Senior Accountant | Financial Systems & Automation | $85k - $105k
St Matthews Pharmacy
Obtenez une réponse de cet employeur
Votre CV et votre lettre de motivation, adaptés exactement à ce que l’employeur recherche.
Résumé du poste
St. Matthews Pharmacy is seeking a Senior Accountant to join our Finance team in Louisville, KY.
You will own general ledger, month-end close, and debt reporting, with a strong focus on NetSuite, audits, and automation. Reporting to the Director of Finance, you will drive improvements in financial reporting, internal controls, and system workflows across multiple locations, ensuring accuracy, compliance, and scalable processes for growth.
Qualifications
- Bachelor’s degree in Accounting or closely related field with substantial accounting coursework.
- Hands-on experience supporting annual financial statement audits and reconciliations.
- Advanced knowledge of accrual accounting and U.S. GAAP.
- Experience in multi-location and multi-entity accounting; CPA preferred.
Responsabilités
- Prepare and reconcile the balance sheet, income statement, and cash flows.
- Own month-end and year-end close activities and journal entries.
- Manage accounts payable and vendor management with outsourced provider.
- Lead automation and AI-enabled improvements in financial systems.
Connaissances
Formation
Outils
Description du poste
Through its innovative pharmacy programs, St. Matthews Pharmacy removes barriers to treatment and delivers life-saving services and medications to patients in a stigma-free environment. We are driven by a higher purpose: making a meaningful difference in the lives of those we serve, particularly individuals affected by addiction.
Through its innovative pharmacy programs, St. Matthews Pharmacy removes barriers to treatment and delivers life-saving services and medications to patients in a stigma-free environment. We are one of the few pharmacy providers offering access to all FDA-approved medications for substance use disorders through our full-service, high-touch pharmacies.
St. Matthews Pharmacy is seeking an experienced, detail-oriented Senior Accountant to join our growing Finance team in Louisville, KY. This full-time, on-site position is ideal for an accounting professional with strong financial reporting and reconciliation experience, advanced Oracle NetSuite skills, and an interest in using technology to improve how work gets done.
Reporting to the Director of Finance, this individual will support accounting operations across multiple locations and entities, oversee key accounting processes, and contribute to improvements in financial reporting, internal controls, and operational efficiency.
As St. Matthews Pharmacy continues to grow and expand into new markets, our financial operations must evolve alongside the business. This position offers an opportunity to help shape that growth by strengthening accounting processes, improving systems, and introducing practical technology and automation solutions.
We're looking for someone who enjoys more than maintaining existing processes—someone who is curious, takes initiative, and looks for better ways to get things done. Working closely with the Director of Finance and other departments, you'll have the opportunity to contribute ideas, implement improvements, and help build a more efficient and scalable accounting function.
- This postion is located onsite at our homebase office in the east end of Louisville.
- This role is Full Time.
- The role is exempt with a salary range of $85,000-$105,000 annually.
The Senior Accountant is responsible for the accuracy, completeness, and integrity of St. Matthews Pharmacy’s accounting records and financial statements. Reporting to the Director of Finance, this position owns key general ledger, accrual accounting, accounts receivable reporting, and accounts payable processes across multiple locations and entities. The role requires advanced, hands‑on Oracle NetSuite proficiency, hands‑on experience with annual financial statement audits and lender field examinations, and the ability to independently resolve complex accounting and reconciliation issues. The role also serves as a accounting‑side lead for financial systems and automation improvements, proactively identifying, implementing, and maintaining technology and responsible AI solutions that improve efficiency, accuracy, and controls.
The Senior Accountant oversees the outsourced accounts payable processing relationship with Pinnacle Data Services Private Limited (PDSPL), prepares bank payments as directed by the Director of Finance, and supports strong internal controls, automation, and continuous improvement. Final review of financial statements and authorization and release of bank payments remain with the Director of Finance.
