Senior Accounts Payable Administrator

Stafford County; Stafford (VA); On-site; USD 35,000 - 61,000; Full time

Job summary

Stafford County Government’s Finance Office seeks an Accounts Payable Technician to manage vendor payments, invoicing, and related financial tasks with accuracy. This role requires diligent record-keeping and a strong grasp of governmental accounting principles in a fast-paced environment.

Ideal candidates have an Associate degree in Accounting or Finance and at least one year of related experience. Proficiency in Excel and government financial systems is essential for timely, accurate reporting

Qualifications

• Associate degree in Accounting or Finance with 1 year of general office/financial support experience.
• Completion of VGFOA or GFOA coursework required.
• Experience with accounts payable and general ledger activities beneficial.

Responsibilities

• Maintain department accounts, accounts payable, and budget transfers; reconcile accounts and prepare journal entries.
• Post financial transactions and generate reports; assist with grant reports and reimbursements.
• Reconcile bank statements; process 1099s and payroll data; ensure compliance with procedures.

Skills

Bookkeeping concepts

Office procedures

GASB/GAAP knowledge

Excel proficiency

Analytical skills

Communication skills

Attention to detail

Education

Associate degree in Accounting/Finance

VGFOA/GFOA coursework

Tools

Microsoft Excel

Financial systems software

Job description

Job Description

Are you an experienced Accounts Payable Technician with a sharp eye for detail and a passion for accuracy? Stafford County Government's Finance office is looking for a meticulous and driven professional to join our team! If you thrive in a fast-paced environment and have a proven track record for managing financial transactions with precision, we want to hear from you. Bring your expertise to an organization that values attention to detail.

Job Description

Are you an experienced Accounts Payable Technician with a sharp eye for detail and a passion for accuracy? Stafford County Government's Finance office is looking for a meticulous and driven professional to join our team! If you thrive in a fast-paced environment and have a proven track record for managing financial transactions with precision, we want to hear from you. Bring your expertise to an organization that values attention to detail.

The position performs difficult technical and complex work involving the preparation and/or maintenance of fiscal or related records; does related work as required. Level of independent work is greater than the Accounting Technician. Work is performed under general supervision. Supervision may be exercised over personnel.

The hiring range for this position is from $25.26/hour to $34.74/hour based on experience.

The full salary range for this position is from $25.26/hour to $44.21/hour to provide opportunity for growth and development

Examples of Duties

• Maintains and coordinates department accounts, purchase requisitions, and budget transfers; reconciles accounts; prepares budgetary and accounting records and files; processes purchasing, accounts payable, and accounts receivable transactions; develops and posts journal entries; and performs fund reconciliations;
• Coordinates assigned accounting activities and provides technical support to departments on accounting procedures and financial transactions;
• Compiles, reviews, and maintains budgetary and other financial data;
• Posts, checks, balances, and adjusts financial accounts;
• Reviews invoices; maintains financial, insurance, and statistical records; and prepares reports;
• Prepares State and Federal grant reports and tracks grant expenditures and reimbursements;
• Maintains and monitors double-entry bookkeeping systems;
• Reconciles bank statements and maintains petty cash;
• Processes 1099s at year end;
• Files various fiscal transaction documents;
• Posts budgetary information and prepares budgetary reports;
• Receives, counts, receipts, records, and deposits funds;
• Reviews and processes accounts payable and accounts receivable transactions;
• Prepares requisitions for purchases orders and related correspondence;
• Maintains and updates payroll, accounts payable, and budgetary information within computerized financial systems;
• Reviews and processes payroll timecards and related records;
• Processes unclaimed property in accordance with State requirements; reconciles outstanding checks; coordinates with the Treasury Department; corresponds with payees; and prepares required reports and payments;
• Maintains and tracks proffer fund activity;
• Processes voided checks and reissuances during accounts payable process;
• Maintains files for various fiscal transaction documents;
• Researches, analyzes, and resolves accounting discrepancies, posting errors, and reconciliation issues;
• Collates, sorts, and compiles fiscal data in accordance with procedures;
• May provide informal guidance or training to staff;
• Performs related tasks as required.

Knowledge, Skills And Abilities

• Working knowledge of bookkeeping terminology, methods, procedures and practices;
• Working knowledge of standard office procedures, practices, and equipment;
• Working knowledge of governmental accounting principles, procedures, practices, and related financial systems, software, and data processing applications;
• Sound knowledge of Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP);
• General knowledge of employment laws;
• Skill in the use of computers, financial accounting systems, and a variety of standard office equipment;
• Ability to exercise sound judgment in the performance of duties;
• Ability to understand and follow oral and written directions;
• Ability to establish and follow detailed work procedures;
• Ability to post accounts and to perform mathematical computations with speed and accuracy utilizing computer system;
• Ability to navigate and operate financial accounting systems and related software;
• Ability to communicate effectively and establish productive working relationships with co-workers, supervisors, departments, and the public.

Education and Experience

Associate degree in Accounting, Finance, or a related field and one (1) year of general office, financial support, accounting, or related experience; or an equivalent combination of education and experience.

Completion of relevant coursework through the Virginia Government Finance Officers' Association (VGFOA), Government Finance Officers Association (GFOA), or a comparable professional training program is required.

Note: All employees are required to have direct deposit of their bi-weekly paychecks into one or more financial institution(s) of their choice. Information must be presented at time of hire.

Proper Identification must be shown at time of hire in order to complete the necessary paperwork for compliance with the Immigration Control and Reform Act of 1986.

01 Do you have a combination of education and experience equivalent to graduation from high school, and 5 years of experience in general office work involving maintenance of complex financial records.

02 Do you have experience in working with Accounts Payable, Purchase Card and/or General Ledger activities? If so, please describe your experience.

03 Do you have experience with training, leading or overseeing staff? If yes, please describe your experience.

04 Describe your experience working with financial systems and related software (i.e. Microsoft Excel / Office).

05 Do you have experience managing customer and vendor relationships? If yes, please describe your experience.

• Required Question