Senior Accountant

WayForward Resources; Town of Middleton (WI); Vor Ort; USD 65.000 - 95.000; Vollzeit

Zusammenfassung

WayForward Resources in Middleton, WI is seeking a Senior Accountant to oversee full-cycle accounting under the VP of Finance & Operations. The role records cash receipts and payables, prepares journal entries, reconciles accounts, and supports monthly close and financial reporting.

You will manage pledges and donations, process grants, handle payroll postings, and assist with audits and Form 990 while maintaining donor confidentiality and strong internal controls.

Qualifikationen

• Bachelor’s degree in accounting or equivalent experience.
• 3–5 years of full-cycle accounting experience.
• Proficient in double-entry and accrual accounting; able to prepare reports.
• Ability to prepare journal entries and reconcile accounts independently.
• Advanced QuickBooks Online and Excel skills.
• Attention to detail and strong organization.
• Confidential donor and program information handling.
• Background check required.

Aufgaben

• Record cash receipts, donations, grants and code to funds.
• Record pledges and receivables; reconcile with donor DB.
• Prepare AP runs and review vendor charges.
• Enter month-end journal entries and allocations.
• Reconcile bank, credit cards, liabilities monthly.
• Support annual audit and Form 990 filings.
• Monitor grant spending vs budgets.

Kenntnisse

Full-cycle accounting

Double-entry accounting

Accrual accounting

Journal entries

Account reconciliations

Attention to detail

Independent judgment

Ausbildung

Bachelor’s degree in accounting

Equivalent experience

Tools

QuickBooks Online

Excel

Jobbeschreibung

WayForward Resources

FLSA Status: Exempt

Schedule: Full-time, Monday – Friday, 40 hrs.

Location: Middleton, WI (Onsite)

The Senior Accountant is responsible for full-cycle accounting at WayForward Resources, from recording transactions through month-end closing. Working under the review of the VP of Finance & Operations, this position records cash receipts and payables, prepares journal entries, and reconciles accounts to maintain accurate financial records. This work supports WayForward’s mission of food and housing security and our accountability to donors, funders, and the community.

Essential Responsibilities

Cash Receipts & Revenue (25%)

• Record all cash receipts, including donations, grant payments, program revenue, and other income. Code each one to the correct fund, program, and restriction.
• Record pledges and donations receivable. Track collections against outstanding pledges and maintain the pledges receivable schedule.
• Reconcile donations recorded in the accounting system to the Bloomerang donor database each month.
• Record grant receivables and prepare reimbursement requests and drawdowns with supporting documentation.

Accounts Payable (25%)

• Prepare check and ACH payment runs weekly for approval, including client emergency assistance payments.
• Review credit card charges for correct accounts, programs, and grants and sync to QuickBooks Online.
• Maintain vendor records, W-9s, and annual 1099 reporting.

Journal Entries & Month-End Close (25%)

• Prepare month-end journal entries within 10 business days of month-end, including accruals, prepaid expense amortization, depreciation, payroll and benefit allocations, in-kind donations, functional expense allocation, and releases of net assets from donor restrictions.
• Record payroll journal entries for each pay period from the outsourced payroll provider’s reports.
• Calculate and record the value of in‑kind food and clothing donations.
• Load and update the approved budget and any revisions in QuickBooks Online.
• Help prepare monthly financial statements and budget-to-actual reports.

Account Reconciliations (15%)

• Reconcile the following accounts every month: bank accounts, credit card accounts, payroll liabilities, pledges and grants receivable, prepaid expenses, fixed assets, and accrued liabilities.
• Research and resolve reconciling items promptly.

Audit & Compliance (10%)

• Prepare schedules and supporting documentation for the annual audit and Form 990.
• Follow internal control procedures and recommend improvements.
• Track grant spending against approved budgets.

Qualifications

Required

• Bachelor’s degree in accounting, or equivalent experience.
• At least 3-5 years of full-cycle accounting experience.
• Working knowledge of double-entry accounting, accrual-basis accounting, and financial reports.
• Ability to prepare journal entries and complete account reconciliations independently.
• Advanced proficiency in QuickBooks Online and Excel.
• Exceptional attention to detail and strong organizational skills, with the ability to manage multiple deadlines accurately.
• Independent judgment and discretion in handling confidential donor, guest, and client information.
• Background Check: Due to the nature of this position, a background check will be required as part of the application process.

Preferred

• Nonprofit accounting experience.
• Understanding of how restricted contributions and pledges receivable are accounted for (ASC 958), or ability to learn quickly.

Working Conditions

This position is based onsite at WayForward’s office in Middleton, Wisconsin and operates primarily within the administrative office, with occasional movement to program areas, including the front desk, food pantry, and distribution spaces. Occasional local travel may be required.

The role requires sitting for extended periods for data entry, reconciliation, report preparation, and computer-based work (80%), while remaining available to meet with staff, auditors, and vendors as needed (10%). Occasional standing, walking, and reaching throughout the building are expected (5%), along with occasional light lifting of files or materials up to 15 lbs (5%).

This role requires precision, discretion, and independentjudgment, as the Senior Accountant regularly handles confidential donor, guest, client, and financial information under deadline pressure (e.g., month-end close, audits, grant reimbursement deadlines). The position requires clear verbal and written communication skills to work with staff across program areas in a busy, mission-driven office environment.

WayForward Core Competencies

Cultural Competence, Customer Service, Communication, Reliability and Adaptability, Teamwork, Productive and Respectful Work Habits

WayForward Core Values

Dignity, Social Justice, Racial Equity, Hope, Creativity, Advocacy, Inclusion, Collaboration, Accountability

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.