Senior Accounts Receivable Coordinator

BXP, Inc.; Boston (MA); On-site; USD 58,000 - 76,000; Full time

Job summary

BXP, Inc. in Boston, MA is seeking an Accounts Receivable support specialist to assist AR staff, answer inquiries from tenants and departments, and ensure timely payments. You will perform reconciliations, post deposits, process invoices, and generate reports to keep aging accurate.

Strong Word/Excel and JD Edwards experience preferred. The role requires an associate degree (or equivalent) with 2–5 years in AR/billing, and a Bachelor’s in Accounting is a plus.

Qualifications

• Associates Degree or equivalent education certificate required.
• Bachelor’s Degree in Accounting preferred or minimum of 2-5 years in Accounts Receivable, Billing or Credit.
• Knowledge of JD Edwards accounting software desirable.
• Proficient in Word and Excel.
• Ability to multi-task in a fast-paced environment.
• Detail oriented and proven problem-solving skills.
• Results oriented and desire to support new products and technologies.

Responsibilities

• Provide high-quality customer service to external clients and BXP employees daily.
• Meet monthly with the Accounts Receivable Manager to review properties.
• Organize monthly or quarterly meeting with Property Management, Accounting, and Legal Departments to review client aging accounts.
• Provide additional guidance and support to A/R staff members regarding daily work-related functions.
• Post all verified batches to the JD Edwards system throughout the day.
• Track client improvement batches and verify input into JD Edwards.
• Ensure all payments are processed daily and applied correctly.
• Analyze client accounts, and prepare correspondence regarding the accounts, and follow-up on cash discrepancies.
• Process invoices and adjustments from accountants and property managers to include and not be limited to real estate escalations for assigned properties, true-ups, and metered electric.
• Reconcile client accounts to resolve account balance disputes.
• Create payment vouchers for Client Refunds.
• Contact clients with late Recurring Charges.
• Set up scheduled notifications in VersaPay for Late Rent Payers.
• Prepare account reconciliation packages including copies of all invoices, payments and create Excel spreadsheets to promote payment and bring the account current.
• Document all conversations and activity with both external and internal contacts regarding client accounts on the VersaPay Portal.
• Interact with the Legal departments & Regional Controllers in the event of a clients defaulting on a lease.
• Process write-off / bad debt adjustments under $10k.
• Generate Monthly Late Fees on client accounts.
• Review prepaid rent report, security deposit report and aging report monthly to ensure that accurate statements are generated monthly in the VersaPay Portal.
• Generate Angus work order billings twice a month.
• Partner with the Cash Manager and the A/R Manager to process all bank account reconciliations monthly.
• Assist in the preparation of the quarterly A/R Bad Debt Allowance report.

Skills

Accounts Receivable

Billing

Credit

Customer Service

Office Software

Attention to Detail

Multitasking

Teamwork

Education

Associates Degree or equivalent

Bachelor’s Degree in Accounting

Tools

JD Edwards

Job description

Primary Purpose of Position

Provide support to Accounts Receivable staff members to ensure quality work in an efficient and timely manner. Answer inquiries from tenants, Property Management and Accounting, and Legal Departments. Perform account reconciliations to obtain payments and keep the aging accurate and current. Track and report on outstanding receivables in assigned Region. Post the daily cash deposits, process invoices and adjustments for assigned properties.

Job Description

Primary Purpose of Position: Provide support to Accounts Receivable staff members to ensure quality work in an efficient and timely manner. Answer inquiries from tenants, Property Management and Accounting, and Legal Departments. Perform account reconciliations to obtain payments and keep the aging accurate and current. Track and report on outstanding receivables in assigned Region. Post the daily cash deposits, process invoices and adjustments for assigned properties.

Essential Functions

• Provide high-quality customer service to external clients and BXP employees daily.
• Meet monthly with the Accounts Receivable Manager to review properties.
• Organize monthly or quarterly meeting with Property Management, Accounting, and Legal Departments to review client aging accounts.
• Provide additional guidance and support to A/R staff members regarding daily work-related functions.
• Post all verified batches to the JD Edwards system throughout the day.
• Track client improvement batches and verify input into JD Edwards.
• Ensure all payments are processed daily and applied correctly.
• Analyze client accounts, and prepare correspondence regarding the accounts, and follow-up on cash discrepancies.
• Process invoices and adjustments from accountants and property managers to include and not be limited to real estate escalations for assigned properties, true-ups, and metered electric.
• Reconcile client accounts to resolve account balance disputes.
• Create payment vouchers for Client Refunds.
• Contact clients with late Recurring Charges.
• Set up scheduled notifications in VersaPay for Late Rent Payers.
• Prepare account reconciliation packages including copies of all invoices, payments and create Excel spreadsheets to promote payment and bring the account current.
• Document all conversations and activity with both external and internal contacts regarding client accounts on the VersaPay Portal.
• Interact with the Legal departments & Regional Controllers in the event of a clients defaulting on a lease.
• Process write-off / bad debt adjustments under $10k.
• Generate Monthly Late Fees on client accounts.
• Review prepaid rent report, security deposit report and aging report monthly to ensure that accurate statements are generated monthly in the VersaPay Portal.
• Generate Angus work order billings twice a month.
• Partner with the Cash Manager and the A/R Manager to process all bank account reconciliations monthly.
• Assist in the preparation of the quarterly A/R Bad Debt Allowance report.

Non-Essential Functions

• Perform special projects as assigned.

Requirements and Qualifications

• An Associates Degree or equivalent education certificate required.
• Bachelor’s Degree in Accounting preferred and/or minimum of 2-5 years in Accounts Receivable, Billing or Credit.
• Knowledge of JD Edwards accounting software desirable.
• Ability to work in a fast-paced environment.
• Detail oriented and proven problem-solving skills.
• Results oriented and desire to support new products and technologies.
• Possess a positive attitude toward working with others.
• Ability to multi-task.
• Ability to work independently and as a productive member of a team.
• Strong customer service orientation.
• Proficient in Word and Excel.

Physical Requirements

• Involves work of a general office nature usually performed sitting, such as answering the phone and operating a computer.
• Involves work of a general office nature usually performed standing, such as operating a photocopier and a fax machine.
• Involves movement between departments to facilitate workflow.

Internal and External Contacts

• Regularly interfaces internally with Lease Administration, Property Accountants, Accounting Managers, Collections Manager, Accounts Payable, and Property Management.
• Regularly interfaces externally with tenants.

Reporting Structure

• This position reports directly to the Accounts Receivable Manager who provides supervision and guidance, and monitors work on a regular basis to include performance reviews.

Salary Range

$58,000 - $76,000. BXP offers a competitive total rewards package including base salary and annual discretionary bonus. The range represents expected base salary; compensation will be determined based on role, skills, experience, qualifications, location, and other job-related factors. Our comprehensive benefits include medical and dental coverage, a retirement savings plan with competitive company match, backup childcare, educational assistance, employee support programs, a generous commuter transit subsidy and more.

BXP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.