Senior Accountant / Accounts Payable

JAY-BEE OIL & GAS INC; Tulsa (OK); Presencial; USD 70.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Parental leave

Vision insurance

Descripción de la vacante

Jay-Bee Oil seeks a Senior Accountant/Accounts Payable to manage the full AP cycle from invoice receipt to payment. The role includes land and WV-specific processing, accruals, and process improvements within an in-office Tulsa environment.

You will code to GL accounts, coordinate with land and project teams, and ensure timely payments while maintaining high data accuracy and controls. Opportunity for supervisory duties.

Formación

• 5+ years of oil and gas accounting experience desired.
• Strong Excel skills and attention to detail.
• Experience with AP processes and vendor communications.

Responsabilidades

• Monitor and manage the Accounts Payable email inbox daily.
• Enter vendor invoice header data into the accounting system accurately.
• Match invoices to POs and perform three-way match for payment approval.
• Code invoices to GL accounts, cost centers, and job codes.
• Prepare AP accruals and post reversals as needed.
• Process vendor payments via checks, ACH, wire and other methods.
• Review invoices per DOA and ensure proper documentation.
• Identify process bottlenecks and propose improvements.
• Supervise AP activities and report KPIs to Finance.

Conocimientos

AP processes

Vendor payments

Three-way match

Excel

Communication

Teamwork

Oil & gas accounting

W Energy

Open Invoice

Educación

Bachelor’s degree in Accounting or related field

Herramientas

W Energy

Open Invoice

Descripción del empleo

The Sr. Accountant/Accounts Payable role is responsible for the accurate and timely processing of company invoices, vendor payments, and related financial transactions. This role supports the full AP cycle including purchase orders, invoice receipt, coding, payment, three-way match, and approval, as well as specialized processing for land and West Virginia transactions. The role is also expected to continuously monitor AP processes and procedures and to recommend improvements in line with industry best practices. Depending on assigned responsibilities, this position may include supervisory duties and additional accounting functions as necessary. This is a full-time, in-office position based in Jay-Bee’s Tulsa office.Key ResponsibilitiesAP EmailMonitor and manage the dedicated Accounts Payable email inbox on a daily basisSort, prioritize, and route incoming invoices, payment requests, and vendor correspondence to the appropriate team memberRespond to vendor inquiries regarding payment status, remittance details, and account informationEscalate urgent, disputed, or high-value items to the supervisor in a timely mannerArchive email communications per company retention policyAP Header EntryEnter vendor invoice header data accurately into the accounting system including vendor name, invoice number, date, due date, and payment termsMatch invoices to purchase orders or approved requests where applicableFlag duplicate invoices or discrepancies for review before processingMaintain high data accuracy and meet daily entry volume standardsPO MatchingMatch invoices, receipts, and purchase orders to facilitate proper coding of the transaction prior to paymentPerform a three-way match to ensure accuracy of paymentsAP CodingAssign appropriate general ledger account codes, cost centers, and job codes to invoicesReview coding against the chart of accounts to ensure compliance with company guidelinesCoordinate with department managers or project leads to confirm proper expense allocationIdentify and resolve coding discrepancies or missing information before approvalAP Land Coding ImportPrepare and validate land-related invoice data files for batch import into the accounting systemCode land acquisitions, lease payments, royalties, and related expenditures to correct accountsCoordinate with the Land department to confirm lease numbers, tract IDs, and allocation detailsPerform pre-import review to catch errors and reconcile imported records against source documentsAccruals – APPrepare accounts payable accruals for invoices received but not yet processed at month-endCoordinate with Accounts Payable to identify outstanding obligations requiring accrualPost and reverse AP accrual entries in the correct accounting periodsAP WV Manual Check CodingCode West Virginia (WV) manual check requests to the proper GL accountsVerify payee information, interest percentages, and payment amounts prior to processingCollaborate with Operations and Revenue teams to confirm working interest owner detailsDocument manual check requests with full coding support and required approvalsAP WV Manual Check ImportCompile and format WV manual check data for batch import into the payment systemValidate import files for accuracy of payee, amount, account coding, and check dateExecute batch import process and verify successful posting of all transactionsResearch and correct any import errors or rejected records before final submissionAP PaymentsWork with Treasury department to:Process vendor payments via check, ACH, wire transfer, and other approved methods while working within Jay-Bee security and controls frameworkPrepare and review payment runs in accordance with approved invoice batches and due datesConfirm banking details before releasing funds and reconcile payments against the AP subledgerDistribute payment confirmations and remittance advices to vendors as requiredValidate the payee and amount on each invoiceSubmit and release checks for paymentCreate the Positive Pay fileUpload the Positive Pay file to the bank siteFund the appropriate bank accountsAP Approval – In accordance with Jay-Bee Designation of Authority (DOA)Review and approve coded invoices and payment requests in accordance with the DOAReview and route coded invoices and payment requests in accordance with the DOAVerify that invoices have appropriate supporting documentation and coding prior to approval or routingConfirm expenditures align with budgeted amounts and approved vendor agreementsProcess Improvement & Best PracticesContinuously monitor AP processes, procedures, and controls for accuracy, efficiency, and complianceIdentify bottlenecks, manual workarounds, and control gaps, and recommend improvements to managementBenchmark AP practices against industry standards and recommend updates to written policies and proceduresSupport implementation of approved process changes, including system configuration, documentation, and team trainingMaintain current AP process documentation and desk proceduresSupervisory & ReportingReport AP status and key performance indicators to the Controller, CAO and CFO as requiredJay-Bee Oil is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other characteristic protected by law.Required5+ years of experience in oil and gas accountingAdvanced Microsoft Excel skillsStrong communication skills and a collaborative, team-oriented approachPreferredBachelor’s degree in Accounting or related fieldExperience with W EnergyExperience with Open InvoiceBenefits401(k)Dental insuranceHealth insuranceLife insurancePaid time offParental leaveVision insurance