Senior Accounts Payable Specialist

Jobot; Concord (CA); Remote; USD 70,000 - 80,000; Full time

Job summary

Jobot is seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function for a growing law firm. This fully remote role handles 20-50 invoices daily, processes payments, and resolves vendor inquiries while maintaining accurate coding and a clean audit trail.

The ideal candidate has 3+ years of progressive AP experience in professional services, strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP), and familiarity with Aderant.

Qualifications

• 3+ years of progressive Accounts Payable experience in a law firm or professional services.
• Strong understanding of full-cycle AP, coding, payment processing, vendor reconciliations, and discrepancy resolution.
• Legal or professional services experience preferred.
• Experience with carrier invoices or billing guidelines is a plus.
• Proficiency in Excel including Pivot Tables and lookup functions; familiarity with Aderant is a plus.

Responsibilities

• Process 20-50+ invoices and payment requests daily in a high-volume AP environment.
• Review invoices for accuracy, proper coding, approvals, and compliance with procedures.
• Prepare and process vendor payments and other AP transactions.
• Research and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Perform vendor account reconciliations and assist with outstanding balances.
• Maintain accurate AP records and audit-ready documentation.
• Assist month-end close with AP reconciliations and accruals.
• Collaborate with Accounting/Finance and internal departments to resolve AP issues.
• Identify opportunities to strengthen controls and streamline processes.
• Provide guidance on complex transactions to other AP staff.

Skills

Accounts Payable

Vendor Reconciliation

Advanced Excel

Attention to Detail

Problem Solving

Tools

Aderant

Pivot Tables

VLOOKUP/XLOOKUP

Job description

Fully Remote Legal Accounts Payable Specialist | Growing Reputable Law Firm | 70-80K DOE + Incredible Benefits!

Salary: $70,000 - $80,000 per year

We are seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This position will take ownership of complex accounts payable activities, including invoice processing, payment execution, vendor account reconciliation, discrepancy resolution, and maintaining accurate financial records.

The ideal candidate brings strong AP fundamentals, excellent attention to detail, and the ability to independently manage priorities while contributing to an established, collaborative accounting team.

Why join us?

Join a stable, established organization with a collaborative and supportive accounting team

Step into a senior-level AP role with greater ownership and exposure beyond invoice processing

Gain hands-on experience with vendor reconciliations, month-end close, accruals, and process improvements

Work alongside experienced Accounting and AP leadership with opportunities to continue developing your skill set

Become a trusted resource on a high performing AP team known for strong tenure and low turnover

Build valuable experience within the legal/professional services industry

Job Details

• Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
• Prepare and process vendor payments, check requests, and other AP transactions
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Perform vendor account reconciliations and assist with resolving outstanding balances
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
• Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
• Legal or professional services industry experience preferred
• Experience working with carrier invoices and/or billing guidelines is a plus
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
• Experience with Aderant preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to independently manage a high transaction volume while consistently meeting deadlines

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.