Senior Accountant ( Full - time US hours )

GXA; United States; Remote; USD 85,000 - 115,000; Full time

Job summary

GXA is seeking a Senior Accountant to oversee full-cycle accounting in a dynamic MSP environment. This hands-on role covers AR, AP, general ledger, and month-end close, with an emphasis on accurate financial reporting and GAAP compliance.

The successful candidate will produce timely financial statements (P&L, balance sheet, cash flow), manage project- and recurring-revenue billing, and support management with insightful variance analysis and forecasting.

Qualifications

• 5+ years of progressive accounting experience with full-cycle responsibilities.
• Strong understanding of GAAP and revenue recognition.
• Ability to read and interpret financial statements and produce journal entries.

Responsibilities

• Manage client invoicing for managed services, projects, and licensing.
• Process vendor invoices, expense reports, and credit card transactions; reconcile statements.
• Attach receipts to QuickBooks Online and use HubDOC for integration and audit trails.
• Prepare and post journal entries, bank reconciliations, and revenue schedules (MRR, project revenue).
• Prepare monthly financial statements (P&L, balance sheet, cash flow) and ensure GAAP compliance.
• Provide variance analysis and support budgeting and forecasting; identify process improvements.

Skills

5+ years progressive accounting

Strong Excel

GAAP understanding

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks Online (QBO)

ConnectBooster

Bill.com

HubDOC

Autotask

Job description

Position Summary

The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.

Key Responsibilities

Accounts Receivable

• Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).
• Monitor AR aging, follow up on collections, and resolve billing discrepancies.
• Coordinate with operations and account managers to ensure contract-driven billing accuracy.
• Utilize ConnectBooster for AR processing and collections.

Accounts Payable

• Process vendor invoices, expense reports, and credit card transactions.
• Maintain vendor records and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Utilize Bill.com for AP management.

Receipt Collection & Documentation

• Collect and manage receipts from employees and vendors.
• Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.
• Use HubDOC for receipt collection and integration into QBO.
• Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.

Month-End Close & General Ledger

• Prepare and post journal entries, accruals, and adjustments.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Maintain deferred revenue and prepaid expense schedules.
• Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).
• Prepare monthly financial statements (P&L, balance sheet, cash flow).

Compliance & Reporting

• Ensure compliance with GAAP and internal policies.
• Assist with tax filings, audits, and compliance reporting as needed.
• Assist with developing and maintaining accounting process documentation and SOPs.

Analysis & Support

• Provide variance analysis and financial insights to management.
• Support budgeting and forecasting processes.
• Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).
• Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).
• 5+ years of progressive accounting experience with full-cycle responsibilities.
• Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.
• Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.
• Proficiency in QuickBooks Online (QBO) and related integrations.
• Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.
• Strong understanding of GAAP and revenue recognition principles.
• Excellent attention to detail, organization skills, and ability to meet deadlines.
• Advanced Excel skills; experience with reporting and variance analysis.

Key Competencies

• Ownership: Takes initiative and sees tasks through to completion.
• Accuracy: High attention to detail, producing reliable financial results.
• Collaboration: Works effectively across teams (operations, sales, IT).
• Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance.
• Problem-Solving: Identifies issues and develops practical solutions.
• Adaptability: Thrives in a fast-paced, growing MSP environment.