SENIOR ACCOUNTING ASSISTANT

State of Nevada; Carson City (NV); On-site; USD 42,000 - 63,000; Full time

Job summary

State of Nevada, Administrative Services Division in Carson City, is seeking a Senior Accounting Assistant to support accounts payable/receivable, coding, and reconciliations. The role involves processing payments, maintaining ledgers, and coordinating with the central pay center staff.

A background in clerical accounting makes you a strong candidate for this position. Three or more years of applicable experience and a high school diploma or equivalent are required.

Qualifications

• Three or more years of accounting experience.
• High school diploma or equivalent.
• Experience with accounts payable/receivable and payroll processes.

Responsibilities

• Receive, review, verify, and process accounts payable and receivable documents.
• Process and code cash receipts, billings, and A/R.
• Reconcile bank statements and balance accounts.
• Prepare and post payments and deposits.
• Serve as liaison with central pay center staff and respond to inquiries.
• Prepare budget and accounting documents and verify authority.
• Assist in developing procedures to improve work processes.

Skills

Bookkeeping

Data entry

Financial reporting

Attention to detail

Analytical thinking

Education

High school diploma

Job description

The Administrative Services Division (ASD) of the Nevada Department of Administration is seeking a Senior Accounting Assistant in Carson City. The division serves as the central fiscal agent of 100+ budget accounts across a variety of State agencies. The division also fiscally manages the State’s Capital Improvement Projects (CIP). Job duties include, but are not limited to: Review and code expense documents and verify charges and credits to the appropriate coding for entry. Research past due balances and late charges. Process and code cash receipts, billings, and A/R. Work with vendors to resolve invoice payment issues. Assists the Accountant Technician by notifying them of insufficient funds or authority to process payments. Post payments to the tracking logs and perform regular reconciliations. Process payments requiring special handling. Serve as a liaison between Accounts Payable/Accounts Receivable working closely with the divisions Budget Analysts.

Accounting Assistants supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies. Three or more years of applicable experience as described in the job duties and graduation from high school or equivalent education.

1. Receive, review, verify, and process accounts payable and receivable documents.
2. Receive payments, match payment to receivable due, and prepare receipts.
3. Review timesheets for completeness, authorized signatures, correct calculation of hours, adequate leave balances, and attachment of required documentation.
4. Verify charges and bill the appropriate account, apprise debtor of their liability, and assist in collection of past due accounts.
5. Balance account information, verify totals with back-up data, identify discrepancies, and identify and refer adjustments and/or correct records.
6. Develop spreadsheets for tracking, organizing, and reporting account related data.
7. Perform data input and record, organize, track, report, and verify financial information.
8. Reconcile bank statements, identify exceptions, and resolve routine problems.
9. Compose correspondence and provide financial, accounting data and other information.
10. Process budget and accounting documents by encoding accounting distribution data.
11. Verify budget authority for expenditures, accuracy of billing claims, and authorized signatures.
12. Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency and or program financial accounting information.
13. Assign a budgetary account code and post to revenue and receivable accounts.
14. Maintain and monitor revenue and expenditure accounts and notify management when revenues fall below projected levels.
15. Prepare and make daily deposits and balance monies, journals, and deposit forms.
16. Reconcile internal accounting records and reports to Controller’s reports and balance and prepare documents to make reconciliation.
17. Serve as liaison with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
18. Access account information to respond to inquiries from clients or vendors.
19. Extract and gather information from a variety of internal and external sources and select which sources to use when information is conflicting.
20. Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
21. Compile, organize, display, and summarize data to facilitate analyses and identify interrelationships.
22. Calculate, verify, and prepare documentation for overtime, call-back, shift differential, standby pay, requests for hand typed checks, and special pay.
23. Interpret and explain regulations, policies, procedures, and guidelines.
24. Review, resolve, and reconcile work done by others and provide technical assistance to staff to resolve problems.
25. Authorize payments within designated authority.
26. Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
27. Assist in developing procedures to implement or improve work processes.
28. Perform related duties as assigned.

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Knowledge of:

• Processing agency accounting documents; budgeting and funding; recording, tracking, organizing, and reporting data.
• Bookkeeping methods and proceduresrelated to monitoring contracts and grant spending.

Ability to:

• Compile and interpret data, prepare reports and recommendations; understand legal contracts and grants.
• Plan, implement, and monitor clerical accounting methods and procedures; explain guidelines, policies, and procedures.
• Review accounts documents prepared by others; reconcile accounts using automated systems.