Senior Accounts Receivable Specialist

VSP Vision Care; United States; Hybrid; USD 25,000 - 40,000; Full time

Job summary

VSP Vision Care seeks an Accounts Receivable Specialist to support billing and collections across all lines of business in a distributed workforce. You will act as the primary contact for inquiries, perform AR activities, and use data to resolve disputes and improve cash flow.

The role requires problem-solving, strong communication, and ERP experience; accuracy and collaboration are essential to drive timely billing and customer service.

Qualifications

• Two to four years of Account Service or Banking/Accounts Receivable experience or equivalent.
• One year of experience in an ERP-based Accounts Receivable environment preferred.
• Active Accounts Receivable Specialist Certification preferred.
• Solid understanding of basic accounting principles; SAP familiarity helpful.

Responsibilities

• Provide AR and collections services for mid to large-market customers.
• Act as primary contact for billing and collection inquiries with internal and external partners.
• Perform billing, cash application, reconciliation, and analysis tasks.
• Document and explain billing processes to business partners and customers.
• Use data to resolve billing disputes and optimize cash flow.
• Identify aging accounts and coordinate with teams to resolve.
• Recommend billing adjustments, write-offs, and refunds with proper approvals.
• Prepare timely billing and reconciliation reports.
• Identify at-risk customers and collaborate with sales and management to address issues.

Skills

Accounts Receivable

Data analysis

Problem-solving

Communication

Attention to detail

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

SAP

MS Excel

Job description

With minimal supervision in a distributed workforce environment, provide Accounts Receivable and Collections services to customers for all Lines of Business supported. This includes mid to large-market customers and/or strategic relationships with added degrees of complexity. Act as expert advisor on Accounts Receivable and Collections services and provide support on client servicing and financial operations related items, including account reconciliation, collections, analysis, and problem resolution.

Act as primary point of contact for billing and collection inquiries from internal and external business partners. Research and resolve a variety of complex internal and external inquiries

Efficiently and accurately perform moderate to complex Accounts Receivable activities including but not limited to billing, cash application, reconciliation, customer research, and exception activities for all lines of business supported

Create, review, and recommend necessary documents to generate customer billing. Provide accurate and complete information to business partners and customers, and assist them in understanding the billing and collection process

Use a data-driven approach in resolving billing disputes and payment issues through the analysis and review of information, provide alternate solutions

Resolve outstanding aging balances for accounts, using knowledge of business systems and their relationship to billing and collections

Execute internal and external collection activities to maximize cash flow and ensure compliance with company policy, procedures, and financial controls

Recommend billing adjustments, write-offs, and customer refunds to management, ensuring documentation is prepared for review and approval

Prepare timely and accurate billing and reconciliation reports as needed

Identify at-risk customers based on established triggers. Coordinate with customers, Sales, Management, and other key business partners to problem solve issues impacting billing and receivables strategies

Analyze customer requirements, provide education on capabilities, and in collaboration with account team, provide recommendations for structure, membership, and billing to support complex requirements and performance standards

Identify, document, and track trends that may be symptomatic of larger system or process issues; elevate to the appropriate contacts and work with leadership to develop solutions

Comply with and maintain data integrity of confidential information, security policies, company policies, internal controls, and procedures

Help onboard and mentor new teammates and flex as needed, to support the business need

Job Specifications

Typically Has The Following Skills And Abilities

• Two to four years of Account Service or Banking/Accounts Receivable experience or equivalent experience demonstrating the ability to build effective relationships and resolve a variety of issues
• Bachelor’s degree in Accounting, Finance, or related field preferred
• One year of experience working in an ERP-based Accounts Receivable environment preferred
• Active Accounts Receivable Specialist Certification preferred
• Solid understanding of basic accounting principles, familiarity with SAP preferred
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills
• Critical thinking and analytical, with a solution-oriented approach to work
• Ability to perform detailed work with numerical data, analyze data, oversee assigned tasks and projects, make informed decisions, and meet tight deadlines
• Excellent communication and interpersonal skills to effectively communicate with internal and external business partners
• Proficient in MS Office applications and using data to provide reports that are clear, complete, and understood by both finance and operations audiences
• Must be available to work within the full range of division hours of operation
• Clean credit history as reported by credit report
• For roles that are remote (i.e., Work From Home (WFH)) or hybrid (i.e., partial onsite at a VSP location and WFH), must demonstrate a high level of engagement in virtual environments, including maintaining camera presence during meetings to support effective communication and team alignment

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.

Salary Ranges: $17.85 - $28.88

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.