

Eight (8) or more years of progressive experience in executive support, operations coordination, program administration, knowledge management, event support, organizational management, military staff support, or related disciplines. Demonstrated experience supporting senior‑level meetings, events, executive offices, administrative workflows, or headquarters operations. Experience maintaining digital collaboration environments, organizational content, shared repositories, or knowledge‑management systems. Demonstrated ability to manage competing priorities and execute time‑sensitive requirements in a senior‑leader environment.

Tools / Technical Proficiency:Required

Proficiency with Microsoft Office Suite, Teams, Outlook, PowerPoint, Word, and SharePoint.

Tools / Technical Proficiency:Preferred

Working knowledge of ETMS2, TMT, SIPR TMT, NIPRNET/SIPRNET environments, Microsoft Lists, Forms, Power Automate, portable A/V systems, and comparable collaboration or workflow technologies.

Strongly Preferred Qualifications

U.S. Air Force or U.S. Space Force command‑staff experience, especially within a CAG/DAG, command section, protocol, executive services, headquarters staff, or senior‑leader support environment.

Location

Patrick Space Force Base, Florida

Work Environment

Primarily Government‑site support due to meeting, A/V, administrative, and front‑office requirements

Clearance Requirement

Active Secret clearance required at start of performance

WORK, PHYSICAL AND MENTAL REQUIREMENTS*

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.

Security clearance required

SECRET

Travel

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