Senior Accounts Receivable Coordinator

Financeroles; Boston (MA); On-site; USD 58,000 - 76,000; Full time

Job summary

BXP is seeking an Accounts Receivable professional to support AR staff, answer inquiries from tenants, Property Management and Accounting, and handle reconciliations to keep aging current.

The role involves posting cash deposits, processing invoices, ensuring daily payments, and preparing reconciliation packages. Strong Excel skills and JD Edwards knowledge are expected.

Qualifications

• Associates Degree or equivalent required.
• Bachelor’s Degree in Accounting preferred; 2–5 years in AR, Billing or Credit is a plus.

Responsibilities

• Provide high-quality customer service to external clients and internal staff daily.
• Post verified batches to the JD Edwards system throughout the day.
• Analyze client accounts and prepare correspondence on accounts.
• Reconcile client accounts to resolve balance disputes.
• Prepare account reconciliation packages and create Excel reports.
• Interact with Legal and Regional Controllers on lease defaults.

Skills

Customer service orientation

Detail oriented

Problem solving

Multi-tasking

Team player

Education

Associate's Degree or equivalent

Bachelor’s Degree in Accounting preferred

Tools

JD Edwards

Job description

Primary Purpose of Position:

Provide support to Accounts Receivable staff members to ensure quality work in an efficient and timely manner. Answer inquiries from tenants, Property Management and Accounting, and Legal Departments. Perform account reconciliations to obtain payments and keep the aging accurate and current. Track and report on outstanding receivables in assigned Region. Post the daily cash deposits, process invoices and adjustments for assigned properties.

Essential Functions:

• Provide high-quality customer service to external clients and BXP employeesdaily.

• Meet monthly with the Accounts Receivable Manager to review properties.

• Organize monthly or quarterly meeting with Property Management, Accounting, and Legal Departments to review client aging accounts.

• Provide additional guidance and support to A/R staff members regarding daily work-related functions.

• Post all verified batches to the JD Edwards system throughout the day.

• Track client improvement batches and verify input into JD Edwards.

• Ensure all payments are processed daily and applied correctly.

• Analyze client accounts, and prepare correspondence regarding the accounts, and follow-up on cash discrepancies.

• Process invoices and adjustments from accountants and property managers to include and not be limited to real estate escalations for assigned properties, true-ups, and metered electric.

• Reconcile client accounts to resolve account balance disputes.

• Create payment vouchers for Client Refunds.

• Contact clients with late Recurring Charges.

• Set up scheduled notifications in VersaPay for Late Rent Payers.

• Prepare account reconciliation packages including copies of all invoices, payments and create Excel spreadsheets to promote payment and bring the account current.

• Document all conversations and activity with both external and internal contacts regarding client accounts on the VersaPay Portal.

• Interact with the Legal departments & Regional Controllers in the event of a clients defaulting on a lease.

• Process write-off / bad debt adjustments under $10k.

• Generate Monthly Late Fees on client accounts.

• Review prepaid rent report, security deposit report and aging report monthly to ensure that accurate statements are generated monthly in the VersaPay Portal.

• Generate Angus work order billings twice a month.

• Partner with the Cash Manager and the A/R Manager to process all bank account reconciliations monthly.

• Assist in the preparation of the quarterly A/R Bad Debt Allowance report.
  

Non-Essential Functions:

• Perform special projects as assigned.

Requirements and Qualifications:

• An Associates Degree or equivalent education certificate required.
• Bachelor’s Degree in Accounting preferred and/or minimum of 2-5 years in Accounts Receivable, Billing or Credit.
• Knowledge of JD Edwards accounting software desirable.
• Ability to work in a fast-paced environment.
• Detail oriented and proven problem-solving skills.
• Results oriented and desire to support new products and technologies.
• Possess a positive attitude toward working with others.
• Ability to multi-task.
• Ability to work independently and as a productive member of a team.
• Strong customer service orientation.
• Proficient in Word and Excel.

Physical Requirements:

• Involves work of a general office nature usually performed sitting, such as answering the phone and operating a computer.
• Involves work of a general office nature usually performed standing, such as operating a photocopier and a fax machine.
• Involves movement between departments to facilitate workflow.

Internal and External Contacts:

• Regularly interfaces internally with Lease Administration, Property Accountants, Accounting Managers, Collections Manager, Accounts Payable, and Property Management.
• Regularly interfaces externally with tenants.

Reporting Structure:

• This position reports directly to the Accounts Receivable Manager who provides supervision and guidance, and monitors work on a regular basis to include performance reviews.

Salary Range:

$58,000 - $76,000. BXP offers a competitive total rewards package including basesalaryand annual discretionary bonus. The rangerepresentsexpected base salary; compensation will bedeterminedbased on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive companymatch, backup childcare, educationalassistance, employee support programs, a generous commuter transit subsidy and more.

BXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.