Senior Accounts Payable Receivable Representative

University of North Florida; Jacksonville (FL); On-site; USD 20,661 - 29,427; Full time

Job summary

University of North Florida is seeking a Senior Accounts Payable/Receivable Representative within Physical Facilities to ensure accurate and timely processing of invoices and credit card transactions. You will track expenditures, manage purchasing documentation, and support compliance with institutional and regulatory requirements.

The role involves processing vendor invoices, maintaining purchase orders and contracts, coding p-card transactions, and preparing recharge transactions.

Qualifications

• High school diploma with 4+ years of relevant experience or an equivalent combination of education and experience.

Responsibilities

• Process vendor invoices and payments accurately and on time.
• Maintain purchase orders and contracts, track balances and deadlines.
• Code and reconcile p-card transactions in compliance with policy.
• Monitor expenditures and resolve discrepancies.
• Prepare and distribute invoices and complete recharge transactions.
• Respond to vendor and staff inquiries with clear, timely information.
• Assist the Budget Coordinator with reporting and special projects.
• Support cross-training efforts and perform other assigned duties.

Skills

Accounts payable

Accounts receivable

Vendor inquiries

Financial reconciliation

Education

High school diploma

Tools

P-card processing

Purchase orders

Job description

DepartmentPhysical Facilities, BudgetCompensation$18.18 to Negotiable Hourly

General Description/Primary Purpose

The Senior Accounts Payable/Receivable Representative within Physical Facilities at the University of North Florida is responsible for supporting the department’s financial operations by ensuring the accurate and timely processing of invoices and credit card transactions. This position plays a critical role in maintaining financial integrity and accountability by tracking expenditures, managing purchasing documentation, and supporting compliance with institutional and regulatory requirements. The role contributes directly to the department’s operational efficiency through careful oversight of spending activities and financial records.

This position processes vendor invoices, maintains purchase orders and contracts, and codes departmental p-card transactions. In addition, the incumbent may complete internal recharges, create and distribute invoices, and respond to inquiries regarding financial transactions and processes. The Senior Representative collaborates closely with the Budget Coordinator, participates in cross-training to support continuity of operations, and undertakes special projects and other duties as assigned to meet the evolving needs of the department.

Job Functions

• Process invoices and payments accurately and on time.

• Maintain purchase orders and contracts, tracking balances and deadlines.

• Code and reconcile p-card transactions in compliance with policy.

• Monitor expenditures and resolve discrepancies.

• Prepare and distribute invoices and complete recharge transactions.

• Respond to vendor and staff inquiries with clear, timely information.

• Assist the Budget Coordinator with reporting and special projects.

• Support cross-training efforts and perform other assigned duties.

Required QualificationsHigh school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.Statement(s) of UnderstandingThis position requires a background check. In conjunction with the University\'s policy, this position may also require a credit check.The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX CoordinatorEqual Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.