Senior Accounts Payable Specialist

Rexel USA; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K with Employer Match

Paid Vacation and Sick Time

Paid Company Holidays

Job summary

Rexel USA in Dallas, TX is seeking a Senior Accounts Payable Specialist to ensure timely processing and reconciliation of invoices, three-way match accuracy, and vendor statement reconciliation across ERP systems. You will resolve supplier issues, support the AP team, maintain SLA/KPI across systems, and collaborate with management to drive process improvements.

This role offers opportunity to impact cash flow, discount capture, and accounts payable workflow within a large national electrical

Qualifications

• 5+ years of Accounts Payable experience with three-way match.
• 2+ years of customer service and/or reconciliation experience.
• Prior experience working with three-way match and high-volume of supplier contacts.

Responsibilities

• Problem resolution and follow-up with escalated supplier and branch issues; identify supplier issues related to EDI, address changes, payment terms, and debit balances.
• Provide support to Accounts Payable Team for problem resolution; basic training and ensure SLA and KPI are maintained across all ERP systems
• Participate in Accounts Payable projects as needed
• Research and reconcile exceptions to three-way match and communicate to the field regarding three-way match exceptions to minimize lost cash discount
• Serve as the key contact for suppliers and provide an accurate and timely reconciliation between statement and multiple ERP systems
• Escalate and communicate between internal and external customers
• Validate and confirm payment balances based on discountable dates and payment types to include Checks, Wires, ACH and VCard. Ensure vendor terms and discounts have been properly utilized
• Perform reconciliation of unbilled stock receipts compared to supplier statements
• Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded
• Other duties as assigned

Skills

Three-way match

Attention to detail

Communication skills

Education

High School Diploma or GED

Tools

ERP systems

Job description

Company DescriptionRexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.

Company DescriptionRexel USA is one of the largest distributors of electrical products, data communication, wireless communication and related supplies in the United States. Rexel USA operates its electrical distribution business in the United States through eight Regions that go to market under various banner and trade names, including Rexel, Rexel Automation, Gexpro, Mayer, Talley and Platt Electric Supply. In addition to an online store, Rexel USA has a distribution network of over 460 warehouse storefront locations throughout the U.S.

Job Description

We are looking for a Senior Accounts Payable Specialist to join our Rexel USA team in Dallas, TX!

Summary

The Senior Accounts Payable Specialist is responsible for ensuring prompt reconciliation of invoices that have failed the three-way match criteria after entry into the Accounts Payable system and supplier statements to determine any unpaid versus paid payables. Will reconcile unbilled receipts and complete the payment process including payment terms, payment types, and reconciling between ERP systems. The Senior Accounts Payable Specialist will also be an internal resources to assist in resolving accounts payable issues and will work closing with management to ensure policies and procedures are adhered to and recommend changes to drive improvements and consistencies.

What You'll Do

• Problem resolution and follow-up with escalated supplier and branch issues. Identify potential supplier issues related to EDI, address changes, payment terms, and debit balances


• Provide support to Accounts Payable Team for problem resolution; basic training and ensure SLA and KPI are maintained across all ERP systems


• Participate in Accounts Payable projects as needed


• Research and reconcile exceptions to three-way match and communicate to the field regarding three-way match exceptions to minimize lost cash discount


• Serve as the key contact for suppliers and provide an accurate and timely reconciliation between statement and multiple ERP systems


• Escalate and communicate between internal and external customers


• Validate and confirm payment balances based on discountable dates and payment types to include Checks, Wires, ACH and VCard. Ensure vendor terms and discounts have been properly utilized


• Perform reconciliation of unbilled stock receipts compared to supplier statements


• Check figures, postings, and documents to ensure they are correct, mathematically accurate, and properly coded


• Other duties as assigned

Job Duties Disclaimer

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrate commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

Qualifications

What You'll Need

• 5+ years of Accounts Payable experience with three-way match


• 2+ years of customer service and/or reconciliation experience


• Prior experience working with three-way match and high-volume of supplier contacts


• High School or GED - Required

Knowledge, Skills & Abilities

• Proven time management skills with the ability to work efficiently and balance numerous task/projects in a multi system environment


• Ability to multi-task and work under time constraints


• Ability to work closely with others as a team player with a positive attitude, and the ability to work with minimal supervision


• Ability to work well under pressure and meet deadlines set-forth by Management including but not limited to Month End Close activities


• High attention to detail, accuracy, and ability to work in a high-volume atmosphere


• Problem solving and critical thinking skills


• Strong verbal and written communication skills


• Knowledge of Microsoft Windows, Excel, and Outlook (Ability to sort, filter and use basic Excel functions required)

Additional Information

Physical Demands

• Sit: Must be able to remain in a stationary position - Constantly – at least 51%


• Walk: Must be able to move about inside/outside office or work location - Occasionally – up to 20%


• Use hands to finger, handle, or feel: Operates a computer and other office machinery - Constantly – at least 51%

Weight And Force Demands

• Up to 10 pounds - Occasionally – up to 20%

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.

Our Benefits Include

• Medical, Dental, and Vision Insurance


• Life Insurance


• Short-Term and Long-Term Disability Insurance


• 401K with Employer Match


• Paid vacation and sick time


• Paid company holidays plus flexible personal days per year


• Tuition Reimbursement


• Health & Wellness Programs


• Flexible Spending Accounts


• HSA Accounts


• Commuter Transit Benefits


• Additional Optional Insurance such as Pet Insurance, Legal Assistance, Critical Illness, Home and Auto Insurance to name a few.


• Employee Discount Programs


• Professional Training & Development Programs


• Career Advancement Opportunities – We like to promote from within

Our goal is to create a workplace where everyone feels respected, valued, and empowered to succeed as we understand that our success and innovation is enhanced by an inclusive and diverse workforce.

Rexel USA (A VEVRAA Federal Contractor), and its affiliated companies, is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.