Senior Accounts Payable Clerk

Pennymac; Pasadena (CA); On-site; USD 45,000 - 66,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

Retirement benefits

Philanthropy programs

Job summary

Pennymac is seeking a Senior Accounts Payable Clerk to manage end-to-end AP operations across multiple entities in a fast-paced environment. You will handle vendor invoices, 1099 compliance, intercompany allocations, and month-end close tasks with a focus on accuracy and efficiency.

Ideal candidates have 3–4 years of full-cycle AP experience, strong Excel and ERP skills, and a proactive, detail-oriented mindset.

Qualifications

• 3–4 years of full-cycle Accounts Payable experience in a multi-entity environment.
• Mortgage Industry and/or Financial Services experience preferred.
• Hands-on proficiency in ERP systems (Oracle, or equivalent).
• MS Excel skills: Pivot, VLOOKUP/XLOOKUP, SUMIFS.

Responsibilities

• Execute end-to-end AP operations across all entities.
• Process and audit vendor invoices, check requests, and corporate card reports for policy compliance.
• Perform 3-way matching (PO, invoice, receiving report) and resolve variances.
• Post AP transactions to sub-ledger and manage timely payments (checks/ACH/wires).
• Assist month-end close with AP accruals and reconciliations.
• Serve as liaison with offshore team, vendors, and internal stakeholders.

Skills

Accounts Payable

Excel

ERP systems

Tax knowledge

Analytical skills

Attention to detail

Communication

Flexibility

Tools

Oracle ERP

Workflow automation

Job description

PENNYMAC

Pennymac (NYSE: PFSI) is a specialty financial services firm with a comprehensive mortgage platform and integrated business focused on the production and servicing of U.S. mortgage loans and the management of investments related to the U.S. mortgage market.

At Pennymac, our people are the foundation of our success and at the heart of our dynamic work culture. Together, we work towards a unified goal of helping millions of Americans achieve aspirations of homeownership through the complete mortgage journey.

A Typical Day

Responsible for executing end-to-end Accounts Payable operations across all legal entities. Core responsibilities include PO & Non-PO invoice processing, corporate card expense report creation, understanding intercompany allocations, prepaid expense, capitalized expense, processing weekly payment requests, month-end accruals, vendor account reconciliations, annual 1099 tax compliance reporting and other duties as assigned.

The Senior Accounts Payable Clerk will:

Core AP Operations & Invoice Processing

• Maintain supplier setup and maintenance, inclusive of working with Treasury team for bank account validation for electronic payments.
• Prepare Stop Payment requests using Treasury system ensuring all research has been completed and proper documentation is attached in Treasury and ERP systems.
• Process and audit incoming vendor invoices, check requests, and corporate card expense reports for policy compliance and accurate GL/entity coding.
• Perform 3-way matching between vendor invoices, Purchase Orders (POs), and receiving reports; investigate and resolve pricing/quantity variances before posting.
• Post all approved AP transactions to the sub-ledger and ensure timely payment runs (checks, ACH, wire transfers), adhering to vendor payment terms.
• Obtain required managerial and executive approval thresholds across all departments and legal entities based on AP Approval Matrix
• Ensure all incoming invoices are processed by reviewing aging reports, scan queues, and Accounts Payable email.

Tax Compliance & Vendor Onboarding

• Manage vendor onboarding by collecting and validating W-9 forms and verifying Taxpayer Identification Numbers (TIN).
• Maintain 1099-eligible vendor profiles and track payments throughout the fiscal year.
• Lead annual 1099-NEC and 1099-MISC filing processes, threshold reviews, and year-end tax reporting.

Multi-Entity & Intercompany Processing,

• Perform accounts payable functions across all legal entities
• Allocate shared vendor expenses across entities via invoice GL coding.

Month-End Close

• Collaborate with Accounting team and lines of business to review vendor historical trend to support estimated and calculated unbilled month-end AP accruals.
• Reconcile the AP sub-ledger to the General Ledger (GL) and complete monthly balance sheet reconciliation.
• Assist with month-end and year-end close schedules by preparing AP Control reports for management re view.

Communication & Reporting

• Serve as the primary contact for offshore team, vendors and internal stakeholders, resolving payment inquiries, invoice holds, and billing disputes diplomatically.
• Generate ad hoc AP and expense analysis reports for lines of business and executive leadership as requested.

What You’ll Bring

• Experience : 3–4 years of full-cycle Accounts Payable experience handling high-volume processing in a multi-entity environment.
• Industry Experience : Mortgage Industry and/or Financial Services experience strongly preferred.
• Accounting Software : Hands-on proficiency in ERP systems (Oracle, or equivalent enterprise ERP).
• Technology: Skilled on workflow automation and efficiency.
• Excel Competency : Intermediate-to-advanced MS Excel skills required (must be comfortable using Pivot, VLOOKUP/XLOOKUP, and SUMIFS for reconciliations).
• Tax knowledge : Strong working knowledge of W-9 validation rules and hands-on experience with 1099-NEC/MISC year-end filings.
• Analytical Skills : Excellent critical thinking, mathematical accuracy, and problem-solving skills to independently research variances and GL discrepancies.
• Professional Attributes : High attention to detail, team player with strong business acumen, and excellent verbal/written communication skills when interfacing with vendors and executive management.
• Flexibility : Ability to work independently, manage competing priorities, and work extended hours during peak period closes.

• Proven track record at delivering timely and accurate information in a fast-paced environment.
• Perform other duties, special projects, and support team initiatives as assigned.
• Demonstrates behaviors which are aligned with the organization’s desired culture and values.

Why You Should Join

As one of the top mortgage lenders in the country, Pennymac has helped over 4 million lifetime homeowners achieve and sustain their aspirations of home. Our vision is to be the most trusted partner for home. Together, 4,000 Pennymac team members across the country are guided by our core values: to be Accountable, Reliable and Ethical in all that we do.

Pennymac is committed to conducting a business that makes positive contributions and promotes long-term sustainable growth and to fostering an equitable and inclusive environment, where all employees and customers feel valued, respected and supported.

Benefits That Bring It Home: Whether you're looking for flexible benefits for today, setting up short-term goals for tomorrow, or planning for long-term success and retirement, Pennymac's benefits have you covered. Some key benefits include:

• Comprehensive Medical, Dental, and Vision
• Paid Time Off Programs including vacation, holidays, illness, and parental leave
• Wellness Programs, Employee Recognition Programs, and onsite gyms and cafe style dining (select locations)
• Retirement benefits, life insurance, 401k match, and tuition reimbursement
• Philanthropy Programs including matching gifts, volunteer grants, charitable grants and corporate sponsorships

To learn more about our benefits visit: https://pennymacnews.page.link/benefits

For residents with state required benefit information, additional information can be found at: https://www.pennymac.com/additional-benefits-information

Compensation: Individual salary may vary based on multiple factors including specific role, geographic location / market data, and skills and experience as defined below:

• Lower in range - Building skills and experience in the role
• Mid-range - Experience and skills align with proficiency in the role
• Higher in range - Experience and skills add value above typical requirements of the role

Some roles may be eligible for performance-based compensation and/or stock-based incentives awarded to employees based on company and individual performance.

Salary

$45,000 - $66,000

Work Model

OFFICE