Senior Accounts Payable Specialist

Aston Carter; United States; À distance; USD 39 000 - 44 000; Plein temps

Résumé du poste

Aston Carter is seeking a Senior Accounts Payable Specialist with proven construction-related AP experience and extensive lien waiver knowledge. The role focuses on complex invoice processing, subcontractor payments, and lien waiver administration in a fast-paced project-driven environment.

You will maintain strong vendor relationships, support process improvements and automation, and collaborate with Project Managers, Purchasing, and Accounting to keep financial records accurate.

Qualifications

• 4+ years of Senior or lead-level accounts payable experience.
• 2+ years of construction-specific accounts payable experience.
• 2+ years of intermediate-level Excel experience.
• Experience with construction-focused systems such as Vista or Wensoft preferred.

Responsabilités

• Process vendor invoices and payments with high accuracy, verifying PO, vendor data, taxes, discounts, and coding.
• Review subcontractor invoices against POs and contracts, validating costs, retainage and payment terms.
• Manage lien waiver and lien release processes, collecting required documentation for payments.
• Serve as primary contact for lien waiver administration and resolve documentation issues to ensure timely payments.
• Reconcile vendor statements and investigate outstanding balances, missing invoices, and discrepancies.
• Research and resolve complex payment delays by tracing invoices, approvals, and supporting docs.
• Collaborate with Project Managers, Purchasing, and Accounting to resolve discrepancies and maintain records.
• Use document management/workflow systems to route invoices for review and approval.

Connaissances

Senior AP experience

Construction AP

Excel

Outils

Vista

Wensoft

Description du poste

Senior Accounts Payable Specialist

Must have construction/extensive lien waver experience!

Job Description

This Senior Accounts Payable Specialist role focuses on managing complex invoice processing, subcontractor payments, and lien waiver administration within a fast-paced, project-driven environment. You will ensure accurate and timely disbursements, maintain strong vendor relationships, and support process improvements and automation initiatives. The position offers significant growth opportunities, the flexibility to work fully remote, and the chance to contribute to large-scale, high-visibility projects across a variety of industries.

Responsibilities

• Process vendor invoices and payment disbursements with a high degree of accuracy, verifying purchase orders, vendor information, taxes, discounts, and coding.
• Review subcontractor invoices against purchase orders and contracts, validating costs, retainage, and adherence to agreed payment terms.
• Manage the full lien waiver and lien release process, including requesting, tracking, reviewing, and collecting all required documentation for vendor and subcontractor payments.
• Serve as the primary point of contact for lien waiver administration, following up with vendors, resolving documentation issues, and ensuring timely payment processing.
• Reconcile vendor statements and investigate outstanding balances, missing invoices, payment discrepancies, and other account issues.
• Research and resolve complex payment delays by tracing invoices, approvals, purchase orders, and supporting documentation.
• Partner closely with Project Managers, Purchasing, and Accounting teams to resolve invoice and payment discrepancies and maintain accurate financial records.
• Utilize document management and workflow systems to route invoices and supporting documentation for review and approval.

Essential Skills

• 4+ years of Senior or lead-level accounts payable experience.
• 2+ years of experience working extensively in a construction-specific accounts payable environment.
• 2+ years of intermediate-level experience with Excel.

Additional Skills & Qualifications

• Experience with construction-focused systems such as Vista or Wensoft is preferred.
• Prior lead-level experience providing direct oversight of accounts payable processes and complex issue resolution.
• Comfort working independently while also collaborating within a high-paced team environment.
• Willingness to learn, grow, and take on new challenges, even without many years of experience, if core skills are strong.
• Strong communication skills to effectively partner with project, purchasing, and accounting teams and to liaise with vendors and subcontractors.
• Interest in supporting and adopting AP automation and process improvement initiatives.

Work Environment

This role offers a fully remote work option, allowing you to perform your responsibilities from any location. If you live near one of the organizations locations, you may choose to work on site as often as you like. The team primarily operates on central time, with flexibility around start and end times within a standard 40-hour work week.

Job Type & Location

This is a Contract position based out of Saint Paul, MN.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.