- Prepare and reconcile the balance sheet, income statement, and statement of cash flows on a monthly, quarterly, and annual basis in accordance with accrual accounting and U.S. GAAP.
- Ensure the three statements are internally consistent, properly classified, supported by reliable schedules, and reconciled to the general ledger; investigate and correct discrepancies.
- Own assigned month‑end and year‑end close activities, including journal entries, accruals, deferrals, prepaid expenses, cutoff, recurring and reversing entries, and account reconciliations.
- Maintain supporting schedules for cash, receivables, inventory, prepaids, fixed assets, payables, accrued liabilities, and debt; ensure appropriate cash‑flow classifications.
- Analyze account fluctuations and unusual transactions to identify accounting errors and ensure accurate, timely reporting across entities and pharmacy locations.
- Maintain and reconcile debt schedules, outstanding loan balances, interest expense calculations, and related general ledger accounts, ensuring accurate financial reporting.
- Reconcile revolving credit facility activity, including borrowing base balances, lender advances, repayments, daily cash sweeps, and lockbox activity, to bank records, lender statements, and NetSuite.
- Prepare and maintain supporting schedules and reconciliations for lender reporting, borrowing base certificates, collateral reporting, and lender field examinations, in coordination with the Director of Finance.
- Investigate and resolve discrepancies involving debt balances, interest calculations, cash applications, and lender transactions.
- Oversee the accounting and reconciliation of accounts receivable activity, including pharmacy claims, third‑party payer remittances, cash applications, credit balances, payment adjustments, and write‑offs.
- Independently prepare, maintain, and reconcile AR roll‑for‑wards and aging schedules by payer, location, entity, and aging category.
- Reconcile beginning AR, billings, collections, adjustments and write‑offs to ending AR and the NetSuite general ledger.
- Investigate differences among pharmacy management systems, third‑party remittance/835 data, cash receipts, and NetSuite; coordinate resolution with revenue cycle and finance teams.
- Maintain AR schedules for audits, lender field examinations, and borrowing base reporting, including aging and ineligible receivable classifications; support reserve and collectability assessments.
- Own the integrity of AR accounting and reporting; day‑to‑day payer collections are not a primary responsibility of this position.
- Own the AP function and oversee Pinnacle Data Services Private Limited (PDSPL), SMP’s outsourced invoice processing provider; ensure accurate, timely invoice entry, coding, and recording in NetSuite.
- Monitor the flow of invoices and accounting data from Pinnacle into NetSuite; identify and resolve missing, duplicate, miscoded, rejected, or incorrectly posted transactions.
- Maintain AP aging, vendor statement reconciliations, general ledger tie‑outs, proper expense cutoff, and accrued liabilities; monitor open items and processing exceptions.
- Serve as the primary contact for new and existing vendors regarding invoices, outstanding balances, payment questions, onboarding, and banking‑information changes.
- Coordinate vendor master data changes and independently verify new or revised banking instructions using established controls; obtain required authorization before changes are implemented.
- Enter and prepare payments in the banking platform solely according to the Director of Finance’s instructions, with complete supporting documentation. The Director of Finance exclusively approves and releases payments.
- Coordinate with the Director of Finance on outstanding obligations and payment information; do not independently determine payment priorities or authorize disbursements.
- Serve as an advanced Oracle NetSuite user across general ledger, account structures, saved searches, reporting, reconciliations, journal entries, workflows, and close processes.
- Troubleshoot financial reporting, data flow, and integration issues; reconcile information between NetSuite, pharmacy systems, and other reporting tools.
- Document and strengthen accounting policies, standard operating procedures, approval controls, segregation of duties, and reconciliation practices.
- Collaborate with IT, pharmacy operations, purchasing, finance, and outsourced partners to resolve exceptions and improve accounting accuracy.
- Serve as the accounting department’s primary resource for identifying, evaluating, and leading accounting‑side implementation of approved financial systems, workflow automation, and AI‑enabled solutions.
