Senior Accountant

Philadelphia Works, Inc.; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Philadelphia Works, Inc. is seeking an experienced accounting professional to manage a range of general accounting functions within the Accounting Department.

Responsibilities include cash receipts, month-end journal entries, bank reconciliations, and monitoring expenditures for accurate reporting. The role requires a Bachelor’s in Accounting with at least 4 years of advanced accounting or auditing experience, preferably in a non-profit setting with Federal/State grants and contracts.

Qualifications

• Bachelor’s degree in Accounting with minimum 4 years advanced accounting or auditing experience
• Experience in non-profit accounting for Federal/State, Grants and Contracts preferred
• Proficient with electronic spreadsheets and computerized accounting systems
• Ability to prepare complex financial analyses, meet deadlines and interact with multiple stakeholders

Responsibilities

• Manage cash receipts and maintain internal controls over cash management
• Perform monthly bank reconciliations for all accounts
• Record accounts receivable from funding agencies and post cash receipts
• Prepare invoices for contracts and record receivables in the general ledger
• Prepare monthly journal entries and post after manager review
• Analyze monthly statements of activities and correct errors
• Compile RSA information for the CareerLink system and review RSA activity for accuracy
• Prepare and review the monthly Grant Summary Report and TANF invoices
• Prepare operating expenditures for monthly reporting to the Commonwealth
• Maintain balance sheet accounts and monthly financial statements
• Support audit processes and monitor compliance with contracts and grants

Skills

Accounting principles

Financial data analysis

Deadline-driven

Spreadsheet proficiency

Interpersonal skills

Attention to detail

Education

Bachelors in Accounting

4+ years advanced accounting experience

Tools

MIP or comparable accounting software

Job description

This position performs a variety of general accounting functions within the Accounting Department. Primary responsibilities are cash receipts, processing month-end accounting transactions to ensure the timely accurate processing of monthly journal entries to the general ledger and monitoring expenditures.

Essential Functions

1. Maintain operating effectiveness over cash management internal controls.

2. Perform monthly bank reconciliations for all cash accounts. Submit to manager for review.

3. Record monthly accounts receivable entries from funding agencies and post cash receipts, submit to manager for review.

4. Prepare invoices for miscellaneous contracts requiring monthly billings. Record associated receivable in the general ledger, submit to manager for review.

5. Prepare monthly journal entries related to work performed. Submit journal entries to manager for review. Post journal entries upon receipt of approval from manager.

6. Perform a monthly analysis of statement of activities. Review for coding and other errors, resolve and correct errors identified.

7. Manage, organize and compile all Resource Sharing Agreement (RSA) information for the CareerLink system.

8. Review and analyze all monthly RSA operating activity for accuracy and proper accounting. Adjust as necessary.

9. Compile the monthly Grant Summary Report. Review for accuracy and submit to manager for review.

10. Prepare PWI Operating expenditures for monthly reporting to the Commonwealth.

11. Compile the Temporary Assistance to Needy Families (TANF) invoice from the general ledger, submit to manager for review.

12. Prepare PWI Operating expenditures workpapers for monthly draw process.

13. Analyze all balance sheet accounts, resolve any discrepancies, submit to manager for review. Perform a monthly analysis of statement of activities. Review for coding and other errors, resolve and correct errors identified.

14. Compile monthly organization Financial Statements, review statements and correct any errors. Submit to manager for review.

15. Compile and analyze monthly Departmental Monthly Reports. Resolve any errors and submit to manager for review.

16. Manage Philadelphia Works administrative contracts. Responsibilities include ensuring contracts are properly executed, processed, recorded and filed correctly. Process invoices for payment.

17. Serve as backup for payroll processing and journal entries.

18. Assist in the preparation of support documents for audits and monitoring visits.

19. Perform other job-related duties as assigned.

Requirements

Education/Professional Experience

Bachelor’s Degree from an accredited college or university with a concentration in Accounting with a minimum of 4 years advanced level accounting or auditing experience. MIP or comparable accounting software experience required. Experience in a non-profit accounting environment for Federal/State, Grants and Contracts preferred. Or, any combination of education and experience determined to be acceptable.

Skills & Qualifications

• Strong knowledge of accounting principles, practices and procedures
• Ability to prepare complex and detailed analysis of financial data
• Ability to meet deadlines
• Proficient in the use of electronic spreadsheets and computerized accounting systems
• Excellent oral, written, and interpersonal skills with the ability to interact effectively with all levels of staff, subcontractors, vendors, and government agencies
• Strong attention to details and good organizational skills

Equal Opportunity Employer

Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, national origin, ancestry, religion, sex (including sexual orientation, transgender status, and gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.