- Proactively identify manual, repetitive, spreadsheet‑dependent, or error‑prone accounting processes and develop practical plans to streamline or automate them.
- Lead accounting‑side configuration, implementation, testing, documentation, and ongoing monitoring of approved automation tools integrated with Oracle NetSuite and related systems.
- Understand system integrations, data flows, and exception handling; partner with IT and external vendors for specialized technical development and implementation.
- Evaluate opportunities to improve account reconciliations, journal entries, AR/AP workflows, financial reporting, and audit support using automation and responsibly deployed AI.
- Validate automated outputs against source records and the general ledger; maintain approvals, access controls, audit trails, data confidentiality, and human review for consequential accounting actions.
- Continuously assess whether implemented tools are reliable and delivering measurable improvements in timeliness, accuracy, and manual effort.
- Participate directly in annual financial statement audits and support lender field examinations, preparing requested schedules, account reconciliations, supporting documentation, and responses.
- Support examiner requests involving AR, inventory, cash, AP, revenue, and borrowing base data; investigate and resolve findings and maintain audit‑ready records.
- Perform general ledger and financial statement analysis to identify material variances, unusual trends, and potential accounting discrepancies.
- Assist with inventory accounting, valuation reconciliations, purchase accruals, and period‑end cutoff procedures.
- Support financial reporting and reconciliation activities across multiple pharmacy locations and business entities.
- Collaborate with finance leadership to improve the reliability and usefulness of financial reporting and operational analysis.
- Bachelor’s degree in Accounting or closely related field with substantial accounting coursework; progressive hands‑on accounting experience with financial statements and month‑end close.
- Direct, hands‑on experience supporting annual financial statement audits, including account reconciliations, supporting schedules, auditor requests, and resolution of findings.
- Advanced, practical knowledge of accrual‑basis accounting and U.S. GAAP, including the relationships among all three financial statements.
- Ability to independently own AR roll‑for‑wards, aging schedules, and related general ledger reconciliations.
- Three or more years of progressively responsible accounting experience; CPA or progress toward certification preferred.
- Advanced, hands‑on Oracle NetSuite skills, including general ledger, financial reporting, saved searches, reconciliation, and workflow troubleshooting.
- Experience in pharmacy, healthcare, inventory‑intensive operations, or multi‑location and multi‑entity accounting.
- Experience supporting lender field examinations, asset‑based lending, borrowing base reporting, and lender compliance.
- Experience overseeing outsourced accounting or AP providers, including monitoring accuracy, resolving exceptions, and reconciling third‑party transaction data to an ERP.
- Strong AP, balance sheet reconciliation, Excel, analytical, communication, and problem‑solving skills; ability to independently follow discrepancies through resolution.
- Demonstrated initiative in improving accounting processes using advanced Excel, reporting tools, automation, or other practical technologies; formal software engineering experience is not required.
- Experience with accounting automation, AI‑assisted workflows, Aleph, Power BI, or similar reporting tools.
- Experience implementing accounting automation platforms, integrations, or AI‑enabled financial workflows; familiarity with SQL, APIs, scripting, or systems engineering is a plus but not required.
- Success is demonstrated by accurate and timely financial statements and close activities; complete, reliable AR and AP reporting; audit‑ and lender‑ready support; effective oversight of Pinnacle; timely resolution of discrepancies; strong vendor communications; and measurable improvements to accounting controls and workflows. The Director of Finance retains final financial statement review and payment authorization authority. Success also includes taking ownership of technology improvements, implementing well‑controlled automation, and reducing manual accounting work without sacrificing accuracy or oversight.
- Light to moderate physical effort (lift/carry up to 25 lbs.) -Heavier weights with assistance.
- Sitting & standing for long periods of time
- Repetitive motions and/or prolonged computer use
- Working at a fast pace, subject to many interruptions and both physical and mental stress
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
